Description: Type of Appointment
: Full-Time, Probationary Collective Bargaining Unit
: APC - Unit 4Job Classification
: Student Services Professional III Classification Salary Range
: $4,691 - $6,683 per month Anticipated Hiring Range
: $4,691 - $5,355 per month Work Hours
: Monday - Friday, 8:00 a.m. - 5:00 p.m., unless notified otherwiseRecruitment Closing Date
: Open Until Filled
The Office of Student Life empowers students towards success through involvement in co-curricular engagement, pathways, and leadership development initiatives. Recognizing that student involvement results in improved academic performance, persistence, and an increased sense of belonging, the Office of Student Life
seeks to engage our diverse student population through intentional and transformative culturally relevant programs, services, and events. We advocate and empower students toward co-curricular experiences that encourage self discovery and prepare them for life after college.
DUTIES AND RESPONSIBILITIES:
Organization Advising and Administration
- Provide guidance, organization, and oversight to the Fraternity & Sorority Life community, including all governing councils and executive boards
- Provide support in recruiting, selecting, training, and evaluating an assistant coordinator and undergraduate employees and volunteers.
- Develop and maintain collaborative relationships with fraternity and sorority community constituents, including inter/national headquarters staff, local advisory leadership, the neighborhood/community, faculty/staff advisors, and alumni
- Coordinate eligibility verification, analysis, and improvement initiatives
- Coordinate the formal and informal recruitment and membership intake processes for Greek-letter organizations.
- Adjudicate Greek organization conduct cases in conjunction with the Office of Student Conduct & Integrity.
- Facilitate leadership development opportunities and officer transition programs for the fraternity and sorority communities. Facilitate expansion process and establishment of new social Greek-letter organizations.
- Counsel and advise students on concerns related to interpersonal issues, academic concerns, career interests, and identity development. Refer students to appropriate services for additional guidance, support, or intervention.
- Maintain thorough knowledge, interpretation, and enforcement of university policies and procedures related to the mission and goals of fraternity & Sorority Life and Student Life.
- Advise student organizations as needed. Serve as a liaison to student organizations and assist them with program development, planning, and implementation.
- Develop and facilitate year-round programs, workshops, and activities for the Fraternity Sorority community; topics should include but are not limited to leadership, social justice, inclusion, alcohol education, hazing, risk management, academic success, time management, etc.
- Serve as a resource for community building, scholarship, new member education, wellness, risk management, crisis intervention, sexual assault prevention, chapter expansion, student conduct and policy development, and program development.
- Develop and maintain collaborative relationships with fraternity and sorority community constituents, including headquarters staff, local advisory leadership, community relations, on-campus advisors, alumni, and parents, to advance the mission and values of the fraternity and sorority life community.
- Assist the Office of Student Life in developing co-curricular pathways that contribute to student success and career readiness. Collaborate with campus stakeholders to develop and maintain student success support services and programs that strive to reduce the achievement gap and increase retention and graduation rates of CPP students.
- Assists with the development of programs offered by the Office of Student Life and Cultural Centers, Dean of Students cluster, the Division of Student Affairs, and other University constituents that affect all students' well-being as assigned.
Training & Assessment
- Train student organizational leaders on university compliance policies regarding budgets, student organizational policies, and programming guidelines and best practices.
- Design, coordinate and facilitate workshops, seminars, and lectures relating to trends in the Greek community, human relations, risk management, hazing prevention, values-based leadership, and community building.
- Train administrators, staff, and advisors on best practices and policies that apply to the fraternity & sorority life community.
- Develop assessment methods and tools consistent with the CAS (Council for the Advancement of Standards in Higher Education) standards to track Greek community growth and development at CPP.
- Generate reports detailing Greek grade point averages, recruitment, and membership statistics.
- Conduct regular and ongoing assessments of programs and services to ensure that the work aligns with the university and divisional strategic plans and meets the campus community's needs.
Engagement & Marketing
- Support campus outreach events that align with the mission of the Fraternity & Sorority Life community.
- Collaborate with campus partners to develop, design, and conduct programs to outreach and inform the campus community on diversity, leadership, and community engagement related to the fraternity & sorority life community.
- Network with campus departments to conduct programs to outreach and inform the campus community on trends and issues related to CPP students and the community.
- Responsible for the development and production of the marketing materials for the Fraternity & Sorority Life community, including brochures, website, and social media to promote the mission and purpose of the departmental area programs, services, and events.
- Provide sound fiscal administration of the programming budget, including State, ASI, Foundation, and grant funds. Responsible for the annual budget projections.
- Work collaboratively with the Senior Coordinator and Budget Analyst for fiscal monitoring and processes.
- Responsible for reconciling monthly procurement card statements.
- Support fundraising opportunities for the Fraternity & Sorority Life community in collaboration with University Advancement as applicable.
Other Duties as Assigned
- Serve as a contributing member to departmental and campus-wide committees, programs, and initiatives that align with the mission of the fraternity & sorority life community.
- Attends and participates in all staff meetings, retreats, and trainings for OSL, the Dean of Students cluster, and the Division of Student Affairs as assigned.
- Serve as a campus protest monitor as needed.
- Involvement in professional organizations that align with the position
- Bachelor's degree required or equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduated course work in counseling techniques, interviewing, and conflict resolution where such are job-related.
- Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required.
- A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling.
Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned.
Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals.
Masters degree preferred. Three years of progressively responsible professional student affairs work experience specifically working with campus scheduling and advising student clubs and organizations.
CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/
Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/
Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu
. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf
and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf
Closing Date/Time: Open until filled