Project Manager, Facilities Planning and Management (Administrator II), Facilities Planning (511026)

  • California State University, San Bernardino (CSUSB)
  • San Bernardino, California
  • May 18, 2022
Full Time Administration and Management Planning and Development Project Management

Job Description



California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:
  • Build your future
  • Work with the best
  • Be your authentic self
  • Focus on you
  • Make a lasting impact
  • Work for a purpose that is greater than your own
  • Bring everything you are, become everything you want

Department Summary

Facilities Planning & Management is here to provide, maintain, and enhance the campus community in support of the University's mission. Facilities Planning & Management consists of two divisions whose combined scope encompasses all aspects of Facilities at California State University, San Bernardino: Facilities Management and Facilities Planning, Design & Construction.

Job Summary

The Project Manager will serve as the University representative and project manager for major and minor capital construction. Project Managers are responsible for managing all aspects of capital projects, including but not limited to, project budgets, coordination with campus, ensuring that work meets quality standards, complies with all applicable building codes and regulatory requirements.

Responsibilities include, but are not limited to:
  • Perform project management/project inspections and administrative duties in the planning, design and construction activities of various construction projects on campus. Ensure that the construction is professionally performed according to applicable plans, specifications, budgets, schedules, and standards. Adhere to the highest standards of integrity, dependability, attention to detail, teamwork and cooperation. Ensure that all campus construction "permits" issued are valid, designed, and built per code, in support of the FPDC mission, goals, purposes and project program.
  • Perform project support tasks, including preparation of service and construction agreements, selection of bidders, evaluating bids, evaluating/managing budgets and schedules, participating in the planning and design of renovations, remodels, and of new facilities, providing guidance to contractors, coordinating construction projects, conducting campus site construction inspections, coordinating bid packages with procurement office, assessing & advising on construction methodology and feasibility, organizing meetings, preparing progress information, providing supervision to the project team, including developing special contract provisions or specifications as required, making recommendations to project team and/or supervisor, participating in policy /procedure development, and participating in training.
  • Provide administrative guidance and support to the Construction Management Team by simultaneously managing the construction of numerous, complex public works projects, utilizing outside contractors, consultants, and assigned personnel. As well as having the ability to represent the university and the university's interests and policies. Maintain department director and associate director informed and updated of project status, make observations and recommendations to problems related to design, construction, processes, personnel, etc.
  • Provide recommendations /solutions to problems related to design and construction based on a broad familiarity with construction management processes, practices, contracting procedures, codes, and regulations.
  • Perform quality control assurance in the review of plans and specifications at all phases of project development.
  • Obtain sign-offs from various departments at different stages of review, such as: Audio/Visual; HVAC, Facilities Services and Telecommunications & Networking Services.
  • Maintain thorough understanding of with CSU Contract General Conditions and University Administration Manual and Procedures.
  • Continue to be informed and current on ADA, Fire & Life Safety, and building codes changes and/or updates.
  • Coordinate closeout tasks, including commissioning of systems, managing the commissioning agent, project manuals, warranties, and provide post warranty support to Facilities Management.
  • Provide construction site coordination and communication between General Contractor, University, Auxiliary Organizations, and other required agencies.
  • Procure agency approvals, e.g., State Fire Marshal, Structural & Mechanical Peer Reviews, AQMD, etc.
  • Perform administrative tasks, including draft and signed correspondence, reports/files, memoranda, and other site obligations (e.g. tours, inventory related to payment requests, site inspections, etc.).
  • Assist in maintaining a current construction project archive and database, and complete necessary forms to process construction management documentation, as well as assist with special project requirements. Perform other duties, as assigned, in order to ensure the smooth functioning of the office of Facilities Planning, Design and Construction.

Employment Status: Full-time, Exempt, At-will, included in the Management Personnel Plan (MPP).

Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on May 31, 2022.

Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications

  • Working knowledge of California and Federal Public Works laws, design and construction ordinances, and other regulations applicable to building, construction, maintenance, and repair including Building and Fire codes for the State of California, ADA design guidelines and regulations, construction industry standards and regulations.

  • Excellent administrative, communication, organizational, interpersonal, multi-tasking, detailed documentation, record keeping, and information management skills. Collaboration and teamwork approach, problem solving and a sense of urgency, attention to detail, effective time management and follow-through to resolution of open items.

  • Ability to represent the department in a professional manner to determine campus customer needs and design requirements. Ability to communicate effectively and work within an ethnically diverse campus environment.

Education and Experience

  • Bachelor's degree in a design and/or construction related field or equivalent experience.

  • Ten years progressively responsible work experience managing major or minor capital construction projects.

Preferred Qualifications
  • Experience in the development of building programing and scope, preferably associated with design and planning of public works projects.
  • Experience in the preparation of bid documents and specifications, low bid contract administration and fiscal management, in a large institutional setting, a higher education background is strongly preferred.
  • Experience with managing multiple complex minor and major capital projects.
  • The incumbent needs to be familiar with aspects of construction relating to architectural, civil, mechanical, electrical, etc..
  • Experience as a Capital Project Manager working for a university such as, the California State University, University of California, or other four-year public or private university or community college is highly desirable.
  • Experience with a variety of construction delivery methods is highly desired, for example, Design/Bid/Build, Design/Build and/or Construction Manager At Risk.
  • Professional certifications in design and construction fields are desirable, for example, Architect, Engineer, CASp, LEED, Project Management Professional, License General Contractor, etc.


Anticipated Hiring Range: $8,333 per month

Classification Salary Range: $4,583 - $13,750 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Closing Date/Time: Open until filled

Job Address

San Bernardino, California 92407 United States View Map