Supplies Clerk, Juvenile Facilities

  • Orange County, CA
  • Orange County, California
  • May 18, 2022
Full Time Clerical and Administrative Support Probation Purchasing and Warehouse
  • Salary: $38,438.40 - $51,022.40 Annually USD

Job Description


SUPPLIES CLERK, JUVENILE FACILITIES

Social Services Agency, Orangewood Children and Family Center

In addition to performance-based merit increases, this position is scheduled to receive salary range increase on the following date:
Effective July 1, 2022 - 3.5% increase

THIS RECRUITMENT IS OPEN TO THE PUBLIC.

This recruitment is being held to establish an open eligible list to fill current and future Supplies Clerk vacancies. The eligible list established from this recruitment may also be used to fill positions in similar and/or lower classifications within the County of Orange

This recruitment will be open for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the County are met. Applicants are encouraged to apply immediately as this recruitment may close at any time without further notice.

SOCIAL SERVICES AGENCY
Administering a number of human services programs, the County of Orange Social Services Agency (SSA) is composed of four business divisions and over 4,000 dedicated employees, providing human services to an average of one-fourth of all Orange County residents. SSA operates under the policy direction of the Orange County Board of Supervisors and the California Health and Human Services Agency. SSA is responsible for planning, implementing and operating many of the social services programs provided by the County of Orange.

Funding for programs comes primarily from Federal, State and County sources. SSA's budget is approximately $1 billion, with fiduciary responsibility for an additional $4 billion in services provided as a result of programs it administers.

SSA is composed of the following four divisions: Assistance Programs; Children and Family Services; Family Self-Sufficiency & Adult Services; and Administrative Services. Our mission is to deliver quality services that are accessible and responsive to the community, encourage personal responsibility, strengthen individuals, preserve families, and protect vulnerable adults and children.

Click here to learn more about the Social Services Agency.
Click here to learn more about the County of Orange.

ORANGEWOOD CHILDREN AND FAMILY CENTER
Orangewood Children and Family Center (OCFC) is a Temporary Shelter Care Facility, operated and owned by the County of Orange, Social Services Agency for children who have been abused, abandoned and/or neglected.

THE OPPORTUNITY
The Supplies Clerk directly reports and works closely with the Supplies Assistant. The duties and responsibilities of the position include but are not limited to:
  • Creating requisitions using OC Expediter program to order office supplies, furniture, equipment, first aid, safety supplies, personal hygiene items, bedding, and special items not covered by a contract
  • Working directly with contract vendors to complete purchase orders
  • Making inventories to keep adequate stock on hand
  • Replenishing supplies and arranging supplies on shelves
  • Receiving items and cross-referencing packing slips to ensure the correct items are received
  • Delivering supplies to OCFC cottages
  • Checking payment status of invoices and delivery order balances
  • Following-up Procurement and Accounting regarding the status of request
  • Working with facility staff to move equipment
  • Responding to Admin request on ordering PPE supplies
  • Creating spreadsheet to update expenditures
  • Providing assistance to Laundry Workers in washing, extracting, and drying clothing and linen using large capacity commercial equipment and providing other laundry services

Work Schedule
The typical shift for this position is 8:00 am to 5:00 pm, Monday thru Friday. This position may also work on holiday/weekends as needed.

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES

The ideal candidate will have at least one (1) year of experience working in warehouse receiving, storing, and keeping an inventory of all supplies. The ideal candidate will also have the ability to identify and work on priorities while carrying out multiple tasks and work independently.
In addition, the ideal candidate will also have knowledge and experience in the following competencies:

Technical Expertise
  • Utilize MS Programs, specifically MS Word, Excel, and other software applications to create reports and spreadsheet and other reports related to inventory control and records management
  • Maintain accurate storekeeping records, files, and inventories
  • Organize storage layout of the storeroom
  • Follow established procedures for preparing requisitions and purchase orders
  • Determine the facility supply needs to maintain adequate supplies
  • Perform simple arithmetic computations such as adding, subtracting, multiplying, and dividing whole numbers and fractions
Interpersonal Skills/ Customer Service Skills
  • Work well in a team environment and diverse population
  • Work collaboratively with staff, administration, accounting, and vendors when processing requisitions and purchase orders
  • Demonstrate diplomacy and tact when interacting with youth and children
Communication Skills
  • Communicate clearly both orally and in writing
  • Relay important data to supervisor, vendors, and stakeholders efficiently
  • Interact in a professional and courteous manner

SPECIAL QUALIFICATIONS :
Candidates will be required to undergo a background clearance check from California Department of Social Services (CDSS) and Community Care Licensing (CCL) and must successfully clear prior to the start of their employment. All employment offers are contingent upon successful completion of a background check. Areas considered in the background check include conviction history, employment history, professional references and education verification (i.e. degree, license, or official transcripts) if applicable. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.) In addition, a Child Abuse Central Index (CACI) background clearance check may be required. CACI is a repository of child abuse investigation reports managed by the Department of Justice (DOJ) that contains information related to substantiated cases of physical abuse, sexual abuse, mental/emotional abuse, and/or severe neglect of a child.

MINIMUM QUALIFICATIONS
For detailed information on Supplies Clerk minimum qualifications, click here

PHYSICAL AND MENTAL REQUIREMENTS
Vision sufficient to read standard text and a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the telephone; body strength sufficient to lift over 50 lbs.; body mobility sufficient to climb, stand, sit, walk, stoop, and bend to access a standard office and storeroom environment; manual dexterity to use hands, arms, and shoulders to grasp equipment and operate a keyboard; moving quickly and easily; and thinking and understanding quickly.

RECRUITMENT PROCESS:
Human Resource Services (HRS) screens all applications to identify the qualified candidates for the position based on the skills required to meet the needs of the County. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

Online Assessment(s): (Weighted 100%)
Applicants who meet the minimum qualifications will be invited to participate in one or more online assessment(s) covering job related skills and competencies needed for this position. Only the most successful applicants will move forward to the next step in the recruitment process.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related requirements.

The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows:

  • Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing .
  • Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.)
The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.


NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS:
Click
here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, contact Cindy Mora at cindy.mora@ssa.ocgov.com or (714) 245-6265
EEO INFORMATION

Orange County, as an equal employment opportunity employer,
encourages applicants from diverse backgrounds to apply.



Closing Date/Time: Continuous

Job Address

Orange County, California United States View Map