Employee/Labor Relations Specialist (507054)

  • California State Polytechnic University Pomona
  • Pomona, California
  • May 17, 2022
Full Time Human Resources and Personnel

Job Description


Type of Appointment: Full-Time, Probationary

Collective Bargaining Unit: Confidential Employees (C99)

Classification: Confidential Administrative Support II

Classification Salary Range: $4,233 - $9,514 per month

Anticipated Hiring Range: $6,250 - $7,917 per month

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m., unless otherwise notified.


The Office of Employee/Labor Relations serves the University as a strategic partner and key resource office in support of the University's Strategic Initiative to advance organizational development and employee excellence by developing proactive strategies and solutions in addressing employee and labor relation issues. Our goal is to create positive and effective working relationships at Cal Poly Pomona.


The Employee/Labor Relations Specialist will be responsible for the following:
  • Support unit's operations
  • Provide general to complex level of counsel, direction, and recommendation to administrators, represented/no non-represented staff, union partners, and third parties related to all HR functions, COVID-19 compliance, formal and informal union grievances/CBAs and related activities, workplace concerns, investigations, disciplinary action, and prepares all related documentation
  • Provide general to complex level of counsel, direction and recommendation with regards to HR and employment laws, regulations, policies, and best practices, EEOC compliance
  • Works toward resolving complex University issues identifying macro/micro impacts to the University
  • May serve as liaison with Office of the Chancellor (Labor, OGC, etc.) to seek guidance to ensure conformance and consistency with Systemwide policies, practices, and interpretation
  • Actively pursues continuous learning and training opportunities to ensure subject matter expertise and on-going professional growth
  • Conducts defensible, timely, thorough, and fair, work investigations, recommends remedial action, and prepares all formal documentation for corrective action/disciplinary matters up to and including dismissal/non-retention
  • Prepares cases/documentation/witness prep for responding to PERB, SPB, EEOC, DFEH, litigated matters, other related hearings, meditations, arbitrations, conferences, and meetings
  • Prepares data and statistical analysis reports of ELR activities and assigned projects
  • Creates and presents campus training sessions to familiarize audience with university policies, procedures, guidelines, and practices
  • Oversee special projects/programs: seniority points, layoff, early exit program, health and safety e.g. covid-19 programs/policies, etc.

  • Bachelor's degree from an accredited institution in Human Resources, Business Administration or a related field OR a combination of education and experience which provide the required knowledge.
  • Five (5) years in a responsible Human Resources position or related field with progressive levels of experience and responsibility.

This level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills.

Employees may be assigned work coordination responsibilities that include: evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. In addition to work coordination duties, incumbents may be assigned technical project coordination duties that include responsibility for: feasibility studies; project design and planning; ongoing resource, materials and time management; and implementation.

  • Experience in Higher Education conducting workplace investigations
  • CSU experience clarifying Human Resource related Executive Orders, Technical Letters, policies (ADA, Workers Comp, EEOC, Payroll, Benefits, etc) and best practices, interpreting CBAs, experience advising performance management techniques, administering progressive discipline, and implementing COVID-19 compliance.
  • HR Generalist experience
  • A thorough understanding of state and federal labor laws.
  • Certifications: SHRM PHR, AWI-Certificate Holder

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/.

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly Pomona will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Cal Poly Pomona employee who was conditionally offered the position. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.


Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf.

Closing Date/Time: Open until filled

Job Address

Pomona, California 91768 United States View Map