Deputy Administrative Officer of General Services

  • Valley Water
  • San Jose, California
  • May 15, 2022
Full Time Administration and Management Customer Service Management
  • Apply By: Aug 13, 2022

Job Description

Deputy Administrative Officer of General Services


Valley Water


Salary: See Position Description


Job Type: Full-Time


Job Number: 01426-U


Location: CA, CA


Department: Chief Operating Officer - IT and Administrative Services


Closing: Continuous




This posting will close without notice. Please submit your application as soon as possible to ensure consideration for this role.

Deputy Administrative Officer of General ServicesValley WaterAnnual Salary $232,419.20 - $296,025.60 DOE/DOQ

Valley Water is hiring a Deputy Administrative Officer (DAO) of the General Services Division who will provide oversight and strategic leadership for Valley Water's procurement and contracts administration (including very large, highly complex multi-billion-dollar California capital improvement projects), warehouse services, vehicle & equipment management, facilities management, and business and customer support services for the agency. The ideal candidate will be customer-focused, solutions oriented, and possess a strong understanding of principles and practices of effective public sector procurement, contract management, and knowledge of facilities and fleet operations, and be a trust builder, engaged leader, collaborative partner, and excellent communicator. The DAO is a key member of the leadership team and is expected to think, act and operate at a strategic level and provide effective business solutions. This position requires the incoming candidate live within 150 miles of San Jose California, to provide effective leadership and support to critical organizational services, and effectively manage emergency incidents as the General Services Director. If you are looking to work with once in a lifetime capital improvement project, be a part of an amazing executive team, and support a culture that is supportive, inclusive and is highly focused on meeting customer needs, then we encourage you to apply today!


For more information, please see the complete recruitment brochure Administrative Officer, General Services Division.pdf



The Deputy Administrative Officer for General Services reports to the Chief Operating Officer of Information Technology and Administrative Services. This is an at-will position overseeing an approximate budget of $40M, and 5 direct reports who oversee approximately 72 staff. The DAO will work closely with other Deputy Officers in Finance, Information Technology and Human Resources and other executives at Valley Water. This person will be the lead driver in coaching and developing staff (specifically work related to high dollar, complex California construction contracts and procurement), reviewing processes and procedures, and finding more efficient and effective ways to conduct business. This position will have to live within 150 miles of San Jose California and be available and accessible to assist with emergency management and command incident and procurement support as the Chief Procurement Officer. This is a highly demanding position that may regularly require people to work outside of typical working hours including evenings, weekends, and holidays. This position will regularly communicate and be highly responsive to staff and executive leadership, write and/or review staff reports, internal and external communications, contracts, and regularly represent the organization at public meetings.



The ideal candidate will be customer service and solution oriented -focused, possess a strong understanding of principles and practices of effective public sector procurement programs, contract management, and knowledge of facilities and fleet operations. This candidate will be technically proficient in complex, high-spend, construction contracts and procurement, preferably with construction projects in California. As a leader and producer and reviewer of vast communications the ideal candidate will be an excellent verbal and written communicator and be able to effectively communicate complex information to lay persons and be clear and concise. The Deputy will be accessible, responsive, engaging, efficient, and an inspirational leader who is a highly trustworthy procurement and contracts expert.


Minimum Qualifications:

Possession of a bachelor's degree from an accredited college or university with major course work in business administration, public administration, civil engineering or a closely related field or a field specifically related to the work group assigned.


Six years of increasingly responsible administrative, managerial, or professional experience in a field related to the assignment and in the public sector, water, or related industry within the most recent ten years. Four of the six years must have included management and supervisory authority.


Must possess a valid California driver's license and have a satisfactory driving record.


Highly Desired:


  • A Master's degree
  • Certified Purchasing Manager (C.P.M.), Institute of Supply Management
  • Certified Public Procurement Officer (CPPO), Universal Public Procurement Certification Council


COVID-19 vaccination requirement:

*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all new hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the reasonable accommodation process.


This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite once acclimated.



If you are interested in this outstanding opportunity, please visit: and complete an application, attaching your cover letter and resume. Applications will be screened according to the qualifications outlined above. The most qualified candidates will be evaluated for relevant experience and a select group of candidates will be asked to provide references once it is anticipated that they are finalists. References will be contacted only following candidate approval. A series of interviews will be held to determine the most qualified candidate. Candidates will be advised of the status of the recruitment following selection of the Deputy Administrative Officer General Services.


Please contact your recruiter, Valerie Phillips, with any questions: 916-784-9080


To apply, please visit




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