Bulletin #513682; 5/12/2022
Administrative Support Coordinator I
Salary Range: $3276 - $5148/Monthly
Work Schedule: Full-Time, Monday - Thursday, 9:00 a.m. - 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m.; some night and weekend hours may be required. Temporary appointment expires on or before one-year from date of hire; non-exempt classification.
Essential Functions: Reporting to the Associate Director of Admissions and Recruitment, the incumbent oversees the day-to-day operations of the Office of Admissions and Recruitment and will provide confidential administrative services for the Associate Directors and the professional staff. The incumbent is responsible for: maintaining prospective student and recruitment databases; typing memos, reports, and correspondence; scheduling meetings and associated catering and room rentals; maintaining Outlook calendars (including recruitment events); attending meetings; completing travel and purchasing requests; maintaining program budgets; coordinating student employment and payroll; and serving as the front line staff for inquiries regarding university admissions, recruitment, and other department programs/activities. The incumbent will supervise office student assistant staff including the Communications Center student staff. All duties must be completed in compliance with federal state, CSU, University, Division, and Department established administrative policies and procedures.
Required Qualifications & Experience: Three years of full-time general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Demonstrated experience training or leading the work of others. Must have thorough knowledge of office systems and ability to use a broader range of technology, systems and packages such as; copy machine, voice mail, printer, computers, MS Office, Excel, Access, PowerPoint, Outlook, internet browsers and various database platforms. Working knowledge of budget policies and procedures. Must possess fundamental writing and presentation skills to effectively communicate standard information. Ability to: independently analyze difficult student issues and apply the knowledge of departmental and University administrative policies and procedures for daily problem solving; understand standard office procedures; operate office equipment and computer applications; perform basic arithmetic calculations; respond to routine inquiries; and explain standard policies and procedures to others; independently handle multiple work unit priorities and projects to ensure that responsibilities are completed in a timely manner; draft and compose correspondence and standard reports; and handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Ability and/or interest in working in a multicultural/multiethnic environment. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.
Desired Qualifications: Familiarity with CMS PeopleSoft, online record systems, and databases. A quick study, multi-task oriented, ability to work well under pressure, and consistently demonstrate attitudes and behaviors in keeping with good customer service, professionalism, student-centered philosophy, and teamwork.
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu.
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Closing Date: Review of applications will begin on May 26, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678
Closing Date/Time: Open until filled
Los Angeles, California