Director, Facilities Planning Design and Construction (513589)

  • Cal State University (CSU) Maritime Academy
  • Vallejo, California
  • Jun 04, 2022
Full Time Administration and Management Construction and Skilled Trades Planning and Development

Job Description


Working Title: Director Facilities Planning Design and Construction

Classification Title: Administrator III

Department Name: Facilities Planning Design and Construction

Time Base: Full-time

Pay Plan: 12 month

Bargaining Unit: M80 (Management/MPP)

Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.

Salary Range: Hiring salary is budgeted at $9,584-$10,834 per month commensurate with education and experience

Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.

Application Deadline: Open until filled. A review of applications will begin Wednesday, May 25, 2022, and the review period may end at any time thereafter.

Position Summary: Reporting directly to the Associate Vice President, Facilities Management, the Director of Facilities Planning Design & Construction provides planning expertise while overseeing all activities associated with capital construction programming in support of the University's strategic and master plans. He or She coordinates with the CSU Capital Planning Division (CPDC) all aspects of Planning, Design, and Construction, including the campus construction program, capital outlay program, campus physical master planning, capital renewal, and real estate acquisition and development. The incumbent works closely with campus administrators, faculty, and the campus consulting architects to develop appropriate plans and specifications for new or renovated campus facilities in accordance with Master Plan requirements.

The Director of Facilities Planning Design & Construction works to ensure coordination between planning, operations, and the responsibilities of the CSUMA Project Manager project portfolio. S/he is responsible for developing realistic project budgets and coordinating schedules to ensure that there is minimal disruption to academic programs or facilities operations routines.

About the California State University Maritime Academy:

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.

Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.

Major Responsibilities:

1. Provide programming and design management and communication
  • Draft and edit design consultant contracts
  • Monitor consultant's services in relation to contract
  • Facilitate programming meetings with occupants and consultants and draft preliminary programs
  • Coordinate with CPDC, campus stakeholders, and consultant regarding design objectives and directions
  • Record minutes of meetings with consultants; document all university directions to consultants and verify performance, as necessary
  • Coordinate with a consultant or directly obtain approvals from CSU plan check agency, DSA, State Fire Marshall, Vallejo Fire Department, Solano County, structural & mechanical peer review, and CSU Building Official approvals
  • Manage project value engineering and scope control
  • Coordinate the logical handover of all campus projects to the appropriate management of CSUMA.

2. Develop project budgets and draft correspondence
  • Create clear and concise written documentation throughout the project in a professional manner
  • Consult relevant cost guides, prepare CPDC Form 2-7

3. Perform regular review of plans and specifications
  • Review contract documents for use of appropriate California State University procedures
  • Coordinate with third-party constructability review firms as needed
  • Facilitate occupant and technical team review of plans and provide coordination and communication
  • Coordinate project requirements with occupants, Planning Team, Purchasing, Risk Management, CPDC, Facilities Management, student disability coordinator, and Campus Police; and, obtain comments/sign-offs and/or approvals
  • Communicate with consultants in writing regarding revisions
  • Verify consultant performance
  • Perform internal architectural reviews with documentation
  • Examine documents for compliance with plan check corrections
  • Coordinate plans and specs with the Facilities department to match campus standards and the ongoing maintenance needs of the campus

4. Schedule project process and development of the annual book of business
  • Develop MS project schedules, distribute to the project team, and update throughout the project
  • Maintain meeting minutes of Planning Team and Technical Team and provide teams with process overview and documentation
  • Adhere to schedules and deliver projects within set parameters
  • Monitor overall budget and schedule, and advise necessary parties or constituents of any trends that affect the timely procedures and cost-effective completion of the project
  • Maintain all project files
  • Develop annually the CSUMA inputs for the CO 5-year Capital Outlay Plan
  • Develop Annual Campus Project Nomination Roster

5. Coordinates and Provides backup to the CSUMA Project Manager for construction site coordination and communication
  • Lead weekly and special project meetings and take minutes required to evaluate and report on progress, quality, budget, and other items for which actions may be needed
  • Review and coordinate all services provided by CSU consulting, testing, and inspection firms for compliance with service agreement requirements. Review and approve all invoices submitted by these testing and inspection firms then submit recommendations to the relevant administrator for final approval.
  • Relay instructions from the Construction and/or Project Administrator and the Architect/Engineer for a solution. Actively assist the contractor in securing decisions and clarification from the Architect/Engineer.
  • Make recommendations to the Construction Administrator regarding proposed contract changes and resolution of all disputes and claims. As directed by the Construction Administrator, participate in or conduct negations to resolve claims or disputes
  • Coordinate final acceptance, inspection, and scheduling of occupancy
  • Ensure completion of close-out procedures and turnover of operation and maintenance data and record drawings. Obtain required operating texts and training required by contract
  • Review and coordinate the activities of the Inspector of Records (IOR), observe items placed in the work for compliance to project documents and directives from the Architect/Engineer
  • Review and initial the IOR's daily diary and weekly report
  • Manage project scope
  • Coordination and execution of Job Order Contractor and TOCA work

6. Provide design and architectural services
  • Provide sketches for communication with clients, consultants, and the technical team
  • Draft (or oversee the drafting of) minor projects on CADD
  • Provide specifications for minor projects
  • Stamp and sign drawings and specifications for minor projects, if a candidate possesses a valid architectural license
  • Coordinate with CSUMA Project Manager to conduct site analysis development for potential projects
  • Plan buildings and projects to maximize sustainability and to have the lowest life cycle cost

7. Manage and administer Project REP's, Competitive bidding Process, Job Order Contract, and Task Order Contract Work, and TOSA's
  • Identify the scope of work and arrange for in-house or consultant construction documents
  • Coordinate JOC/TOCA/TOSA and Competitive Bid projects with the AVP Facilities Management
  • Review Project cost proposals and approve contract agreements
  • Coordinate with CSUMA Project Manager to oversee construction and close-out of all project work
  • Manage acquisition and execution of all consultant contracts and work products

8. Manage Group II Equipment process and budget
  • Specify furnishings for buildings
  • Coordinate quotes from vendors and handle details
  • Obtain selection approval from occupants and Campus Architect
  • Coordinate with CPDC and Procurement regarding the purchase process
  • Manage delivery and installations

9. Become familiar with CSU administration and procedures for capital development
  • Attend CSU and other related training seminars to maintain currency
  • Facilitate consultant's understanding of standards and procedures
  • Supply documentation to CSU's Chancellor's office per procedural requirements
  • Assist in the development of Capital Outlay Budget Change Proposals

Required Qualifications:
  • Bachelor's degree in Architecture, Engineering, Urban Planning, or closely related field.
  • A minimum of five years' experience in architecture, engineering, and construction project management is required
  • Valid State of California driver's license required
  • Must have a working knowledge of building and safety codes (California Building Code, California Title 24, Americans with Disabilities Act Guidelines, California State Fire Code, and Occupational Safety Code).
  • Must possess the ability to interpret and develop architectural/engineering drawings and construction specifications
  • Must be computer literate, preferably with experience using project scheduling software and CADD proficiency.
  • Must be able to maintain cooperative working relationships with the University community, Chancellor's Office, local municipal agencies as well as regulatory agencies, construction inspectors, and architects/engineers
  • Must have excellent oral and written communication skills as well as a demonstrated commitment to the principles of diversity and multiculturalism

Preferred Qualifications:
  • Graduate degree is strongly preferred
  • Current Professional Architect of Engineers License preferred
  • Highly organized, creative, and efficient
  • Ability to work collaboratively, discern between, and respond to competing priorities with diplomacy and maturity
  • Previous experience working in Higher Education

Special Conditions:

Hours of Work/Travel: Travel Outside of normal business hours

Physical, Mental, and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds

Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, Credit Check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

Designated Position: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:

EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.

Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.

Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.

Closing Date/Time: Open until filled

Job Address

Vallejo, California 94590 United States View Map