Health Emergency Preparedness Community Program Analyst II (Open & Promotional)

  • County of San Mateo, CA
  • Redwood City, California
  • Jun 04, 2022
Full Time Fire and EMS Project Management Public Health
  • Salary: $7,436.00 - $9,290.67 Monthly USD

Job Description

Description
Note: This recruitment schedule was amended on April 11, 2022 to extend the Final Filing Date. This recruitment has been changed to "Continuous."

The County of San Mateo's Emergency Medical Services Agency is seeking a highly motivated candidate with outstanding Public Health and Emergency Preparedness knowledge and experience for the position of Health Emergency Preparedness Community Program Analyst II to provide program planning, technical assistance, review and evaluation functions to direct community/client service delivery programs; act as County liaison with contract service providers, community-based organizations, and funding sources; ensure compliance with program regulations and procedures; monitor contracts related to assigned program; and do related work as required.

The current vacancy is a full time position with the Health Emergency Preparedness and Response Program, located in South San Francisco, CA. This position will require travel/driving to various locations to perform the duties of the position; and required to occasionally be on-call and able to respond to EOC activations, including work occasionally nights and weekends as needed for incident response.

Primary duties include, but are not limited to:
  • Under general supervision of EMS Management, plan, coordinate, and implement public health emergency preparedness activities, including pre-emergency planning, emergency response activities, and post-emergency functions.
  • Facilitate the development, operationalization, implementation, maintenance, review, and update of public health emergency response plans and procedures.
  • Regularly interact with a variety of stakeholders, including executive leadership, and may represent the program at local, regional and state meetings, committees, or workgroups.
  • Ensure the direction and activities of the program are aligned with local, state, and federal response guidance, rules, regulations, and requirements.
  • Assess department and county-wide preparedness training needs and design, develop, and deliver trainings, exercises, and other outreach to ensure all staff and response partners are aware of and prepared for their roles during emergencies.
  • Plan, develop, implement and evaluate public health preparedness and response exercises following Homeland Security Exercise and Evaluation Program (HSEEP) guidance, including seminars, workshops, tabletops, drills, functional and full-scale exercises.
  • Contribute to long-term/short-term projects, programs, and strategic planning.
  • Flexibility to be available to work during emergencies on an on-call basis.
  • Attend a variety of after-hour/weekend meetings and training programs due to the emergency response nature of this position.
  • Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.

Ideal candidate will possess experience in these areas:
  • Critical Thinking: Analytically and logically evaluating information, propositions, and claims
  • Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business
  • Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
  • Adaptability: Responding positively to change and modifying behavior as the situation requires
  • Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
  • Establishing Credibility: Doing what he/she commits to doing and respecting the confidentiality of information and concerns shared by others
  • Self-Management: Showing personal organization, self-discipline, and dependability
  • Oral Communication: Engaging effectively in dialogue
  • Writing: Communicating effectively in writing
  • Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
  • Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives
  • Leadership: Guiding and encouraging others to accomplish a common goal.

Additionally, the following are highly preferred:
  • Completed courses: FEMA IS 100, 200, 700, 800; FEMA ICS 300 and 400; and HSEEP.
  • Master's Degree from an accredited college or university in emergency management, public, business, or health administration, public health, human services, administration of justice, communications, or a closely related field, or three years of experience planning and coordinating emergency response programs and activities.
  • Clinical background.
  • Proficient in Microsoft Office Suite.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
Examples Of Duties

Duties may include, but are not limited to, the following:
  • Provide technical, programmatic and/or fiscal assistance to staff, subcontractors and management, including the development of program policies and procedures and the training of staff.
  • Compile and maintain accurate records and files regarding program activities.
  • Evaluate program effectiveness against program goals, funding source or contract requirements and other regulations; identify program problems, present findings and recommend appropriate action.
  • Negotiate and monitor contracts; ensure compliance with contract provisions; coordinate with service providers in the delivery of contract requirements.
  • Ensure program compliance with contract or funding provisions, program goals, current and legislations and other regulatory rules governing assigned program(s).
  • Collaborate with management and program staff to write policies and procedures for assigned programs.
  • Act as liaison with community-based organizations, service providers, County departments, State and/or other funding sources, commission, planning council and advisory board in support of assigned program/s.
  • Prepare periodic and special statistical or narrative reports as required, utilizing multiple source data.
  • Participate in departmental, Countywide and/or State planning process.
  • Serve on variety of committees and task forces related to assigned program(s).
  • Write grant proposals, reports, program documentation, policies, procedures and other written materials.
  • Analyze and incorporate legislative changes and other relevant information into program policies.
  • Coordinate and conduct special events and projects.
  • Perform related duties as assigned.

Qualifications

Licenses and Certifications : Possession of a valid California Driver's License or equivalent.

Background Check : Pass a detailed background investigation prior to appointment.

Knowledge of:
  • Principles and practices of the specific program area to which assigned.
  • Principles and practices of program evaluation and planning.
  • Principles and practices of client service delivery.
  • Principles and practices of contract development, negotiation and monitoring.
  • Principles, practices and techniques of administrative and programmatic research, analysis and programming.
  • Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines.
  • Computer applications related to the work.
  • Office administrative practices and procedures, including records management and the operation of standard office equipment.


Skill/Ability to:
  • Monitor, analyze and evaluate program effectiveness.
  • Develop and evaluate proposals and negotiate contracts and agreements.
  • Develop, monitor and analyze budgets and program performance.
  • Compile and analyze data, draw sound conclusions and prepare and present effective reports.
  • Analyze, interpret and apply various regulations and requirements.
  • Develop and evaluate proposals and negotiate contracts and agreements.
  • Plan, coordinate and implement administrative and programmatic research and analysis.
  • Plan, coordinate and conduct special events and projects.
  • Establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others.
  • Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors.
  • Communicate effectively, both orally and in writing.
  • Exercise sound independent judgment within general policy and regulatory guidelines.



Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is a Bachelor's degree in public or business administration, management or a related field and four years of professional level analytical, administrative and programmatic experience in a community-related setting, including some experience in contract monitoring.

Application/Examination
Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the County of San Mateo Human Resources Department.

The examination process will consist of an application screening (pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.

Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.

~ TENTATIVE RECRUITMENT SCHEDULE ~
Final Filing Date: Continuous
Combined Civil Service Panel and Departmental Interviews: April 20 and/or 21, 2022

The County of San Mateo may require that all employees provide proof of COVID-19 vaccine or comply with weekly COVID-19 testing. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County's COVID-19 Vaccine and Testing Policy .

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.

County of San Mateo is proud to be an Equal Employment Opportunity Employer.

Talent Acquisition Analyst: Yvonne Alvidrez (031122) (Community Program Analyst II - G246)

Job Address

Redwood City, California United States View Map