Police Records Specialist

  • Spokane, Washington
  • Jun 04, 2022
Full Time Education and Training Public Safety
  • Salary: $40,340.16 - $63,078.48 Annually USD

Job Description


If you are a data-focused records professional that wants to make a difference in your community, the City of Spokane Police Records team may have the job you've been looking for. The City of Spokane Police Department is looking for a Police Records Specialist. We need someone that is organized, has a sharp-eye for details and is meticulously accurate. If you are someone with solid experience maintaining records, coupled with strong data management skills, you may be the perfect fit for this job.
  • You are a motivated team player who is open to accepting feedback and opportunities to grow.
  • You quickly identify data on source records and translate into entry data.
  • You can perform highly detailed records management, disseminating and providing critical information.
  • You are able to provide independent judgment, within the limits of regulatory laws and policy.
  • You want to develop a solid understanding of Police Department record management.
Spokane Police Records operates 24/7 with Day, Swing, and Graveyard shifts. All New employees will be on a one-year probation plan and work several months on each shift during their first year. After the year-long probation, the new employee will be assigned a shift which typically begins on Graveyard. Due to the seniority system employees will work a non-traditional shift for several years before they can successfully bid into a more desirable shift.

Our Police Records Specialists have excellent advancement opportunities, professional development, annual pay step increases and great employee benefits, including a pension plan!

Please visit the City of Spokane Career Center at governmentjobs.com/careers/spokanecity, for the full job specification and compensation details.


  • Provides records management for multiple law enforcement agencies and criminal justice agencies throughout Spokane County. Receives counter and telephone inquiries, answers questions of a general and law enforcement nature, and refers individuals to appropriate sources of information.
  • Assigned to two or more of the five distinct work groups within the section consisting of: hot seat/data entry, court document management, public records disclosure, public window, and processing, but will be expected to learn and perform in all work group areas as needed.
    • Hot seat/data entry. Reviews, verifies and processes reports, warrants, requests, teletypes and faxes. Enters, updates and corrects multiple databases as required. Reports processed include, but not limited to, runaway/missing person reports, stolen vehicle recoveries and warrants, offender based tracking system, ineligible to possess firearm.
    • Court document management. Reviews court orders, enters information into databases and updates databases as the court orders are served or status is changed. These could include no-contact orders, temporary protection orders, permanent protection orders, anti-harassment orders, sexual assault protection orders, vulnerable adult protection orders and restraining orders.
    • Public record disclosure. Processes requests for public records; redacts the requested records according to applicable Washington State codes and provides the records to the requestor.
    • Public window. Reviews applications for gun licenses, conducts criminal background checks for concealed pistol licenses, gun transfers, special commission officers, firearm dealers, and military candidates. Performs cash transaction duties handling funds, change, receipts, reconciliation, deposits, and disbursements.
    • Processing. Receives, sorts, reviews, scans, indexes, makes copies, corrects and disseminates documents as required by applicable laws, policies and procedures.
  • Performs related work as required.


Open Entry Requirements:
(Open-entry applicants must meet all requirements when they apply.)
  • Education: High school diploma or equivalent, AND
  • Experience: Two years of clerical experience involving records maintenance.
  • Substitution: One year of business or clerical education above the high school level may substitute for one year of the experience requirement.
  • Typing : Ability to type at the rate of 40 words per minute.
Upon notification that you have passed through the minimum qualifications, you will receive a Personal History Packet to complete and submit. This documentation will be used to conduct a background investigation. It is a MANDATORY MINIMUM REQUIREMENT to complete the Personal History Packet. If the Personal History Packet is NOT received in Civil Service by the deadline given, your application will be moved to the following month's examination.

Note: Applicants are required to submit to a polygraph examination, fingerprint, and background investigation prior to appointment and obtain ACCESS II certification within the probationary period.


Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire.

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a City of Spokane employment application online by 4:00 p.m. on the filing cut-off date.

Upon request, at time of application, City of Spokane will provide alternative accessible tests to individuals with disabilities that impair manual, sensory or speaking skills needed to take the test, unless the test is intended to measure those skills.

The examination will consist of a multiple-choice test, with weights assigned as follows:
  • Multiple-choice Test: 100%
Multiple-choice tests will be conducted online. Qualified candidates will receive a link to the multiple-choice test in a separate email, on the day of the test. Please note that this email will be sent from FastTest (noreply@fasttestweb.com).

  • Applicants who apply and meet the minimum qualifications between Tuesday, May 24, 2022, and Monday, June 20, 2022, will test Thursday, June 23, 2022, through Tuesday, June 28, 2022.
  • Applicants who apply and meet the minimum qualifications between Tuesday, June 21, 2022, and Monday, July 18, 2022, will test Thursday, July 21, 2022, through Tuesday, July 26, 2022.
  • Applicants who apply and meet the minimum qualifications between Tuesday, July 19, 2022, and Monday, August 15, 2022 will test Thursday, August 18, 2022, through Tuesday, August 23, 2022.
  • Applicants who apply and meet the minimum qualifications between Tuesday, August 16, 2022, and Monday September 12, 2022, will test Thursday, September 15, 2022, through Tuesday, September 20, 2022.

If you do not have access to a personal computer, you may schedule to test in the Civil Service Test Room, on a provided computer. Candidates requiring use of a Civil Service computer will take the test at Spokane City Hall, 808 W. Spokane Falls Blvd. Spokane WA 99201.

Qualified candidates will be required to schedule their testing format (online or in-person), following approval of their Personal History Packet .

The approximate duration of the test will be 2 hours and online connectivity is required, throughout.

The test may include the following subjects:
  • Accuracy & Error Detection
  • Basic Computer Literacy
  • Grammar Fundamentals
  • Interpersonal Relations
  • Proofreading
  • Records Management
  • Vocabulary & Spelling
We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions.

Closing Date/Time:

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)


Job Address

Spokane, Washington United States View Map