Senior Financial Aid Accountant (Accountant III) - Trust Accounting, Fiscal Affairs (507739)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • May 08, 2022
Full Time Accounting and Finance

Job Description


Working Title

Senior Financial Aid Accountant

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Trust Fund Accounting, Fiscal Affairs

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday, 8:00am to 5:00pm

Anticipated Hiring Range

$5,842 to $6,491 per month ($70,104 to $77,892 annually)

Salary is commensurate with experience.

Position Summary

Provide lead work direction for Financial Aid Accounting team. Responsible for day to day operations as well as financial reporting for all Federal and State funded Financial Aid Programs. Lead Financial Aid Accountant I and ensure financial reporting and invoicing are in compliance with GAAP, GASB, FASB, Federal, State and CSU policies. Provide direction to accountant on rules and regulations in the preparation of SFSU audited financial statements and other external and internal financial reports. Utilized highly complex information systems, PeopleSoft, Campus Solution, CashNet, trouble shoots system deficiencies and recommends solutions.

Position Information

Financial Aid Accounting

  • Responsible for the complete accounting function of financial Aid Programs with include SEOG, Perkins, Pell, College Work-study, Direct Student, Loans, SUG, SEOP, Cal Grants, Campus Student Loans, Miscellaneous Scholarships and Other. Serve as Unit's leadership role in the month end and fiscal year end closing processes. Participate in the preparation of the University's financial statement in accordance with GAAP. Incumbent has direct responsibility for requesting and recording funds from Federal G5 for financial aid disbursements as well as reconciling disbursement records with Federal agencies. Monitor other funds received by electronic wire transfer.
  • Interpret and implement federal and state regulations, policies, and recommend proper accountingprocedures and methods to meet acceptable accounting operation standards. Prepare and submit timely and accurate reports to Federal, State and non Government agencies. Review project proposals and participates in evaluation and implementation of accounting system and processes.
  • Lead and provides direction to the unit accountant with the accountability of the results.
  • Responsible for the complete accounting function for many new FA programs such as: Direct Graduate Plus Loan , Parent Plus Loan, Alternative Outside Loan, CA Dream Loan, Teach Grant and Middle Class Scholarship programs
  • Responsible for preparation of cost reports (monthly, quarterly and annually) and draw down of Federal funds for Sponsored Programs.
  • Working with external and internal auditors, the incumbent is responsible for the A-133 audit, Single Audit and GAAP audit for Financial Aid Programs and Sponsored Programs.
  • Designs implements and maintains internal controls on accounting system and procedures. Prepare chart field request forms for new financial aid program fund set up. Approve, verify, modify and review all chart field Value and item types update.
  • Assist with year end Tuition Discounting report, Supplement FISAP report and Write off and inactive Financial aid funds, projects.

Other duties as assigned.

Minimum Qualifications


  • Extensive knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.

  • In addition to those at the Accountant I and II levels, ability to prepare complex financial statements and reports; understand and interpret laws and rules; communicate effectively with others inside and outside the unit, including conveying complex and technical professional accounting information to non- Accountants.

  • Equivalent to five years of professional-level accounting experience.

  • Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.

Preferred Qualifications

  • Experience and must demonstrate comprehensive knowledge of financial reporting requirements including GAAP, GASB, and FASB.
  • Experience in coordinating A-133 audits, financial audits and FISAP( Fiscal Operations Report and Application to Participate) report; in-depth and extensive experience in preparation of audited financial statement in medium to large size organization with multiple entities.
  • Some experience working with complex accounting systems and also possess an intermediate to advance proficiency in Excel.
  • Must work cooperatively with others to achieve team goals; commit to continuous learning and improvement of our business practice and processes. Provide complete and timely service to our internal and external customers.
  • Core Competencies - embody the following competencies:
  • Bias toward collaboration and teamwork.
  • Effective oral, written and nonverbal communication skills.
  • Customer/Client Focus with an emphasis in problem solving and resolution.
  • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. • Diversity and inclusion.


The incumbent has regular contact with campus staffs and administrators as well as Federal, State and Non Governmental agencies. Work with external auditors and resolve audit issues. Some work on weekends and holidays will be required.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information


The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map