Manager, Preventative Maintenance Operations (Administrator I) - Facilities Services (507317)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Jan 01, 2022
Full Time Administration and Management Building Maintenance

Job Description


Working Title

Manager, Preventative Maintenance Operations

Administrator Level

This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Chief Engineer.

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Facilities Services

Appointment Type


Time Base

Full-Time (1.0)

Work Schedule

Sunday - Thursday; 11:00pm - 7:30am

Requires ability to promptly respond around-the-clock to campus emergencies and urgencies, as appropriate to the need, 24 hours/day / 7 days/week. Ability to work variable nights, weekends and/or holidays, on-campus or off-site, depending upon work conditions and demands.

Anticipated Hiring Range

$7,177.00 Per Month ($86,124.00 Annually)

Salary is commensurate with experience.

Position Summary

Under the general direction of the Chief Engineer-Facilities Services, The Manager- Preventive Maintenance Operations is responsible to manage Campus Preventive Maintenance operations on the night shift. This position may also act as a campus management representative for other units within Facilities Services during off hours. The Manager will support the mission of the following; San Francisco State University (University), the Administration & Finance (A&F) cabinet, and Facilities Services.

General Description of the Department/Organization

The Facilities Services (FS) Division works within the Administration & Finance Cabinet and consists of Four main functional areas: Facilities Operations (Campus & Housing), Central Support Services, Grounds and Custodial Operations. FS maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring that facilities, grounds and operations are appropriately and safely maintained, managed and operated.

The division is a complex organization consisting of:
  • 4.4 million gross square feet
  • 144 acres of land at the main campus in southwest San Francisco
  • 43 acres of land at the University's Estuary & Ocean Science Center along the shore of San Francisco Bay in Marin County
  • The University's Downtown Center on Market Street above the Westfield San Francisco Centre; and other properties within or around San Francisco

Position Information

Structuring Work
  • Leads, manages and supervises staff and contracts to achieve and excel in the performance of work assignments and in the identification, development and execution of strategic initiatives in support of department, division and University strategic plans

Managing Talent
  • Manages the group's performance (organizational and individual), training and development.
  • The Manager assists in hiring, training, developing, disciplining, and rewarding staff. S/he must maintain a well-trained team in order to meet customer service and mission goals.
  • Supervises and oversees specialized teams, in support of the preventive maintenance program.

Inspiring Performance
  • Foster and promote the Principles of Conduct for a Multi-Cultural University. Promote, ensure and enforce Facilities Services application of appropriate industry professional responsibilities and ethical standards.
  • Maintain a service oriented culture within the group. Responsible for promoting and ensuring safety in the workforce.
  • The Manager is responsible for communicating in a manner that instills confidence in the FS organization across the campus. S/he and their staff must communicate job specific updates effectively with building occupants, FS staff, and senior management.
  • Leads a team that actively identifies communication opportunities in advance wherever possible, and reactively to emerging situations as they develop.
  • At the direction of the Chief Engineer, the Manager plans, coordinates, and manages preventative maintenance programs for campus systems. Analyzes and prioritizes maintenance needs. Estimates cost, develops project budgets, determines whether work is to be done by in-house personnel or by contractor, and may manage the project within established budget parameters.

Building Teams
  • Participates in University/System-wide committees and work teams as directed or appropriate
  • Represents the Chief Engineer as directed or appropriate on University/community committees and work groups

Using & Sharing Information
  • Assists in the development, submission and on-going management of the Facilities Services division's annual and mid-year budgets, which include the complexity of utilizing blended general and trust funding/revenue sources and recharge income to support division operations
  • Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements. Advises and educates University employees, Facilities Services customers and stakeholders about compliance requirements, trends and industry best practices

Facilitating Change
  • Partners with Facilities Services Leadership in the development, execution and on-going review of strategic initiative identification, key performance indicators (KPI's), planning and development

Performs other duties as assigned

Minimum Qualifications
  • B.S. in Engineering and 5 years related experience managing and/or supervising system and equipment preventive maintenance operations and personnel in a complex university/college environment, or commercial and/or institutional setting, or an equivalent combination of education and experience with 5 years of progressively responsible and successful leadership and management of preventive maintenance operations.
  • Experience managing a 24/7/365 operation in a union environment; experience supervising the work of journey level personnel, construction contractors and repair technicians
  • Sound judgment and problem resolution ability as demonstrated by a past record of solving facilities related challenges; must generally be available for on call duties and emergency response on a 24/7/365 basis.
  • Experience in building code compliance and in working with State or Local code enforcement officials.
  • Ability to communicate clearly both orally and in writing with customers, department administrators, staff at all levels and non-University personnel
  • Ability to manage multi-site systems operations and set up systems, records, and protocols to ensure equity at all facilities sites
  • Ability to work with minimal supervision and handle multiple projects simultaneously

Demonstrated knowledge, experience, proficiency and success:
  • In the use of interpersonal communication skills, reporting and other strategies to effectively inspire, influence and lead others and to achieve and maintain exceptionally high rates of customer and personnel satisfaction
  • In the use of appropriate project management skills and solutions to manage institutional business and administrative practices and initiatives
  • In the use of analytical, problem solving and conflict resolution strategies including demonstrated success of collaboratively, diplomatically and effectively working to resolve sensitive matters
  • In staff supervision and management

Preferred Qualifications
  • Demonstrated ability to manage complex projects; Knowledge of public contracting and fire/life safety regulations. 5 years or more of progressive, demonstrated experience and success in a higher education or other governmental/institutional environment.
  • Knowledge of security systems installation and operation (CCTV, Access Control, Burglar alarm)
  • Experience with CSU system-wide policies and procedures regarding: financial, contractual, administrative, construction, environmental health & safety, fire safety, space utilization, facilities management procedures, rules and practices

  • Ability to succeed in a fast-paced, multi-tasking environment
  • Ability to use computers and other communications tools for extended periods of time
  • Requires ability to promptly respond around-the-clock to campus emergencies and urgencies, as appropriate to the need, 24 hours/day / 7 days/week. Ability to work variable nights, weekends and/or holidays, on-campus or off-site, depending upon work conditions and demands.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Additional Information


The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map