Legislative Affairs Manager

  • Orange County, CA
  • , California
  • Jan 01, 2022
Full Time Administration and Management
  • Salary: $60,798.40 - $120,848.00 Annually USD

Job Description


LEGISLATIVE AFFAIRS MANAGER

(Administrative Manager I)

THIS RECRUITMENT IS OPEN TO THE PUBLIC

This recruitment will be open on a continuous basis and will close at 11:59p.m. (PST) on the day the County's needs are met. The recruitment will remain open for a minimum of five (5) business days. Applicants are encouraged to apply immediately. This recruitment will establish an open eligible list used to fill current and future vacancies with this specialty. The eligible lists established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

This position is scheduled to receive salary range increase on the following date:

Effective July 1, 2022 - 3.0% increase

Mandatory Employee Retirement Contributions will decrease on the following date:

Effective July 1, 2022 - 0.5% decrease

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

COUNTY OF ORANGE
Over the years, Orange County has established a reputation as an innovative leader among local governments and serves over 3 million residents who live within its 34 cities. The County of Orange provides local services to its residents which include, public safety, public health, environmental protection, regional planning, public assistance, social services and aviation.

THE ORGANIZATION AND THE COUNTY EXECUTIVE OFFICE
The County of Orange recognizes the need to protect its interests in Sacramento and Washington, D.C. To be effective in this mission, the County Executive Office engages a comprehensive legislative advocacy program as directed by the Board of Supervisors to rigorously promote and protect its interests. The Board adopts a Legislative Platform document in advance of each two-year legislative session, which includes legislative priorities, policy statements and bill proposals that benefit the County. Additionally, the Legislative Platform identifies resources and programs that need to be protected from potential reallocation or elimination.

The County Executive Office of Legislative Affairs (CEO-LA) serves as the central coordinating contact and liaison between the Board of Supervisors and County departments to the California State Legislature and the United States Congress. With direction from the Board, CEO-LA develops and executes legislative and funding advocacy strategies for the County in consultation with County departments and its state and federal legislative advocates.

THE OPPORTUNITY
Reporting to the Legislative Affairs Director, the Legislative Affairs Manager is charged with the day to day responsibilities of the County's legislative affairs program, including researching and preparing bill analyses and recommended actions for the Board; tracking legislative bill activity of interest to the County and preparing a weekly status report to the Board and County senior staff; coordinating with the County's legislative advocates to execute legislative advocacy strategies to achieve desired outcomes; assessing operational and fiscal impacts to County departments; and developing proposed bill language for sponsored legislation.

Additionally, the Legislative Affairs Manager is responsible for developing the County's bi-annual Legislative Platform document, and leads the coordination, training and development of County department legislative coordinators. Limited travel will be required, including accompanying County Supervisors and/or County department staff on advocacy trips, as well as attending applicable trade association conferences or events.

Additional duties and responsibilities include, but are not limited to, the following:
• Develop and coordinate responses to requests for information from Board offices, the County Executive Officer and senior staff, and County departments.
• Prepare presentations, fact sheets, talking points and executive level briefings in advance of advocacy meetings.
• Prepare presentations, talking points, and executive level briefings for the Board of Supervisors, the County Executive Officer and senior staff, and County departments.
• Develop internal planning documents to track progress and outcomes of department projects within required deadlines.
• Monitor legislative activity of other public agencies, interest groups and the public as needed.
• Manage or assist with high profile and/or sensitive department-wide assignments, as needed.

DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess a minimum of three (3) or more years of experience in the following areas:
  • Has worked on or is currently working on legislation before the state and/or federal government, either as a policy committee analyst or a legislative staff member to an elected official, or for an external organization, trade association and/or non-profit .
  • Demonstrated understanding and applied experience of the state and/or federal legislative process and calendars.
  • Analyzing regulatory and/or legislative policy proposals to assess operational and fiscal impacts.
  • Writing and developing bill language and corresponding advocacy collateral including fact sheets, infographics and talking points for elected officials or high-level executives.
The ideal candidate will also demonstrate strong political instincts and judgement when interacting with the Board of Supervisors and other elected officials and their staff.

A Bachelor's degree or higher from an accredited college or university in a related field such as Political Science, Public Administration, Public Policy, Public Relations, Business Administration, etc. is highly desirable.

In addition, the ideal candidate will also demonstrate extensive knowledge, skill, and functional expertise in the following core competencies:

Technical Skills
  • Researching and analyzing state and federal legislation.
  • Analyzing budget proposals for potential impacts to County programs and resources.
  • Writing multiple organizational documents such as legislative bulletins, communications, white papers and other high-level work with competing deadlines.
  • Performing program, organizational, or administrative analysis, policy analysis, legislative analysis and other high-level work.
  • Working directly with elected officials and their staff.
  • Facilitating and coordinating projects and teams, providing project leadership, advice and recommendations, technical direction and expertise, ability to evaluate progress, and resolving issues related to project areas or work assignment.
  • Applying own expertise to add value to the organization.
  • Applying functional knowledge/skill to solve problems and reach sound solutions.
  • Providing high quality, technically sound recommendations.
  • Identifying opportunities to partner with other stakeholders to advance the County's objectives.
  • Maintaining confidentiality and discretion when dealing with sensitive information and issues.
Leadership | Supervision
  • Leading confidently by taking personal responsibility for decisions and actions.
  • Aligning organizational vision with County strategic goals and department business objectives.
  • Using creativity and innovation to achieve business objectives and making suggestions for improvements.
  • Building effective working relationships inside and outside the organization.
  • Demonstrating strong political savvy.
  • Identifying and using resources to promptly and successfully complete projects and overcome challenges.
  • Promoting flexibility by planning for the effects of organizational change.
  • Initiating and displaying a willingness to change in order to obtain and sustain key business initiatives.
  • Actively promoting teamwork by creating a culture and environment that supports individual and team empowerment.
  • Demonstrating ability and commitment to leading employees to meet goals and objectives while identifying and cultivating their talents.
  • Exhibiting courage to take action by tackling difficult challenges.
  • Promoting the principles of contemporary leadership practices.
  • Displaying departmental and/or County perspective in dealing with issues.
  • Confronting conflict directly and objectively with a goal of resolution for all parties.
  • Consistently applying high ethical standards of behavior to work assignments, decision making and associations.
  • Possessing sufficient level of self-awareness to recognize personal impact on others.
  • Identifying and making available to staff the resources required for success.
Effective Communication
  • Promoting open, candid information sharing across organizational boundaries.
  • Building consensus among diverse groups for the purpose of meeting business objectives
  • Listening effectively to others.
  • Presenting ideas and complex material clearly, concisely, logically and persuasively both orally and in writing.
  • Communicating effectively with various levels of the organization.
  • Ensuring timely, appropriate communication with internal and external stakeholders.
  • Applying contemporary technical concepts and best practices to assignment.
  • Readily and routinely sharing technical knowledge with others.
Planning and Organization
  • Setting project goals and objectives that align with departmental and/or County priorities.
  • Planning, prioritizing and managing time to effectively and consistently meet project deadlines.
  • Anticipating necessary resources for project completion.
  • Communicating any project delays well in advance and allocating sufficient time to strategize to minimize delay impacts.
  • Integrating changes smoothly.
  • Working in an organized manner.
  • Exhibiting cost consciousness and conserving departmental and/or County resources.
  • Delegating work to project team members, establishing expectations, and monitoring activities.
Problem Solving and Analysis
  • Demonstrating initiative by identifying new opportunities, barriers that hinder success and unneeded bureaucracy.
  • Making sound business decisions based on limited, complex, or contradicting information and relevant public service ethical principles.
  • Integrating new ideas and contemporary approaches to problem solving.
  • Gathering, analyzing, and applying information skillfully.
  • Exhibiting innovation and creativity in identifying and resolving problems as they occur.
  • Working effectively in group problem solving situations.
  • Recognizing potential adverse consequences of actions and recommending alternative solutions.
  • Incorporating educated risk management and mitigation strategies into planning.
Results Oriented
  • Setting challenging, measurable project goals that are aligned with broad County strategies and departmental business objectives.
  • Planning, organizing, and implementing projects to meet established timeframes.
  • Reengineering business processes to improve organizational effectiveness, streamline operations and meet current and future business needs.
  • Investigating and adopting best practices where possible.
  • Setting appropriate priorities and modifying as needed.
  • Demonstrating accountability for personal performance and goal achievement and maintaining sufficient content and knowledge to perform all aspects of the job effectively.
  • Anticipating and meeting customer needs, balancing short- and long-term goals.
  • Achieving expected quality and quantity of results, and appropriate focus on outcomes.
  • Applying contemporary technical concepts to communications.
  • Accomplishing day-to-day operational and administrative assignments while demonstrating appropriate sense of urgency.
MINIMUM QUALIFICATIONS
Click here to learn more about the minimum qualifications for Administrative Manager I classification.

RECRUITMENT PROCESS

Human Resource Services (HRS) will screen all application materials for minimum and desirable qualifications. After the initial screening, qualified applicants will be referred to the next step of the selection process. All applicants will be notified via email of their status in the process.

Application Appraisal Panel (AAP) / Refer/Non-Refer
An appraisal panel of job knowledge experts will thoroughly screen and evaluate the application and supplemental questionnaire for job knowledge, competencies, and related experience described above. Only the most successful candidates will be referred to the next step of the selection process.

Structured Oral Interview (SOI) / Weighted 100%

Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidates' qualifications for the job. Only the most successful candidates will be placed on the eligible list. (The panel of job knowledge experts is not granted access to the candidate's application prior to the panel interview; therefore, a candidate's responses to the structured questions should be thorough, detailed and complete.)

Eligible List

Once all assessments have been completed, HRS will establish an eligible list of candidates. Only the most successful candidates will be placed on the eligible list.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.



Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION
Please see below for important information regarding COVID-19 related requirements.

The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows:

  • Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing .
  • Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.)
The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS:
Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, please contact Melissa Mendoza at (714) 834-7255 or melissa.mendoza@ocgov.com.
EEO INFORMATION

Orange County, as an equal employment opportunity employer,

encourages applicants from diverse backgrounds to apply.


Closing Date/Time: Continuous

Job Address

, California United States View Map