Accountant II (506975)

  • Cal State University (CSU) East Bay
  • Hayward, California
  • Jan 01, 2022
Full Time Accounting and Finance

Job Description

Description:

Salary and Benefits

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4 ,161.00/month to $6,095.00 /month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the University Controller, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accountant II within the University Accounting unit.

This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services General Accounting unit. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliary & Sponsored Program Accounting Services, or other areas. The General Accounting unit collects and organizes University-wide accounting transaction data to provide managerial and operational information to the University administration, the Chancellor's Office, and the State Controller's Office. This position supports this function.

Responsibilities

Assure the proper recording and documentation of financial transactions and contribute to audit process; Examine documents for conformance to established policies and procedures and Generally Accepted Accounting Principles (GAAP).

- Key accountant in GASB implementations and large scale projects for both campus and auxiliaries

- Prepare financial transactions as assigned such as
  • Journal Entry preparation and review, identifying needed reclassifications and/or transfers
  • Legal and GAAP Journal Entries
  • Analyze Errors/Warnings from monthly FIRMS reporting to Chancellor's Office
  • Ensure that assigned accounting program activities are carried out in accordance with established policies and procedures and general accounting standards
  • Ensure activity is appropriate to fund usage; see operating agreements, regulatory agency or governing authority for guidance
  • Monitor and report on balances on a Legal and GAAP basis
  • For assigned funds, maintain fund agreements, where required by CSU policy
  • Interpret new and existing federal and state regulations relative to assigned area of responsibility
  • Provide support for various internal and external audits such as audit sample documentation and schedules.

Prepare, analyze, and interpret financial reports, statements, and records
  • Conduct extensive financial data compilation, querying and drilling on large volumes of financial data; and use integrated financial systems and/or other types of records management systems such as a) Review financial data, reports and statements b) Identify errors c) Take corrective actions
  • Prepare complex financial statements and reports
  • Correct and reconcile account balances to external data
  • Assigned reconciliations are completed accurately
  • Reconciliations are consistently completed by the provided deadline
  • Reconciling items are generally resolved within 30 days; 60 days for more complex issues
  • Contribution to the year-end process include various tasks - a) SCO State Reporting b) SCO State Reporting c) PBC Schedules d) Footnotes/Lead sheet preparation d) Legal-basis financial statements e) GAAP-basis financial statements g) Schedule of Expenditure of Federal Awards (SEFA)

Identify actual or potential problems and recommend corrective action
  • Recommend changes to and assist with the documentation and maintenance of business processes, standards and procedures.
  • Predict the effects of changes in operating programs or accounting operations
  • Document and maintain business processes, standards and procedures
  • Analyze accounting control procedures and recommend changes or modifications

Provide training, guidance and assistance to other employees and to provide work direction to other professional and/or technical staff as assigned
  • Provide guidance to the Accountant I and Accounting Technician II. Activities may include review/approval all financial transactions and compliance
  • Provide consultative services to campus administrators in resolving accounting problems
  • Train end users on use of Data Warehouse and distribution of policies or guidelines in relation to compliance and University financial business processes
  • Respond to a variety of inquiries from all organization levels and provide guidance and support as needed

Other Duties as Assigned
  • Perform special tasks as assigned; these tasks will be outlined when assigned but are likely to include process design, testing, development of reconciliations/schedule preparation and documentation
  • Provide initial troubleshooting of financial systems problems and participate in the design and installation of financial systems upgrades and required testing and verification of results
  • Attend trainings as required by assigned duties

Minimum Qualifications

Knowledge:

Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements.

Abilities:

In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.

Experience:

Equivalent to two years of progressively responsible professional accounting experience.

Education:

Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.

Preferred Skills and Knowledge
  • Bachelor's degree in Accounting
  • Experience with Oracle PeopleSoft Application
  • Advanced skill level experience in Excel
  • Higher level accounting experience
  • Experience in general ledger reconciliations (i.e. bank reconciliation, financial aid reconciliation)
  • Experience in providing direction/training
  • Strong customer service

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

Closing Date/Time: Open until filled

Job Address

Hayward, California 94542 United States View Map