COVID-19 Program Manager (506804)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Jan 01, 2022
Full Time Project Management

Job Description


Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of COVID-19 Program Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.


Commensurate with qualifications and experience.


Administrator I

Position Information

The California State University, Office of the Chancellor, is seeking a COVID-19 Program Manager to assume responsibility for managing the Chancellor's Office (CO) COVID-19 Testing Program, COVID-19 Exposure Investigation and Response Program, and COVID-19 safety and mitigation procedures. The incumbent will work collaboratively with CO Human Resources, Risk Management, and other internal and external constituents to ensure the safety and well-being of CO employees.



Under the general direction of the Assistant Director, Chancellor's Office Public Safety, the COVID-19 Program Manager will perform tasks and duties as follows:

The COVID-19 Program Manager is responsible for managing COVID-19 related programs, provides information and guidance regarding COVID-19 related programs, guidelines and protocols, and facilitates compliance with Cal OSHA, federal, state and local public health agencies related to COVID-19.

COVID-19 Testing Program

-Manages the CO COVID-19 Testing Program for CO employees while ensuring confidentiality of sensitive information.

-Administers COVID-19 testing, advises on the technical aspects of testing and answers questions about testing process.

-Works with vendors to troubleshoot challenges and identify solutions.

-Establishes vendor contracts, enters and maintains data in vendor systems as required, and ensures adequate inventory of tests are available.

-Updates COVID-19 testing program procedures and guidelines as needed to ensure compliance with local, state, federal, and CSU systemwide procedures and guidelines.

-Monitors compliance with COVID-19 testing requirements and follows up with individuals as needed.

COVID-19 Exposure Investigation and Response Program

-Manages and maintains the CO COVID-19 Exposure Investigation and Response Program supported by public health guidelines as well as local, state, federal, and CSU systemwide procedures and guidelines.

-Distributes, publicizes, and trains on health education and guidance to interrupt ongoing disease transmission.

-Facilitates compliance with local, state, federal, and systemwide procedures and guidelines regarding COVID-19 contact tracing.

-Manages and conducts contact tracing investigations, to ensure obtaining information regarding symptom history and onset, basic demographics, underlying health conditions, treatments received, recent activities, and potential exposure to other individuals in close contact to the employee.

-Maintains and administers the program information regarding self-isolation, quarantine, daily symptom monitoring, and access to testing; provides information to individuals about community and CSU resources and up-to-date public health information regarding disease control and prevention. Follows up with employees as needed and provides clearance date to employees when they are able to return to onsite work.

-Prepares and sends COVID-19 related email notifications to CO employees and vendors as required.

-Monitors COVID-19 records and ensures compliance with all university, local, state, and federal regulations. Maintains and updates data reports; identifies new and revised work procedures with potential for improving operating efficiency; collaborates in the collection, analysis, and evaluation of process and outcome measures related to case investigation and contact tracing activities and related program objectives.

The COVID-19 Program Manager also

-Monitors, orders, and maintains COVID-19 supplies, and manages supply inventory lists.

-Updates and maintains COVID-19 information, documents, programs, and FAQ website.

-Assists with enforcement of building COVID-19 safety protocols.

-Provides updates to CO HR, SW Risk Management, and other individuals on COVID-19 matters/data as requested.

-Actively participates in meetings and provides recommendations on health and safety protocols related to COVID-19.

-Performs other duties as assigned.


Bachelor's degree in Health Sciences, Public Health, Public Policy or related field or equivalent combination of education and experience required.

-Demonstrated ability to independently manage multiple programs/projects simultaneously, set priorities and meet deadlines in a fast paced environment with rapidly changing priorities.

-Excellent verbal and written communication skills, including active listening and emotional intelligence.

-Critical thinking and problem-solving skills, and the ability to use sound judgment when responding to issues and concerns.

-Strong customer service skills, organizational skills and attention to detail.

-Proficiency with computer applications to include MS Office 365 (i.e., Outlook, Word, PowerPoint, Excel).

-Ability to compile, analyze and present data for various audiences.

-Ability to use discretion, maintain confidentiality and ethical conduct.

Application Period

Priority consideration will be given to candidates who apply by November 22, 2021. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:


This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map