Administrative Support Coordinator I - English Dept. (504924)

  • CSU, Sacramento
  • Sacramento, California
  • Nov 28, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description


Administrative Support Coordinator I - English Dept.


Posting Details

Recruitment is open until filled. Priority application deadline is Monday, November 8, 2021, at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator I (ASC) provides general clerical and administrative support to the Department Chair, department committees, the AA/S, degree programs and the faculty. Primary responsibilities include support for Unit 11, Lecturer RTP, TESOL, Timekeeping, Departmental events and awards, and general office purchasing.

FLSA: Non-Exempt

CSU Classification Salary Range: $3,064.00 - $5,148.00 per month

Hiring Range: $3,064 - $3,400 per month

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: M-F 8 a.m. - 5 p.m.

Department Information

The English department of California State University, Sacramento, is a community of teachers, scholars, writers, and support staff whose primary mission is to promote learning in composition, creative writing, English education, linguistics, literature, and the teaching of English as a second language.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications
  1. Experience in the coordination of the clerical and administrative support functions for an academic, special program or administrative office.
  2. Ability to independently handle multiple work unit priorities and projects with frequent interruption.
  3. Experience using standard office support technology systems and software packages i.e. computer, Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, Risograph copier, Xerox machine, scanner, multi-line phone.
  4. Demonstrated ability to understand and operate in a wide variety of organization structures and committees.
  5. Demonstrated ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  6. Strong communication skills (verbal and written).
  7. Experience with preparing, cataloguing, and maintaining confidential files and documents.
  8. Ability to understand and apply detailed knowledge of applicable university infrastructure, policies, and procedures.
  9. Ability to perform standard business math, such as calculate ratios and percentages, and make simple projections.
  10. Ability to draft and compose correspondence and standard reports.

Preferred Qualifications
  1. Experience handling enrollments i.e. adds & drops.
  2. Experience with current Sacramento State computer resources and operating systems i.e. Windows, CMS (Peoplesoft), Concur, Cognos.
  3. Experience processing unit 11 paperwork.
  4. Experience processing travel claims.

Required Licenses/Certifications


Documents Needed to Apply

Resume & cover letter

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map