Director of Budget Management (Administrator II) - Academic Resources (506102)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Jan 01, 2022
Full Time Accounting and Finance Administration and Management

Job Description


Working Title

Director of Budget Management

Administrator Level

This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Vice Provost of Academic Resources.

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Academic Resources

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday; from 8:00am - 5:00pm

Anticipated Hiring Range

Salary is commensurate with experience.

Position Summary

This position is responsible for coordinating and managing all business-related operations for Academic Affairs, including developing, implementing, and monitoring best practices for the Division. Furthermore, the incumbent will provide oversight in preparing and submitting the Academic Affairs budget to the university. In addition, the position is responsible for coordinating the monitoring and

reconciliation of all AA budget allocations to units. This includes periodic analysis of budget performance, through the employment of the ePBCS budget planning system.

Another important function of this position is the responsibility for support of faculty recruitment and the relocation of new faculty members. This entails coordination with academic departments in the recruitment process and position funding, working with faculty members and moving companies and the funding of transactions necessary to complete the payment for such moving expenses.

The incumbent must possess a thorough knowledge of campus financial transactions and analysis along with the ability to manage and comprehend complex, large-scale budget activities and planning.

The incumbent must demonstrate leadership in budget activities, and have the skills and abilities to work independently and proactively to clarify issues, solve problems, establish relationships, train and mentor staff and perform as a team member in a positive effort to advance the work of Academic Affairs and provide support to the Vice Provost and Provost. This position will report directly to the Vice

Provost. Performs regular data analysis reports and provides recommendations to the Vice Provost for potential enhancements to business practices on an ongoing basis.

Position Information
  • Under the direction of the Vice Provost for Academic Resources and Planning, the Director of Academic Budget Management is responsible for implementing fiscal policy, developing allocations in accordance with established policies, and managing budget procedures and expenditure profiles of the colleges and academic support units.
  • The incumbent analyzes comparative allocation and expenditure patterns within the Division of Academic Affairs and develops allocation proposals and strategies for the instructional budget;
  • Works closely with the Vice Provost in defending the annual budget for the Division and prepares a variety of special analyses in support of the Provost and Vice President for Academic Affairs;
  • Communicates budget information to deans, associate vice presidents, and directors; and resolves budget problems with units;
  • Provides guidance to unit business officers, with regards to academic resources and other financial managers to ensure consistency within and across the division;
  • Serves as the representative of Academic Affairs to various campus budget committees and working groups;
  • Represents the Vice Provost when called upon, for meeting assignments and leadership responsibilities;
  • Provides leadership and project management support when centrally-directed implementation of administrative procedures is required;
  • Assumes major responsibility for ensuring year-end solvency and the appropriate commitment of funds;
  • Monitors expenditures, makes projections and initiates action in concert with managers to correct budget problems;
  • Serves as the budget planner and advisor for the central offices within the division;
  • Supervises up to three analysts with budget and finance responsibilities; and performs other duties as assigned;
  • Works with campus hiring committee chairs and academic departments to establish and maintain procedures related to faculty recruitment travel and accommodations;
  • Works with new faculty members to procure movers and offer guidance with household relocation to the Bay Area.

Minimum Qualifications
  • Bachelor's degree from a regionally accredited four year university/college, and a combination of professional work experience in an academic environment.
  • A comprehensive understanding and knowledge of the principles of management and budgeting as applied within an organization of higher education.
  • Experience in establishing and maintaining cooperative working relationships.
  • Thorough knowledge of research techniques, including the planning of studies and investigations.
  • Ability to develop techniques for handling a large variety of detailed data and the ability to analyze these data.
  • Ability to work effectively with a wide range of personnel
  • Ability to communicate well in written and verbal forms including the ability to conduct group
  • meetings/workshops.
  • Ability to negotiate with vendors in order to assist new faculty with relocation issues
  • High degree of MS Excel experience
  • Knowledge of and ability to understand PeopleSoft products for the Human Resources Management System (HRMS) and Common Financial System (CFS), including the CFS Data Warehouse.
  • Must possess a thorough knowledge of CSU and SFSU policies and procedures and the ability to maintain compliance with same
  • Must possess a willingness and ability to comply with all CSU policies and procedures
  • Working knowledge of the CSU system and its role in the California higher education system.

Preferred Qualifications
  • Bachelor's degree with a major in accounting, economics or finance. Graduate level degree in business administration or a related field is highly desired.
  • Experience working the CSU financial data warehouse system, and other budget reporting tools (such as the ePBCS system), is highly desired.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Additional Information


The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Closing Date/Time: October 18, 2022

Job Address

San Francisco, California 94132 United States View Map