Administrative Support Coordinator II - Computer Science (505303)

  • CSU, Sacramento
  • Sacramento, California
  • Nov 13, 2021
Full Time Administration and Management Clerical and Administrative Support Information Technology and Communication Services

Job Description


Working Title - ASC II - Computer Science Dept.

Classification Title - Administrative Support Coordinator II

Posting Details

Priority Application Deadline (Posting will remain open until filled): Wednesday, October 27, 2021

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Assists the Department Chair in handling the budget so that expenditures do not exceed the funds available. Uses the computer to create class schedules, ensuring that adequate course sections are offered at appropriate times and in appropriate locations. Helps students to register for these courses or redirects students to student advising services. Processes curricular changes and makes sure that students are aware of the changes. Performs Human Resources and Payroll duties to ensure that instructional faculty, teaching assistants, and graders are paid appropriately. Provides general administrative support and coordinates department office operations.

FLSA: Non-exempt

CSU Classification Salary Range: $3,352 - $5,639 per month

Hiring Range: $3,352.00 - $5,639.00 per month

Salary Grade/Range: 2

Recruitment Type: Regular (probationary)

Time Base : Full-Time

Pay Plan: 12 months

Work Hours: 8:00am - 5:00pm

Department Information

The College of Engineering and Computer Science (ECS) is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. The Computer Science Department (CSC) is part of the College of Engineering and Computer Science. The BS program in Computer Science is ABET/CAC accredited. The department also offers an MS program in Computer Science and an MS program in Software Engineering. The Computer Science Department and the Electrical & Electronic Engineering Department (EEE) co-sponsor BS and MS degrees in Computer Engineering.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications
1. Ability to operate a personal computer, scanner, printer, photocopier, and a multi-line telephone.
2. Familiarity with word processing, spreadsheets, email, and web applications.
3. Ability to perform business math, analyze budgetary data, and make accurate cost projections.
4. Ability to interact positively with students, faculty, and other staff members of the organization to accomplish department goals.
5. Ability to handle interpersonal interactions at all levels, including highly sensitive situations, in a culturally diverse environment.
6. Ability to work independently under general direction.
Conditions of Employment
- Ability to pass a background check.

Preferred Qualifications
7. Experience with the following software: Microsoft Word, Excel, Outlook, as well as campus platforms, available through MySacState for example, including CMS, Cognos (SacVault), OnBase, the University Foundation online financial reporting system, ASTRA online class scheduling, and WCM webpage maintenance.
8. Mastery of English grammar, punctuation, and spelling.
9. Experience to include entering and modifying complicated class schedules with CMS and ASTRA software, processing registration requests for students, and student contact in general.

Required Licenses/Certifications


Documents Needed to Apply

Resume and cover letter

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Eligibility Verification
Selected c andidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( i.e . H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map