Administrative Support Coordinator I (505927)

  • San Diego State University
  • San Diego, California
  • Nov 13, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description

Description:

Position Summary

SDSU established a department of Women's Studies in 1970, making it the oldest program in the United States. The department has developed a national and international reputation for excellence in its curriculum and faculty. Women's Studies is a rigorous interdisciplinary, cross- cultural, and transnational discipline rooted in feminist theory and shaped by the social sciences, humanities and natural sciences, as well as movements for social justice. Feminist scholarship and teaching provide students with effective tools to dialogue across difference, restructure knowledge, and participate in the process of social change. The program cultivates skills in writing, research and presentation, and provides opportunities to engage in feminist activism locally, nationally, and internationally through travel/study, community-based service learning, and internships in various organizations. The Department is also the institutional home for the LGBTQ+ Studies program.

The Administrative Support Coordinator I has direct office coordination responsibilities and provides administrative support for the faculty. The Administrative Coordinator's work is supervised by the Department Chair and is carried out within the policies set by the university, the department, and the chair. Responsibilities include planning and managing budgetary and fiscal matters, assisting with the faculty RTP process, course scheduling, processing paperwork for faculty appointments, interpreting academic and administrative regulations and policies, gathering data, preparing reports, assisting committees, hiring and supervising student employees, and managing academic and non-academic personnel matters.

For more information regarding the Department of Women's Studies, click here.

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications
  • Experience working in a university setting.
  • Experience with Oracle, PeopleSoft, Banner, SIMS-R, and other programs necessary for the function of the position.
  • Experience with communications, public relations and social media.

Specialized Skills
  • Proficient in Microsoft Word and Excel.
  • Strong budgetary skills required.
  • Ability to work with basic graphics programs for creative communications materials (e.g. Adobe, Microsoft Publisher, or other).

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,064 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

The CSU Classification Salary Range: $3,064 - $5,148 per month.

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 27, 2021. To receive full consideration, apply by October 26, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu or 619-594-1139.

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map