Executive Assistant (AA/S Exempt I) (505280)

  • CSU, Sacramento
  • Sacramento, California
  • Oct 31, 2021
Full Time Administration and Management

Job Description


Executive Assistant (AA/S Exempt I)

Administrative Analyst/Specialist - Exempt I

Posting Details

Priority Application Deadline (Posting will remain open until filled):Wednesday, October 20, 2021 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

This position provides administrative support to the Associate Vice President of Public Affairs and Advocacy, the
Office of Public Affairs and Advocacy, and the University's anchor university efforts. In general, this position requires
a high degree of professionalism and strong organizational and communication skills. The position requires extensive
contact with the general public, and interactions with both the internal campus community and external groups and
organizations. This position also requires a high level of maturity and judgement to handle confidential information
and documents. This includes the preparation, compilation, analysis, and submission of required division and anchor
university budget documents and projections. In addition, the position requires confidential human resources
management for the department. The position also requires familiarities with government relations and community
engagement, including protocols for dealing with elected officials, government agencies, and community
organizations. This position will require some evening and weekend hours as needed.

FLSA: Exempt

CSU Classification Salary Range: $3897 - $7051 per month

Hiring Range: $3,897 - $5,000 per month

Recruitment Type: Temporary. Position is temporary and renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor.

Time Base: Full-Time

Pay Plan: 12 month

Work Hours: M-F 8-5; other hours as required

Department Information

Welcome to the Office of Public Affairs and Advocacy. The mission of the office is to promote Sacramento State and cultivate public support for it and its students. The office serves as the official voice of the University in engaging with community and government agencies at the local, state, and federal level. The Advocacy team actively shares examples of academic excellence and student success, as well as university priorities in effort to secure resources and support.

For more information regarding the Office of Public Affairs and Advocacy, please visit: https://www.csus.edu/public-affairs-advocacy/about-paa.html

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field
with a foundational knowledge of public administration principles, practices, and methods. This foundation would
normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience
involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies,
procedures, practices, or programs.

Required Qualifications

1. Experience providing administrative support and clerical support at an executive level.
2. Use discretion and maintain confidentiality.
3. Excellent organizational and planning skills.
4. Excellent written and oral communication skills.
5. Excellent proofreading skills.
6. Ability to adapt to change and learn new applications.
7. Experience and proficiency with all standard office software (Work, Excel, PowerPoint, Outlook).
8. Ability to work independently as well as with a team.
9. Ability to accurately schedule meetings for Associate Vice President and campus community members.
10. Ability to plan and execute major events.
11. Ability to produce clear and concise documents and reports.
12. Ability to provide basic training and direction to others.
13. Superior discretion, judgement, tact, diplomatic, creativity, and initiative.
14. Strong interpersonal skills.
15. Scrupulous attention to details.
16. Experience working with budgets, including forecasting and reconciliation.
17. Ability to work across units to facilitate budgets and financial transactions.
18. Ability to process travel claims for prompt reimbursement.
19. Experience with the execution of and compliance with human resources policies (i.e. job recruitments and
20. Ability to produce reports utilizing charts, graphs, and tables for both confidential and public use.
21. Knowledge and understandings of the working of local, state, and federal government and polices, including
protocols related to government relations.
22. Knowledge and understanding of effective community engagement strategies.

Preferred Qualifications

23. Experience with campus data warehouses (Financial Data Warehouse, CFS Finance Access, OnBase,
PeopleAdmin, CMS HR/SA).
24. Knowledge of and experience with University policies and procedures.
25. Critical thinking skills to make recommendations in office/ campus operational policies and procedures.
26. Knowledge and understanding of the CSU Chancellor's Office, including but not limited to, the CSU Office
of Advocacy and State Relations, in Sacramento.
27. Analytical skills to participate in short-term and long-term strategic planning for the Office of Public Affairs
and Advocacy, including assessment of communication and infrastructure needs of the office.
28. Understanding of the anchor university mission and community engagement efforts.

Required Licenses/Certifications


Documents Needed to Apply

Resume, cover letter

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Eligibility Verification
Selected c andidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( i.e . H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map