Contract Manager (505450)

  • Cal State University (CSU) San Jose
  • San Jose, California
  • Nov 28, 2021
Full Time Administration and Management Purchasing and Warehouse

Job Description


Job Summary

Under the general direction of the Senior Director of Business Services, the Contract Manager will assist, manage, and lead cross-functional projects for Strategic Sourcing initiatives in multiple product and service categories in the Procurement Unit. The Contract Manager will lead the Contracts team through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts including Public Works projects and direct day-to-day oversight of the Contracts staff. The Contracts Manager will also perform contract and supplier relationship management activities, analyze spend data and utilization of contracts to make recommendations for changes to contracts based on the analysis.

Key Responsibilities
  • Initiate, evaluate and execute a broad range of complex University contracts and strategic sourcing initiatives, as required by the University, and in accordance with applicable CA state and CSU policy
  • Lead Strategic Sourcing teams, as required, through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts
  • Apply negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet both SJSU and CSU's strategic procurement objectives
  • Analyze and make decisions to ensure contract terms and conditions have favorable pricing, and terms
  • Analyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for client groups
  • Utilize CSU procurement suite of tools to perform spend analytics, conduct on-line bidding events and manage resultant awards
  • Actively participate in system-wide strategic sourcing and procurement related initiatives
  • Communicate and advise vendors/suppliers on doing business with SJSU and the CSU
  • Provide management and training of a variety of contracts and procurement processes to the Contracts staff
  • Manage customer inquiries and requests, assign work and ensure timely completion of work
  • As required, draft policies, create training materials and schedules
  • Supervise, as required, Contracts staff in the completion preparation, research, negotiation, review, organization and final execution for complex commodities, service contracts, construction contracts, affiliation agreements, service learning, lease agreements, revenue generating agreements and other miscellaneous contracts required by the University
  • Actively solicit and act upon feedback from our campus stakeholders and auxiliaries related to Contracts

Knowledge, Skills & Abilities
  • Thorough knowledge of CSU policies and procedures related to procurement and contracts, general Provisions, Public Contract Code, and Public Works policy
  • Knowledge of the RFI/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources, and managing the resulting contracts
  • Project management competence, time management skills, and ability to deliver exceptional customer service
  • Ability to work well with multiple competing priorities, manage projects and meet deadlines
  • Interpersonal, management, written and oral communication skills
  • Ability to analyze situations accurately and adopt an effective course of action
  • Extensive skills in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations
  • Knowledge of other purchasing systems such as spend analytics, e-sourcing (eRFx), reverse auctions, and contract management
  • Knowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chain
  • Knowledge of administering a portfolio of contracts for products and services and conducting related supplier/customer management activities
  • Ability to effectively supervise staff remotely

Required Qualifications
  • Bachelor's Degree or equivalent work experience in Business, or related discipline in relation to the scope of employment, or equivalent combination of education and related work experience
  • Four years of progressively responsible relevant experience, including at least one year of supervisory experience

Preferred Qualifications
  • Certified Professional Contract Manager (CPCM) or a Master's degree in Business or related discipline.
  • Experience working within a California State University system or large California public institution
  • Leadership skills in a complex, unionized work environment
  • Experience in the administration of a wide range of programs within a procurement environment such as Small Business/Disabled Veteran Business Enterprise, ATI knowledge, and Oracle Financial software


Classification: Administrator I
Hiring Range: Commensurate with experience

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest
  • References

All applicants must apply within the specified application period: October 6, 2021 through October 24, 2021. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Closing Date/Time: Open until filled

Job Address

San Jose, California United States View Map