Articulation Analyst (Administrative Analyst/Specialist, Non-Exempt) - Dean's Office, DUEAP (505640)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Nov 28, 2021
Full Time Administrative Analysis and Research Clerical and Administrative Support Education and Training

Job Description

Description:

Working Title

Articulation Analyst

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Dean's Office, DUEAP (Division of Undergraduate Education and Academic Planning)

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday; from 8:00am to 5:00pm

Anticipated Hiring Range

$5,000 monthly ($60,000 annually)

Salary is commensurate with experience.

Position Summary

Reporting to and receiving direction from the University Articulation Officer and the Dean of Undergraduate Education and Academic Planning, the Articulation Analyst will manage course articulation data stored and displayed on both the ASSIST (https://assist.org) and Transfer Evaluation System (TES) platforms. This includes (1) facilitating the faculty articulation review process using the TES platform; (2) identifying target transfer curriculum from a variety of sources; (3) entering/publishing/maintaining articulation data in ASSIST and TES; (4) delivering new/revised articulation data to Enrollment Management for input into Campus Solutions.

The Articulation Analyst also assists with implementing policies involving articulation set forth by the CSU Chancellor's Office and the California State Legislature, including CSU General Education, Transfer Model Curriculum (TMC) and Associate Degrees for Transfer (ADTs), C-ID (statewide, intersegmental Course Identification Numbering system), the CSU Fully Online Courses Program, and Credit for Prior Learning initiatives such as articulation for external examinations (AP, CLEP, IB, DLPT).

In addition, the Articulation Analyst supports communications with both campus and non-campus correspondents, including inquiries and requests from SF State faculty, staff advisors, and Enrollment Management staff; representatives from other institutions; and current and prospective students.

Position Information
  • ASSIST database functions:
    • Develop expert-level understanding of the ASSIST database functionality.
    • Enter and maintain approved course and requirement articulation data.
    • Each year, align display of By-Major Articulation with current SF State undergraduate major requirements
    • Each year, review curriculum reports from California Community Colleges and CSU campuses for changes affecting articulation
  • Transfer Evaluation System (TES) functions, including
    • Develop expert-level understanding of the TES platform functionality.
    • Enter and maintain course and requirement articulation displayed in TES (institutions other than CCCs), including regular maintenance reviews.
    • Update articulation and course designations each semester to comply with CSU Fully Online Courses program expectations.
    • Manage TES workflow for articulation reviews, train new faculty reviewers, and manage account access for other campus users.
    • Collaborate with Enrollment Management on expanding the display of non-major articulation for institutions other than CCCs.
  • Research and analyze potential articulation from a variety of sources, including C-ID (https://c-id.net), student-initiated articulation requests, institution-initiated articulation requests, SF State faculty-initiated curriculum initiatives requiring development of new articulation or revisions to existing articulation.
  • Assist with regular communications, including email inquiries, course equivalency submissions to the Articulation website, and staff interactions necessary for resolving articulation issues impacting student reports.
  • As needed, support articulation-related initiatives such as CSU Fully Online Courses, Credit for Prior Learning that may call for planning and implementation of specialized or targeted articulation efforts.
  • Attend regional and state articulation-related meetings, workshops, conferences, and professional development activities.

Other duties as assigned

Minimum Qualifications

A bachelor's degree or equivalent and at least two years of progressively responsible professional experience in postsecondary education involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.

General Knowledge of:
  • Principles, practices and trends in postsecondary education, particularly in relation to student retention and success.
  • Principles, practices and procedures related to curriculum development and impact on transfer students and advising.
  • Policies and procedures pertinent to SF State and/or the CSU (e.g., SF State Academic Senate policy; campus and CSU policies pertaining to transfer of credit, such as those outlined in Title 5, CSU Executive Orders and Coded Memos); the Articulation Analyst has the ability to efficiently access, research and interpret such policies in order to inform and advise stakeholders who request information regarding transfer credit and articulation practices.
  • ASSIST.org - its purpose, functionality, and scope of use within California public higher education.
  • Statewide articulation structure and application to SF State procedures (eg. C-ID).
  • Credit for Prior Learning initiatives.

Ability to:
  • Analyze complex situations accurately and devise effective and appropriate strategies for achieving solutions.
  • Interpret and evaluate descriptions and explanations of problems brought forward by campus stakeholders: analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action. For example, how articulation agreements interact with transfer credit rules.
  • Interpret and apply a variety of state, federal, CSU and SF State policies and procedures. For example, Title 5 regulations that pertain to transfer within the CSU and from California Community Colleges.
  • Understand and distinguish between general education and academic major requirements for the purpose of managing articulation agreements.
  • Communicate effectively with campus and other stakeholders about SF State's unique policies and requirements, and advocate on behalf of transfer students for the campus's adherence to principles and policies regarding transfer credit and articulation.
  • Prioritize accuracy in a detail-oriented environment.
  • Handle multiple work priorities; independently or collaboratively organize and plan work and projects.
  • Carry out a variety of complex assignments without detailed instructions.
  • Establish and sustain collaborative working relationships with individuals from diverse backgrounds.

Technical Skills:
  • Well-versed in electronic data management and can adapt to a variety of functions and needs, such as the articulation review workflow, and unique database environments such as ASSIST, TES, and KNACK (internal database).
  • Ability to maximize synchronization of articulation data between ASSIST/TES and Campus Solutions.
  • Extensive experience using Office and Adobe tools, particularly Excel, Outlook, Teams and Acrobat.
  • Experience with data entry using software other than spreadsheet programs.

Communication Skills:
  • Demonstrate customer service-oriented interpersonal communication skills.
  • Compose clear, grammatically correct emails using a professional, service-oriented tone.
  • Participate in regular team meetings in a collaborative and supportive manner.
  • Determine appropriate courses of action and proper techniques when engaged with individuals in situations or interactions of a contentious or sensitive nature.


Preferred Qualifications
  • Master's degree preferred
  • Experience working with transfer, articulation or curricular issues at the postsecondary level.
  • Experience working with student information systems such as PeopleSoft, uAchieve/DARS, Banner, etc.
  • Back-end user experience with functions of specific transfer credit databases such as ASSIST (public) or CollegeSource's Transfer Evaluation System (TES).
  • Experience with website content management.


Environmental/Physical/Special
  • The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as condition of employment.
  • SF State is a member of the California Intersegmental Articulation Council (CIAC). Position requires attending regional and state CIAC meetings and workshops, CSU Chancellor's Office meetings, ASSIST meetings, and professional development events, either remotely or in person.
  • Ability to work at a computer for extended periods of time


Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.


Closing Date/Time: October 4, 2022

Job Address

San Francisco, California 94132 United States View Map