Office Assistant II- Spanish Bilingual (MSS)

  • County Of Colusa
  • Colusa, California
  • Nov 28, 2021
Full Time Clerical and Administrative Support
  • Salary: $2,322 - $3,628 USD
  • Apply By: Oct 12, 2021

Summary

To perform a wide variety of responsible clerical work in support of the assigned department; to provide word processing and data entry support, and to provide information and assistance to the public regarding departmental policies and procedures.

Job Description

Office Assistant I
Knowledge of:

  • English usage, spelling, grammar, and punctuation.
  • Basic office procedures, methods, and computer equipment.
  • Basic principles and procedures of record keeping.


Ability to:

  • Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
  • Perform routine clerical work including maintenance of appropriate records and compiling information for reports.
  • Type or word process at a speed necessary for successful job performance.
  • Operate a variety of office machines.
  • Understand and carry out oral and written directions.
  • Perform routine mathematical calculations.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.


Office Assistant II
In addition to the qualifications of Office Assistant I:

Knowledge of:

  • Modern office procedures, methods, and computer equipment.
  • Fundamental principles and procedures of record keeping.


Ability to:

  • Perform general clerical work including maintenance of appropriate records and compiling information for reports.
  • Perform independent organization of assignments.
  • Operate a variety of office machines including a word processor.

Job Requirements

One (1) year of full-time experience performing clerical duties in an office environment.


While the above requirements outline the minimum qualifications, applicants may be further evaluated for qualifications beyond those listed. Those applicants that are determined to be most highly qualified will be invited to participate in the next step of the selection process.  

Supplemental Information

The salary range for this position is $2,322 - $3,628 per month plus benefits
Candidates may only be placed at hiring within Steps 2-6, $2,322 - $2,829, and after a satisfactory performance during a 12-month probationary period, advance to the next step.

Special Instructions

This position requires the ability to speak, read and write Spanish in addition to English. Candidates who have not passed the exam previously must take and pass the Merit System Services Spanish proficiency examination.  

Some positions in this classification may require possession of a valid California driver’s license.
 
In addition to the stated salary, this position receives a generous benefits package. Some of these benefits include a PERS retirement formula of 2% @ 62.   
 
This position is full-time at 37.5 hours per week.   
 
Government agencies accessing US government information, which includes federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent with the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification, and local law enforcement checks. State agencies must conduct an investigation during the time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information. 

  

VETERANS PREFERENCE 
If you would like to request Veteran’s preference points as part of the application packet, please attach a copy of your DD-214 to your application. 
 
EXAMINATION INFORMATION   
If supplemental questions are included as a part of this job bulletin, applicants may be rated based upon their responses to the supplemental questions. If rated, only those that are determined to be highly qualified will be invited to participate in the next step of the selection process.  

 

FOREIGN DEGREE EQUIVALENCY 

Applicants who completed their education outside of the United States must submit verification of degree and/or course equivalency by the application deadline. Organizations that provide foreign education credential evaluation services can be found at www.naces.orgMSS will accept verification of degree and/or course equivalency from any of the listed member agencies.  
 
SPECIAL TESTING ARRANGEMENTS   
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact the Merit Systems Services Program mssprogram@calhr.ca.gov or 916-323-2360 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.   

Nothing in this recruitment bulletin constitutes an expressed or implied contract. MSS reserves the right to make necessary modifications to the examination plan and/or schedule in accordance with Local Agency Personnel Standards. 

  
ABOUT COLUSA COUNTY   
Colusa County is centrally located approximately an hour north of Sacramento, 2 hours from San Francisco, 2.5 hours from Lake Tahoe, and 3 hours from the Mendocino coastline. Colusa County’s economy is based on agricultural-related businesses with a variety of crops. With the County’s various waterways, there is an abundance of wildlife including blue herons, hawks, swans, raccoons, and deer. The County also offers tree-shaded parks, community swimming pools, tennis courts, softball and soccer fields for family enjoyment, and outdoor recreation centers on the Sacramento River for camping, picnicking, boating, swimming, and fishing. 

Additional Information

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIESImportant responsibilities and duties may include, but are not limited to, the following:

Act as a receptionist; answer the telephone and wait on the general public, providing information on departmental and County policies and procedures as required.

Provide information and forms to the public as needed; apply departmental policies and procedures in determining completeness of applications, forms, records, and reports.

Type, word process and proofread a variety of documents including general correspondence, meeting minutes, agendas, reports, memoranda, and statistical charts from rough draft, recordings, or verbal instruction.

Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying the accuracy of information, researching discrepancies, and recording information.

Operate a variety of office equipment including copiers, postage meters, facsimiled machines, and computers; input and retrieve data and text; organize and maintain disk storage and filing.

Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.

Contact the public and outside agencies in acquiring and providing information and making referrals.

Order, receive and organize office materials and supplies.

Receive, sort and distribute incoming and outgoing correspondence.

Perform related duties and responsibilities as required.

Job Address

Colusa, California 95932 United States View Map