Senior Project Manager, Core Capacity

  • BART
  • Oakland, California
  • Jan 01, 2022
Full Time Project Management

Job Description


Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Conditions of Employment

All new or rehired San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov .

Department

Core Capacity

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2021 current employee cost $153.85 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

$129,038 Minimum to $195,493 Maximum (Non-Represented Pay band 10)

Posted Date

June 24, 2021

Closing Date

Open Until Filled
Repost: This position is being reposted to extending the posting date. Applicants who have already applied need not reapply. All applications will be reviewed for consideration.

Reports To

Group Manager, Capital Projects

Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

The incumbent will report to the Group Manager, Core Capacity Program at BART's headquarters in Oakland. BART's Core Capacity Program is both locally funded and federally funded with FTA CIG (Federal Transit Agency Capitol Investment Grant) funds, total investment of ~$3.5B with a substantial completion date in 2030. The Core Capacity Program consist of four sub project elements; 1) full system design and deployment of new Train Control system - CBTC (Communication Based Train Control) with a Design Build Contractor; 2) New construction of HMCII (Hayward Maintenance Complex phase 2- New vehicle Storage Yard), 3) New Revenue Vehicle Procurement and 4) Construction of new Traction Power Substations (TPSS). The Senior Project Manager will serve as the deputy to Group Manager in all aspects of Program Management with a focus also as the Program Management Office (PMO) Manager, focused on Project Controls, Program Processes and Procedures. All Project Control staff (mix of consultant and BART staff) will be reporting to position (Staff includes Lead Scheduler, Project Controls lead, Earned Value Manager, Cost Engineer, Reporting lead, Finance Analyst etc.). Senior Project Manager as PMO Manager will lead efforts to ensure compliance to Program processes and procedures with each of the four Project Elements. As a deputy to Group Manager, the Senior Project Manager will also be responsible for leading the strategy and discussion with other BART departments like the Funding and Grants group to align Program Objectives and needs to the Funding strategy/plan. Senior Project Manager will be point of contact for all reporting requirements both internally to other BART departments, BART executives and externally to agencies like the FTA and their Program Management Oversight Consultant (PMOC). Incumbent will assist Group Manager with all communications to PMOC and FTA and in some cases lead the discussion/effort around Project Controls. Ideal candidate will have experience beyond the minimum qualifications at Program Management level on Mega Projects with responsibilities of Scope/Schedule/Budget/Quality/Environmental compliance and Safety, also experience with FTA Compliance or similar agency requirements.
Senior Project Manager will include participating and managing the efforts of tracking and reporting of:
  • Costs
  • Earned Value
  • Change Control Management
  • Risk Management
  • Integrated Program Schedule
  • Supporting the Group Manager with reviews of issues and making recommendations for resolutions on the Program level.
  • Work scope and Work plan for consultant staff
  • Analysis and evaluation for the selection of staff
  • Analysis and evaluation for the selection of a DSDC and CM consultant services.
  • Overseeing the updates of all Program and Project level PMPs
  • Overseeing the updates of Program Process and Procedures (i.e. Change Control)
  • Overseeing the implementation of Portfolio and Program Management tool
  • Overseeing the capital funding process and fully funding the Project
  • Overseeing the quality control / quality assurance of reporting
  • Reporting to key stakeholder groups including the BART Board, Bart Executive leadership, Funding Partners and other public officials
  • Maintaining an excellent working relationship with the Project Elements in a matrixed organization and ensure their compliance to Program level requirements.
  • Assure FTA requirements are known, understood and met.
Ideal candidates should demonstrate the ability to work with a wide range of stakeholder departments within BART and a general knowledge of:
  • Organization and leadership of a large infrastructure Program as a Project Manager and or Project Controls Manager.
  • Presentation and communication skill with the ability to lead various groups to agree and move ahead with solutions most beneficial to BART.
  • Detail understanding of the best practices on the Project Controls side for Projects.
  • The challenges of working in a matrix organization and executing a large-scale Program.
  • The Core Capacity Program, the dependencies of the projects within it, and the Federal Full Funding Grant Agreement (FFGA) compliance (FTA compliance).
  • The BART organization or similar mass rapid transit agency and the needs of operating departments including Maintenance & Engineering, Rolling Stock & Shops and Transportation Operations.
  • Assumes overall leadership responsibility for the development and execution of the District's capitally funded engineering design and construction projects or programs from conceptual design through completion
  • Develops, manages and implements goals, objectives, policies and priorities for the assigned programs; recommends and administers policies and procedures.
  • Manages and oversees the designs, plans, specifications and cost estimates and ensures specifications and contract requirements comply with District standards and policies.
  • Manages complex projects and evaluates functional and technical requirements including vendor and manufacturer design and specifications on project equipment and materials, procurement and testing activities, and equipment installation.
  • Manages and oversees all aspects of the planning, development, and implementation of assigned projects with other divisions, departments and outside agencies; negotiates and resolves project issues contractor and consultant contracts; reviews scope of work, request for proposal, proposals and recommends selection; oversees contract negotiation and preparation; manages work activities to ensure compliance with contractual obligations.
  • Manages cost estimates, project schedules and budgets and oversees, negotiates and executes contract changes including authorization of contract payments upon project completion.
  • Monitors and evaluates impacts upon District operations; develops, recommends and implements practices and procedural processes for improving efficiency.
  • Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
  • Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to various business practices, policies and procedures as appropriate.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of advanced business processes.

Essential Job Functions

Assumes overall leadership responsibility for the development and execution of the District's capitally funded engineering design and construction projects or programs from conceptual design through completion including rail car procurement and rehabilitation, stations construction and rehabilitation, automated fare collection, and transit systems and structures design. Develops, manages and implements goals, objectives, policies and priorities for the assigned programs; recommends and administers policies and procedures. Manages and oversees the designs, plans, specifications and cost estimates and ensures specifications and contract requirements comply with District standards and policies. Manages complex projects and evaluates functional and technical requirements including vendor and manufacturer design and specifications on project equipment and materials, procurement and testing activities, and equipment installation. Manages and oversees all aspects of the planning, development, and implementation of assigned projects with other divisions, departments and outside agencies; negotiates and resolves project issues contractor and consultant contracts; reviews scope of work, request for proposal, proposals and recommends selection; oversees contract negotiation and preparation; manages work activities to ensure compliance with contractual obligations. Manages cost estimates, project schedules and budgets and oversees, negotiates and executes contract changes including authorization of contract payments upon project completion. Monitors and evaluates impacts upon District operations; develops, recommends and implements practices and procedural processes for improving efficiency. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to various business practices, policies and procedures as appropriate. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of advanced business processes. Knowledge of:
  • Operational characteristics, services and activities of advanced business processes.
  • Principles and practices of advanced business processes.
  • Principles and business practices of the District.
  • Principles and administrative practices of the District.
  • Principles and practices of program development and administration.
  • Principles and practices of budget preparation and administration.
  • Principles of supervision, training and performance evaluation.
  • Principles of project management.
  • Related Federal, State and local laws, codes and regulations.
Skill/Ability in:
  • Overseeing and participating in the management of a comprehensive Program to institute advanced business processes.
  • Selecting, supervising, training and evaluating staff and consultants.
  • Developing and administering division goals, objectives and procedures.
  • Preparing and administering large program budgets.
  • Interpreting complex administrative and system issues.
  • Preparing clear and concise administrative and financial reports.
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
  • Researching, analyzing and evaluating new service delivery methods and techniques.
  • Leading, managing and performing complex negotiations with departments, and unions concerning business practices and procedures.
  • Preparing clear, concise, and complete financial and management reports.
  • Interpreting and applying Federal, State and local policies, laws and regulations.
  • Communicating clearly and concisely, both orally and in writing.
  • Scheduling best practices and use of scheduling tools
  • Establishing and maintaining effective working relationships with those contacted in the course of work.

Minimum Qualifications

Education:
Possession of a bachelor's degree in engineering, construction management, business administration or a closely related field from an accredited college or university.
Experience:
The equivalent of five (5) years of (full-time equivalent) verifiable professional project management experience with full responsibility for managing large and complex projects through all phases, including strategic planning and at least two (2) years of administrative and supervisory responsibility.
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. A college degree is preferred.
Other Requirements:
Must possess sufficient physical mobility to inspect construction in progress or review other projects. Must be willing to occasionally work off hour shifts, weekends, and holidays. Certification as a Project Management Professional (PMP) is preferred.

Selection Process

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

Application Process

External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112 .

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.
Note that any job announcement may be canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.



Essential Job Functions

The incumbent will report to the Group Manager, Core Capacity Program at BART's headquarters in Oakland. BART's Core Capacity Program is both locally funded and federally funded with FTA CIG (Federal Transit Agency Capitol Investment Grant) funds, total investment of ~$3.5B with a substantial completion date in 2030. The Core Capacity Program consist of four sub project elements; 1) full system design and deployment of new Train Control system - CBTC (Communication Based Train Control) with a Design Build Contractor; 2) New construction of HMCII (Hayward Maintenance Complex phase 2- New vehicle Storage Yard), 3) New Revenue Vehicle Procurement and 4) Construction of new Traction Power Substations (TPSS). The Senior Project Manager will serve as the deputy to Group Manager in all aspects of Program Management with a focus also as the Program Management Office (PMO) Manager, focused on Project Controls, Program Processes and Procedures. All Project Control staff (mix of consultant and BART staff) will be reporting to position (Staff includes Lead Scheduler, Project Controls lead, Earned Value Manager, Cost Engineer, Reporting lead, Finance Analyst etc.). Senior Project Manager as PMO Manager will lead efforts to ensure compliance to Program processes and procedures with each of the four Project Elements. As a deputy to Group Manager, the Senior Project Manager will also be responsible for leading the strategy and discussion with other BART departments like the Funding and Grants group to align Program Objectives and needs to the Funding strategy/plan. Senior Project Manager will be point of contact for all reporting requirements both internally to other BART departments, BART executives and externally to agencies like the FTA and their Program Management Oversight Consultant (PMOC). Incumbent will assist Group Manager with all communications to PMOC and FTA and in some cases lead the discussion/effort around Project Controls. Ideal candidate will have experience beyond the minimum qualifications at Program Management level on Mega Projects with responsibilities of Scope/Schedule/Budget/Quality/Environmental compliance and Safety, also experience with FTA Compliance or similar agency requirements.
Senior Project Manager will include participating and managing the efforts of tracking and reporting of:
  • Costs
  • Earned Value
  • Change Control Management
  • Risk Management
  • Integrated Program Schedule
  • Supporting the Group Manager with reviews of issues and making recommendations for resolutions on the Program level.
  • Work scope and Work plan for consultant staff
  • Analysis and evaluation for the selection of staff
  • Analysis and evaluation for the selection of a DSDC and CM consultant services.
  • Overseeing the updates of all Program and Project level PMPs
  • Overseeing the updates of Program Process and Procedures (i.e. Change Control)
  • Overseeing the implementation of Portfolio and Program Management tool
  • Overseeing the capital funding process and fully funding the Project
  • Overseeing the quality control / quality assurance of reporting
  • Reporting to key stakeholder groups including the BART Board, Bart Executive leadership, Funding Partners and other public officials
  • Maintaining an excellent working relationship with the Project Elements in a matrixed organization and ensure their compliance to Program level requirements.
  • Assure FTA requirements are known, understood and met.
Ideal candidates should demonstrate the ability to work with a wide range of stakeholder departments within BART and a general knowledge of:
  • Organization and leadership of a large infrastructure Program as a Project Manager and or Project Controls Manager.
  • Presentation and communication skill with the ability to lead various groups to agree and move ahead with solutions most beneficial to BART.
  • Detail understanding of the best practices on the Project Controls side for Projects.
  • The challenges of working in a matrix organization and executing a large-scale Program.
  • The Core Capacity Program, the dependencies of the projects within it, and the Federal Full Funding Grant Agreement (FFGA) compliance (FTA compliance).
  • The BART organization or similar mass rapid transit agency and the needs of operating departments including Maintenance & Engineering, Rolling Stock & Shops and Transportation Operations.
  • Assumes overall leadership responsibility for the development and execution of the District's capitally funded engineering design and construction projects or programs from conceptual design through completion
  • Develops, manages and implements goals, objectives, policies and priorities for the assigned programs; recommends and administers policies and procedures.
  • Manages and oversees the designs, plans, specifications and cost estimates and ensures specifications and contract requirements comply with District standards and policies.
  • Manages complex projects and evaluates functional and technical requirements including vendor and manufacturer design and specifications on project equipment and materials, procurement and testing activities, and equipment installation.
  • Manages and oversees all aspects of the planning, development, and implementation of assigned projects with other divisions, departments and outside agencies; negotiates and resolves project issues contractor and consultant contracts; reviews scope of work, request for proposal, proposals and recommends selection; oversees contract negotiation and preparation; manages work activities to ensure compliance with contractual obligations.
  • Manages cost estimates, project schedules and budgets and oversees, negotiates and executes contract changes including authorization of contract payments upon project completion.
  • Monitors and evaluates impacts upon District operations; develops, recommends and implements practices and procedural processes for improving efficiency.
  • Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
  • Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to various business practices, policies and procedures as appropriate.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of advanced business processes.

Essential Job Functions

Assumes overall leadership responsibility for the development and execution of the District's capitally funded engineering design and construction projects or programs from conceptual design through completion including rail car procurement and rehabilitation, stations construction and rehabilitation, automated fare collection, and transit systems and structures design. Develops, manages and implements goals, objectives, policies and priorities for the assigned programs; recommends and administers policies and procedures. Manages and oversees the designs, plans, specifications and cost estimates and ensures specifications and contract requirements comply with District standards and policies. Manages complex projects and evaluates functional and technical requirements including vendor and manufacturer design and specifications on project equipment and materials, procurement and testing activities, and equipment installation. Manages and oversees all aspects of the planning, development, and implementation of assigned projects with other divisions, departments and outside agencies; negotiates and resolves project issues contractor and consultant contracts; reviews scope of work, request for proposal, proposals and recommends selection; oversees contract negotiation and preparation; manages work activities to ensure compliance with contractual obligations. Manages cost estimates, project schedules and budgets and oversees, negotiates and executes contract changes including authorization of contract payments upon project completion. Monitors and evaluates impacts upon District operations; develops, recommends and implements practices and procedural processes for improving efficiency. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to various business practices, policies and procedures as appropriate. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of advanced business processes. Knowledge of:
  • Operational characteristics, services and activities of advanced business processes.
  • Principles and practices of advanced business processes.
  • Principles and business practices of the District.
  • Principles and administrative practices of the District.
  • Principles and practices of program development and administration.
  • Principles and practices of budget preparation and administration.
  • Principles of supervision, training and performance evaluation.
  • Principles of project management.
  • Related Federal, State and local laws, codes and regulations.
Skill/Ability in:
  • Overseeing and participating in the management of a comprehensive Program to institute advanced business processes.
  • Selecting, supervising, training and evaluating staff and consultants.
  • Developing and administering division goals, objectives and procedures.
  • Preparing and administering large program budgets.
  • Interpreting complex administrative and system issues.
  • Preparing clear and concise administrative and financial reports.
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
  • Researching, analyzing and evaluating new service delivery methods and techniques.
  • Leading, managing and performing complex negotiations with departments, and unions concerning business practices and procedures.
  • Preparing clear, concise, and complete financial and management reports.
  • Interpreting and applying Federal, State and local policies, laws and regulations.
  • Communicating clearly and concisely, both orally and in writing.
  • Scheduling best practices and use of scheduling tools
  • Establishing and maintaining effective working relationships with those contacted in the course of work.

Minimum Qualifications

Education:
Possession of a bachelor's degree in engineering, construction management, business administration or a closely related field from an accredited college or university.
Experience:
The equivalent of five (5) years of (full-time equivalent) verifiable professional project management experience with full responsibility for managing large and complex projects through all phases, including strategic planning and at least two (2) years of administrative and supervisory responsibility.
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. A college degree is preferred.
Other Requirements:
Must possess sufficient physical mobility to inspect construction in progress or review other projects. Must be willing to occasionally work off hour shifts, weekends, and holidays. Certification as a Project Management Professional (PMP) is preferred.

Selection Process

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

Application Process

External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112 .

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.
Note that any job announcement may be canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.

Job Address

Oakland, California United States View Map