Accounting Technician I (505294)

  • San Diego State University
  • San Diego, California
  • Oct 31, 2021
Full Time Accounting and Finance

Job Description

Description:

Position Summary

Financial Operations is responsible for the financial and budgetary controls and procedures of SAn Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Contract and Procurement Management, Audit and Tax, and the University Controller's Office, which includes Accounting services, Accounts Payable, Financial Reporting, the SDSUcard Office, and Student Account Services.

The University Controller is responsible for the maintenance of the University's budgetary, receipt, and disbursement (expenditure) general and subsidiary ledgers for all campus funds. The University Controller oversees and coordinates the analysis, reconciliation, and reporting of all financial transactions of the University. Additional oversight includes expenditure transactions processed within Accounts Payable; cash receipt and student financial records and reconciliations maintained by Student Account Services; and student financial aid disbursement transactions and collection activity managed by Student Account Services. The University Controller is responsible for internal and external reporting including Legal/Budgetary Basis, Financial Information Record Management System (FIRMS) and Generally Accepted Accounting Principles (GAAP). The University Controller reports directly to the Associate Vice President for Financial Operations.

The Accounts Payable Department is responsible for processing over $100 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Department for appropriate charging of these expenses. The Accounts Payable Department consists of nine accounting technicians, one manager (Administrator I), and two student assistants.

The employee is primarily responsible for maintaining supplier accounts by reconciling unpaid balance statements; this includes the Auxiliaries unpaid balances. This employee is the primary backup for maintaining the Supplier File. The employee is also responsible for assisting the Accounting Technician IIs with the Hold Report, processing the daily mail, indexing of invoices through Verifier and performs other duties as assigned. This position is also the primary for the main line's phone coverage and front office support for the Accounts Payable and Contracts and Procurement Management suite. In that capacity, the employee is the first point of contact for outside suppliers, faculty, staff, and students for the office. The employee answers office phones, greets and assists customers, and provides back-up support as necessary.

For more information regarding Accounts Payable, click here.

This is a full time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Equivalent to one year of clerical accounting of financial record-keeping experience which has provided the above knowledge and abilities or any combination of education and experience which provides the required knowledge and abilities.

Preferred Qualifications

  • Prior experience with Oracle eBusiness Suite and or/prior experience maintaining a supplier file would be preferred.

  • Experience working in an Accounts Payable Office

  • General knowledge of/or prior experience with MISC-1099 annual filing and income tax categories.

  • Accounts Payable Certification by a professional organization such as the Accounts Payable Network.

  • Ability to interpret and understand how information contained in the supplier files extends to other processes and departments (for example, tax data collected to meet the 1099 filing requirements).

  • A basic knowledge and understanding of standard naming conventions (state abbreviations, common street designators, etc.) as it relates to supplier payments and setup.

Specialized Skills

  • Skills and experience using Microsoft Office and e-mail systems. Ability to write clear and concise memos.

Compensation and Benefits

Starting salary upon appointment not expected to exceed $3,180 per month. CSU Classification Salary Range: $2,918 - $4,906 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 11, 2021. To receive full consideration, apply by October 10, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Employment Services at employ@sdsu.edu

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map