Administrative Support Coordinator (505102)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Sep 24, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description

Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Support Coordinator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

The salary range for this classification is $3,352 to $5,639 per month.

Classification

Administrative Support Coordinator II

Position Information

The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator to provide day-to-day administrative support to the AVC.

Responsibilities

Under the general direction of the Assistant Vice Chancellor, Teacher Education & Public School Programs, the Administrative Support Coordinator will:

-Manage the Assistant Vice Chancellor's (AVC) calendar: schedule appointments, meetings and conference calls.

-Coordinate attendance with agenda for Board of Trustees, Academic Senate, Council of Presidents, Academic and Student Affairs Council, etc.

-Manage AVC travel: book flights, hotels, and rental cars; prepare detailed travel itineraries; submit meeting registrations, travel authorization requests, and reimbursement claims for both CO funded and non-CO funded travel.

-Format and distribute AVC correspondence including letters, memos, emails, and listserv messages.

-Serve as AVC liaison to direct reports, campus colleagues, EVC office, and other CO departments.

-Assist with AVC meeting presentations, including PowerPoints, PDFs and collaborative projects, as well as IT support.

-Serve as point of contact for campus Deans of Education.

Qualifications

This position requires:

-Bachelor's degree from an accredited four-year university or college or equivalent combination of education and experience

-3 to 5 years' administrative experience

-Strong organizational skills

-Good problem-solving skills and the ability to handle a broad range of interpersonal contacts, including those at a higher level

-Experience with assisting managers and executives

-Experience with managing employee travel: making arrangements, processing authorization requests and reimbursement claims

-Proficient with Microsoft Outlook, especially Excel and calendar

-Working knowledge of PeopleSoft and other databases

-A strong command of English grammar, punctuation and spelling

-Ability to set work priorities and take initiative for projects, ability to work independently with minimal supervision

-Ability to maintain confidentiality of student records and personal identifying information

-Working knowledge of budget tracking, reporting and management

Preferred Qualifications

-Experience in higher education preferred.

Application Period

Priority consideration will be given to candidates who apply by October 7, 2021. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map