Associate Architect/Structure Designer (Public Works)

  • City of San Jose
  • San Jose, California
  • Sep 23, 2021
Full Time Architecture
  • Salary: USD USD

Job Description

Pursuant to the City’s COVID-19 Mandatory Vaccination and Testing Policy, the City of San José is requiring all new hires to provide proof of COVID-19 vaccination as a condition of employment, absent a documented medical and/or religious exemption.

The City Facilities Architectural Services (CFAS) Division of the Department of Public Works is currently seeking to fill one Associate Structure / Landscape Designer position.  Under the direction of a Senior Architect, the Associate Structure / Landscape Designer will manage projects and is responsible for the effective and efficient project management of CIP Projects through all phases of the project.  This position will act as the single point of contact for project coordination including design, scope of work, cost estimating, contract administration, budgets, and schedules.

Key Responsibilities:

The Associate Structure / Landscape Designer project management duties include, but are not limited to:

  • Interacts with various City departments on the development of the capital improvement project, including scope of work, schedule, and budget, as well as effectively communicating project status with stakeholders
  • Conduct meetings and presentations to committees, approval agencies, clients and the general public
  • Provides technical advice and assistance to other City departments, engineers, architects, and contractors for conformance with City policies and guidelines
  • Prepares technical reports and other documentation, designs, drawings, specifications
  • Analyzes/solves complex architectural problems/issues to ensure compliance with regulatory and performance standards and specifications; ensuring quality assurance, risk management, regulatory compliance and permitting is properly executed
  • Prepares and writes memos and reports on public works projects for City management and the public
  • Utilizes project controls, tracking, and reporting using Capital Project Management System (CPMS) or other project management software
  • Prepares and monitors project costs ensuring projects meet budget constraints; updating and ensuring the project stays on schedule
  • Reviews consultant and in-house work for aesthetics including layout, massing, hierarchy, vocabulary, rhythm, placement, color, and choice of materials
  • Prepares and writes consultant agreements, negotiates consultant design fees and verifies that the fees are appropriate with the scoped services
  • Reviews plans, and specifications prepared by consultants to ensure conformity to project program requirements, building codes and ordinances.
  • Manages construction contracts, conducts pre-bid meetings, evaluates bidders and conducts pre-construction meetings
  • Manages the work of consultants and contractors through the development of project requirements including; project strategies, budget, schedule, and compliance with City policies, procedures, design and construction standards, regulations and codes
  • Negotiates/modifies contracts, resolve claims and disputes
  • The ideal candidate will possess a high level of professionalism, excellent customer service skills and a strong work ethic. The position requires excellent judgment, initiative, perseverance, integrity, organizational skills, flexibility, and written and verbal communication skills. The ideal candidate must have extensive experience in the delivery of capital improvement projects.

The ideal candidate will possess a high level of professionalism, excellent customer service skills, and a strong work ethic.  The position requires excellent judgment, initiative, perseverance, integrity, organizational skills, flexibility, and written and verbal communication skills.  The ideal candidate must have extensive experience in the delivery of capital improvement projects.

Salary Information:

The current pensionable salary range for Associate Structure/Landscape Designer is $99,611.20 - $126,110.40, annually.

In addition to the starting salary, employees in the Associate Structure/Landscape Designer classification shall also receive an approximate five percent (5%) ongoing non-pensionable pay.  The final candidate’s qualifications and experience shall determine the actual salary.

Professional licensing is desirable but is not required (a premium pay of an additional 1.5% is available for employees with specific licenses).

Job Requirements

Minimum Qualifications:

Education: Graduation from an accredited college or university with a Bachelor’s Degree in architecture of engineering fields.
Experience: Three (3) years of experience in professional work.
Acceptable Substitutions: Acceptance by the State of California for professional registration testing may be substituted for the degree requirement.  Proof of acceptance must be provided at the time of application.
Certification or License: Possession of a valid California driver’s license.

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country.  Please be informed that the City of San José will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.


The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

  • Job Expertise: Demonstrates knowledge of and experience with applicable codes, ordinances and permits governing design and construction of municipal capital improvement projects, performance of architectural research, analysis of results and development of appropriate recommendations; Citywide and departmental procedures/policies; and federal and state rules and regulations.
  • Communication Skills: Communicates and listens effectively and responds in a timely, effective, positive, and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form.
  • Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
  • Project Management: Ensures support for projects and implements agency goals and strategic objectives.
  • Reliability: Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.
  • Change Management: Demonstrates support for innovation and for organizational changes needed to improve the organization's effectiveness; facilitates the implementation and acceptance of change within the workplace.
  • Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
  • Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.
  • Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration.

  1. Do you have a Bachelor’s Degree from an accredited college or university?  If so, please list the name of the institution, the type of degree, and the field of study.  If not, indicate whether you have been accepted by the State of California for professional registration testing.
  2. Do you have at least three (3) years of experience in professional work?  If so, please describe your work experience, especially as it pertains to architecture and landscape design.
  3. Describe your experience in the planning and designing of projects.
  4. Describe your experience in the preparation, management, and administration of consultant agreements and/or construction contracts.
  5. Describe your experience managing budgets and schedules.
  6. Describe your experience with desktop publishing and computer aided drafting software. Indicate what types of software you have used and the projects you have prepared.
  7. Describe your experience working in a team to achieve a common goal.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Bill Gold by email at

Job Address

San Jose, California 95113 United States View Map