Inventory Control Specialist II

  • City of Austin, TX
  • Austin, Texas
  • Sep 23, 2021
Full Time Clerical and Administrative Support Public Health

Job Description

Minimum Qualifications
Education and/or Equivalent Experience:

  • Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.



  • Education may substitute for experience up to the maximum of two (2) years.


Licenses or Certifications:

  • Valid Texas Class C Driver's License, if required for the position.


  • If required for the position, legally mandated training must be completed within 1 year of employment.


Notes to Applicants
There are currently 2 vacancies for this posting; however, when the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool; or, advertise for the new position.

A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any and all relevant work experience that you would like for us to consider. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. This information will also be used to determine salary in the event that you are selected for this position. You will not be given the opportunity to provide additional work experience once you complete and submit your job application. Furthermore, if selected as the top candidate, you will not be permitted to present additional work experience for salary calculation purposes.

When completing the Supplemental Questions, please note that your answers to the supplemental questions must be supported by information contained in your application.

Driving Requirement:

This position requires a Valid Texas Class C Driver's License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

This position may require a skills assessment.

Please note that position's location and/or schedule is subject to change based upon business needs.

Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.

This posting does not have the option to submit a cover letter or resume.

Pay Range
$16.47 - $19.36

Hours
Monday through Friday.
Work Schedule to be determined.
Hours and location may vary dependent upon work demand and customer support needs.

Job Close Date
10/22/2021
Type of Posting External
Department Fleet Mobility Services
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Clerical
Location Austin, TX
Preferred Qualifications
  • Demonstrated experience working in an automotive shop and/or automotive warehouse environment
  • Experience working with a large diverse fleet
  • Experience with automotive parts research using vehicle make/model, body and equipment
  • Experience in maintaining automotive warehouse inventory
  • Asset Management Software experience (Automotive Asset Management or M5 preferred)
  • Experience working with components of a commercial vehicle cab, chassis, body, commercial brakes system (air brakes).

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.

Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.

Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information.

Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.

Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.

Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.

Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.

Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.

Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.

Operates various types of equipment including a pallet lift and/or fork lift.

Responsibilities- Supervision and/or Leadership Exercised:

  • None


Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of fundamental inventory control procedures and systems.



  • Knowledge of office and administrative practices related to purchasing.


  • Skill in oral and written communication.


  • Skill in record keeping and performing detailed work.


  • Skill in data analysis and problem solving.


  • Skill in using computers and related software applications.


  • Skill in handling multiple tasks and prioritizing.


  • Ability to use various types of equipment, including a pallet lift and/or fork lift


  • Ability to perform detailed work in an accurate and organized manner.


  • Ability to establish and maintain good working relationships with other city employees and the public.


Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications of this position are graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Do you meet this requirement?
  • Yes
  • No
* If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?
  • Yes
  • No
* This position requires a valid Texas Class C Driver's License. Do you have a valid Texas Class C Driver's License or if selected for this position, do you have the ability to acquire a valid Texas Class C Driver's License by your hire date?
  • Yes
  • No
* The City of Austin Driver Eligibility Standards require that external new hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three (3) moving violations or a total of six (6) Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?
  • Yes
  • No
Describe the work experience you have in counter to customer ordering, receiving and maintaining inventory of supplies and/or equipment in an automotive shop environment.
(Open Ended Question)
Describe the work experience you have in maintaining automotive inventory of supplies and/or equipment in a warehouse environment. (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
(Open Ended Question)
How many years of inventory experience do you have with light duty (passenger car and light truck) vehicles? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
  • None
  • Less than one (1) year
  • One (1) to less than three (3) years
  • Three (3) to less than five (5) years
  • Five (5) or more years
How many years of inventory experience do you have with commercial vehicles and off road equipment? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
  • None
  • Less than one (1) year
  • One (1) to less than three (3) years
  • Three (3) to less than five (5) years
  • Five (5) or more years
Please give some examples of your experience with researching and placing automotive supply orders, receiving automotive supply orders, ensuring invoices match deliveries and notifying appropriate staff of discrepancies. (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
(Open Ended Question)
Briefly describe your asset management software experience producing, tracking and completing automotive parts requisition orders within a municipality/government environment. If you do not have this experience, answer with N/A. (Please note that an affirmative answer must be supported by information in your City of Austin employment application.)
(Open Ended Question)

Optional & Required Documents
Required Documents Optional Documents

Job Address

Austin, Texas United States View Map