Manager of Inventory Management (AFSCME)

  • BART
  • Oakland, California
  • Sep 20, 2021
Full Time Administration and Management Purchasing and Warehouse

Job Description


Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Conditions of Employment

All new or rehired San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov .

Department

Procurement

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2021 current employee cost $153.85 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

AFSCME Pay Band G
Minimum: $119,605.49/year - Maximum: $155,487.13/year
Initial salary offer will be commensurate with experience and education.

Posted Date

August 16, 2021

Closing Date

Open until filled/further notice
Note: Initial application review will begin on September 20, 2021

Reports To

Director of Procurement or designee

Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

Directs, manages, supervises and coordinates the activities and operations of the Inventory Management Division within the Procurement and Materials Management Department including the maintenance of a computerized inventory control system; manages inventory levels of consumable materials and supplies based on inventory budget constraints; identifies and requisitions consumable material in support of rail operations; coordinates assigned activities with other divisions, departments and outside agencies; and provides highly responsible and complex administrative support to the Department Manager, Procurement; and performs related duties as assigned.
This single position class administers, through subordinate staff, the activities and operations of the Inventory Management Division which includes maintenance of the computerized inventory control system, management of inventory levels for materials and supplies for the District. The incumbent is also accountable for developing long-term inventory plans, providing support to information systems staff in systems development and modifications, and monitoring legislation related to assigned area. This class is distinguished from the Department Manager, Procurement in that the latter has overall management responsibility for the District's procurement and material management.

Essential Job Functions

1. Assumes management responsibility for assigned services and activities of the Inventory Management Division including inventory maintenance, and administration of the inventory control reporting system.
2. Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers policies and procedures.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
4. Plans, directs, coordinates and reviews the work plan for assigned staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
5. Develops long-term inventory plans; forecasts needs for consumable items, materials and equipment; directly responsible for planning, budgeting, and requisitioning the consumable material required to support District recurring and non-recurring maintenance activities.
6. Oversees development of short-term inventory plans; coordinates overall inventory levels; approves and posts inventory purchase requisitions.
7. Manages the computerized inventory system; develops standards for database accuracy; assists with modifications and improvements.
8. Provides support to information systems staff in new inventory control system implementation and current system modifications; maintains working knowledge of system interfaces and operating parameters; designs models and justifies system recommendations.
9. Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon district operations; recommends and implements equipment, practice and procedural improvements.
10. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
11. Oversees and participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.
12. Serves as the liaison for the Inventory Management Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues; provides required support for intra and inter departmental efforts.
13. Serves as staff on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence.
14. Provides responsible staff assistance to the Department Manager, Procurement.
15. Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to inventory control programs, policies, and procedures as appropriate.
16. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of inventory control and management.
17. Responds to and resolves difficult and sensitive citizen inquiries and complaints.

Minimum Qualifications

Education: A Bachelor's degree in business administration, accounting, logistics or a closely related field from an accredited college or university.
Experience: Five (5) years of (full-time equivalent) verifiable professional inventory control experience including two (2) years of administrative and/or supervisory responsibility.
Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
Knowledge of:
  • Operational characteristics, services and activities of an inventory control program.
  • Principles and practices of inventory control.
  • Principles and practices of program development and administration.
  • Methods and techniques of statistical, qualitative and quantitative analysis.
  • Business computer applications related to inventory control.
  • Methods and procedures of manual and computerized inventory recordkeeping.
  • Principles and practices of budget preparation and administration.
  • Principles of supervision, training and performance evaluation.
  • Principles and practices of accounting.
  • Related Federal, State and local laws, codes and regulations.
Skill in:
  • Overseeing and participating in the management of a comprehensive inventory control program.
  • Overseeing, directing and coordinating the work of lower level staff.
  • Selecting, supervising, training and evaluating staff.
  • Developing, organizing, and maintaining long-term inventory plans and accurate records.
  • Operating office equipment including computers and supporting word processing and spreadsheet applications.
  • Implementing and maintaining a computerized inventory control system.
  • Participating in the development and administration of division goals, objectives and procedures.
  • Preparing and administering large program budgets.
  • Preparing clear and concise administrative and financial reports.
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
  • Researching, analyzing and evaluating new service delivery methods and techniques.
  • Interpreting and applying Federal, State and local policies, laws and regulations.
  • Communicating clearly and concisely, both orally and in writing.
  • Establishing and maintaining effective working relationships with those contacted in the course of work.

Selection Process

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. Screening for additional qualifications may apply.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at www.bart.gov/jobs.  Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.   

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART.  Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. 

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties.  On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .
Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.
Please note that any job announcement may be closed or canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.



Essential Job Functions

Directs, manages, supervises and coordinates the activities and operations of the Inventory Management Division within the Procurement and Materials Management Department including the maintenance of a computerized inventory control system; manages inventory levels of consumable materials and supplies based on inventory budget constraints; identifies and requisitions consumable material in support of rail operations; coordinates assigned activities with other divisions, departments and outside agencies; and provides highly responsible and complex administrative support to the Department Manager, Procurement; and performs related duties as assigned.
This single position class administers, through subordinate staff, the activities and operations of the Inventory Management Division which includes maintenance of the computerized inventory control system, management of inventory levels for materials and supplies for the District. The incumbent is also accountable for developing long-term inventory plans, providing support to information systems staff in systems development and modifications, and monitoring legislation related to assigned area. This class is distinguished from the Department Manager, Procurement in that the latter has overall management responsibility for the District's procurement and material management.

Essential Job Functions

1. Assumes management responsibility for assigned services and activities of the Inventory Management Division including inventory maintenance, and administration of the inventory control reporting system.
2. Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers policies and procedures.
3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
4. Plans, directs, coordinates and reviews the work plan for assigned staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
5. Develops long-term inventory plans; forecasts needs for consumable items, materials and equipment; directly responsible for planning, budgeting, and requisitioning the consumable material required to support District recurring and non-recurring maintenance activities.
6. Oversees development of short-term inventory plans; coordinates overall inventory levels; approves and posts inventory purchase requisitions.
7. Manages the computerized inventory system; develops standards for database accuracy; assists with modifications and improvements.
8. Provides support to information systems staff in new inventory control system implementation and current system modifications; maintains working knowledge of system interfaces and operating parameters; designs models and justifies system recommendations.
9. Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon district operations; recommends and implements equipment, practice and procedural improvements.
10. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
11. Oversees and participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.
12. Serves as the liaison for the Inventory Management Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues; provides required support for intra and inter departmental efforts.
13. Serves as staff on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence.
14. Provides responsible staff assistance to the Department Manager, Procurement.
15. Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to inventory control programs, policies, and procedures as appropriate.
16. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of inventory control and management.
17. Responds to and resolves difficult and sensitive citizen inquiries and complaints.

Minimum Qualifications

Education: A Bachelor's degree in business administration, accounting, logistics or a closely related field from an accredited college or university.
Experience: Five (5) years of (full-time equivalent) verifiable professional inventory control experience including two (2) years of administrative and/or supervisory responsibility.
Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
Knowledge of:
  • Operational characteristics, services and activities of an inventory control program.
  • Principles and practices of inventory control.
  • Principles and practices of program development and administration.
  • Methods and techniques of statistical, qualitative and quantitative analysis.
  • Business computer applications related to inventory control.
  • Methods and procedures of manual and computerized inventory recordkeeping.
  • Principles and practices of budget preparation and administration.
  • Principles of supervision, training and performance evaluation.
  • Principles and practices of accounting.
  • Related Federal, State and local laws, codes and regulations.
Skill in:
  • Overseeing and participating in the management of a comprehensive inventory control program.
  • Overseeing, directing and coordinating the work of lower level staff.
  • Selecting, supervising, training and evaluating staff.
  • Developing, organizing, and maintaining long-term inventory plans and accurate records.
  • Operating office equipment including computers and supporting word processing and spreadsheet applications.
  • Implementing and maintaining a computerized inventory control system.
  • Participating in the development and administration of division goals, objectives and procedures.
  • Preparing and administering large program budgets.
  • Preparing clear and concise administrative and financial reports.
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
  • Researching, analyzing and evaluating new service delivery methods and techniques.
  • Interpreting and applying Federal, State and local policies, laws and regulations.
  • Communicating clearly and concisely, both orally and in writing.
  • Establishing and maintaining effective working relationships with those contacted in the course of work.

Selection Process

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. Screening for additional qualifications may apply.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at www.bart.gov/jobs.  Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.   

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART.  Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. 

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties.  On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .
Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.
Please note that any job announcement may be closed or canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.

Job Address

Oakland, California United States View Map