Contract Specialist III (AFSCME)

  • BART
  • Oakland, California
  • Sep 20, 2021
Full Time Purchasing and Warehouse

Job Description


Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Conditions of Employment

All new or rehired San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov .

Department

Procurement

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2021 current employee cost $153.85 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

$105,106.44 - $136,638.03 Annually (AFSCME E)
The initial salary offer will be between $105,106.44-$126,126.28 commensurate with experience.

Posted Date

August 19, 2021

Closing Date

September 3, 2021
*Updated August 23, 2021, this posting will remain open until all positions are filled. Initial screening of application will start on September 3, 2021.


Reports To

Manager of Contract Administration

Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment


*This announcement will be used to establish fill 1 (one) vacancy currently available in the department.
**Updated on August 23, 2021, this announcement will be used to fill 1 (one) additional vacancy available in the department for a total of 2 (two) vacancies.
*** Updated on September 29, 2021, this announcement will be used to fill 1 (one) additional vacancy available in the department for a total of 3 (three) vacancies.
The ideal candidates in this position will be responsible for developing and administering and/or supporting the development and administration of contracts and agreements such as:
  • service contracts (including architectural, engineering, technical and other services) as well as public-works construction contracts and equipment-procurement contracts; including audits of construction sand other contract change orders and providing technically sound review comments on change order packages.
  • services, lease, and maintenance agreements; and
  • management decision documents, purchase orders, work directives, and task orders.
Responsibilities will include leading and coordinating assigned activities with other divisions, departments and outside agencies, advertising invitations to bid and requests for proposals, coordinating the award and execution of contracts and agreements, conducting non-competitive procurements, and preparing and administering emergency contracts and procurements.
Among other things, the incumbent in this position will provide complex support to the Manager of Contract Administration and performs related duties as assigned, including work under the direction of a Principal Contract Specialist and organizing and planning activities for Contract Administrators and Contract Specialists II. The ideal candidate will:
  • Support of the Department's program and policy objectives, including developing and implementing related program plans;
  • Evaluate, select, and implement timely, effective, and efficient solutions for complex procurement activities; and
  • Develop and provide benchmark reports and other key success indicators to assure management of project status and best practices in procurement.
The ideal candidate in this position is expected to work independently within their work assignments. Additionally, will demonstrate the following criteria beyond the minimum qualifications:
Extensive experience applying the principles and practices of contract development and administration; Superior ability to engage in effective oral and written communications with a variety of internal and external stakeholders, including upper management, project managers, legal counsel, and risk-management professionals. Verifiable experience successfully and timely engaging with internal and external stakeholders to lead and coordinate the effective development and administration of contracts and agreements.

Essential Job Functions

1. Meets with department personnel regarding solicitation documents, plans, and specifications, develops invitation to bid and requests for proposals and required source selection plans, bidders/proposers mailing lists, Office of Civil Rights requirements, and other related solicitation or contract issues; coordinates and incorporates comments/revisions from legal and other departments into solicitation and contract documents in an electronic medium.

2. Schedules, coordinates and conducts pre-bid/pre-proposal meetings and site visits; prepares and distributes records of pre-bid/pre-proposal conferences to interested parties; attends bid openings, evaluates bids, and prepares bid tabulations; coordinates resolution of protests, claims and contract close-outs activities.

3. Arranges for, and chairs proposal evaluation/selection committees

4. Prepares single bid memorandum, non-competitive award justification, and cost/price analysis documentation

5. Coordinates the activities of the Procurement Department with other departments; follows-up independently on status of work sent to other departments with diplomacy; confers with management staff on contract issues as needed.

6. Prepares, compiles and distributes a variety of reports including contract status, weekly summaries and related documents; generates and updates electronic contract database on all work performed.

7. Advises other District departments, staff on procurement methods, procedures, and rationale; recommends contract solutions.

8. Maintains cordial business relationships with internal and external stakeholders to facilitate new and continuing contracts and agreements.


Minimum Qualifications

MINIMUM QUALIFICATIONS
Education :
A Bachelor's degree in public administration, business administration, economics, engineering or a closely related field from an accredited college or university.
Experience :
Three (3) years of (full-time equivalent) verifiable professional con­tract or business administration experience.
Other Requirements :
Must possess a valid California driver's license and have a satisfactory driving record.
Substitution :
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor's degree is preferred.
WORKING CONDITIONS
Environmental Conditions :
Office environment; travel from site to site; exposure to computer screens.
Physical Conditions :
May require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time.
Knowledge of :
Basic principles of contract preparation.
Basic methods and techniques of contract negotiation.
General procurement practices and regulations.
Principles and procedures of record keeping.
Principles of basic report preparation.
Current office procedures, methods and equipment including comput­ers.
Related Federal, State and local codes, laws and regulations.
Principles and practices of budget administration.
Principles and practices of procurement.
Basic engineering terminology and practices.
Principles and practices of contract preparation and administra­tion.
Principles and techniques of contract negotiation.
Rules and regulations governing public contracting.
Advanced mathematical skills.
Methods and techniques of developing procurement and contract standards.
District and mandated procurement principles, practices and standards.
Principles and practices of contract administration.
Skill in :
Preparing and maintaining contracts, specifications and service agreements.
Coordinating structured bidding activities.
Assisting in contract negotiations.
Interpreting technical plans and specifications.
Developing contract specifications and scope of work.
Performing a variety of contract administration duties.
Researching and analyzing contract terms and conditions.
Researching and analyzing procurement laws and regulations.
Working independently in the absence of supervision.
Ability to :
Prepare and maintain contracts, specifications and service agreements.
Conduct pre-bid meetings and site visits.
Negotiate contract terms.
Respond to requests for information from vendors, external customers and other departments.
Attend and participate in a variety of meetings and project reviews.
Prepare clear and concise reports.
Maintain accurate contract files.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.


Selection Process

This position is represented by American Federation of  State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met.  Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing will also include a background check.  (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at www.bart.gov/jobs.  Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.   

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART.  Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. 

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties.  On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

Please note that any job announcement may be canceled at any time.
Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.


Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.



Essential Job Functions

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*This announcement will be used to establish fill 1 (one) vacancy currently available in the department.
**Updated on August 23, 2021, this announcement will be used to fill 1 (one) additional vacancy available in the department for a total of 2 (two) vacancies.
*** Updated on September 29, 2021, this announcement will be used to fill 1 (one) additional vacancy available in the department for a total of 3 (three) vacancies.
The ideal candidates in this position will be responsible for developing and administering and/or supporting the development and administration of contracts and agreements such as:
  • service contracts (including architectural, engineering, technical and other services) as well as public-works construction contracts and equipment-procurement contracts; including audits of construction sand other contract change orders and providing technically sound review comments on change order packages.
  • services, lease, and maintenance agreements; and
  • management decision documents, purchase orders, work directives, and task orders.
Responsibilities will include leading and coordinating assigned activities with other divisions, departments and outside agencies, advertising invitations to bid and requests for proposals, coordinating the award and execution of contracts and agreements, conducting non-competitive procurements, and preparing and administering emergency contracts and procurements.
Among other things, the incumbent in this position will provide complex support to the Manager of Contract Administration and performs related duties as assigned, including work under the direction of a Principal Contract Specialist and organizing and planning activities for Contract Administrators and Contract Specialists II. The ideal candidate will:
  • Support of the Department's program and policy objectives, including developing and implementing related program plans;
  • Evaluate, select, and implement timely, effective, and efficient solutions for complex procurement activities; and
  • Develop and provide benchmark reports and other key success indicators to assure management of project status and best practices in procurement.
The ideal candidate in this position is expected to work independently within their work assignments. Additionally, will demonstrate the following criteria beyond the minimum qualifications:
Extensive experience applying the principles and practices of contract development and administration; Superior ability to engage in effective oral and written communications with a variety of internal and external stakeholders, including upper management, project managers, legal counsel, and risk-management professionals. Verifiable experience successfully and timely engaging with internal and external stakeholders to lead and coordinate the effective development and administration of contracts and agreements.

Essential Job Functions

1. Meets with department personnel regarding solicitation documents, plans, and specifications, develops invitation to bid and requests for proposals and required source selection plans, bidders/proposers mailing lists, Office of Civil Rights requirements, and other related solicitation or contract issues; coordinates and incorporates comments/revisions from legal and other departments into solicitation and contract documents in an electronic medium.

2. Schedules, coordinates and conducts pre-bid/pre-proposal meetings and site visits; prepares and distributes records of pre-bid/pre-proposal conferences to interested parties; attends bid openings, evaluates bids, and prepares bid tabulations; coordinates resolution of protests, claims and contract close-outs activities.

3. Arranges for, and chairs proposal evaluation/selection committees

4. Prepares single bid memorandum, non-competitive award justification, and cost/price analysis documentation

5. Coordinates the activities of the Procurement Department with other departments; follows-up independently on status of work sent to other departments with diplomacy; confers with management staff on contract issues as needed.

6. Prepares, compiles and distributes a variety of reports including contract status, weekly summaries and related documents; generates and updates electronic contract database on all work performed.

7. Advises other District departments, staff on procurement methods, procedures, and rationale; recommends contract solutions.

8. Maintains cordial business relationships with internal and external stakeholders to facilitate new and continuing contracts and agreements.


Minimum Qualifications

MINIMUM QUALIFICATIONS
Education :
A Bachelor's degree in public administration, business administration, economics, engineering or a closely related field from an accredited college or university.
Experience :
Three (3) years of (full-time equivalent) verifiable professional con­tract or business administration experience.
Other Requirements :
Must possess a valid California driver's license and have a satisfactory driving record.
Substitution :
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor's degree is preferred.
WORKING CONDITIONS
Environmental Conditions :
Office environment; travel from site to site; exposure to computer screens.
Physical Conditions :
May require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time.
Knowledge of :
Basic principles of contract preparation.
Basic methods and techniques of contract negotiation.
General procurement practices and regulations.
Principles and procedures of record keeping.
Principles of basic report preparation.
Current office procedures, methods and equipment including comput­ers.
Related Federal, State and local codes, laws and regulations.
Principles and practices of budget administration.
Principles and practices of procurement.
Basic engineering terminology and practices.
Principles and practices of contract preparation and administra­tion.
Principles and techniques of contract negotiation.
Rules and regulations governing public contracting.
Advanced mathematical skills.
Methods and techniques of developing procurement and contract standards.
District and mandated procurement principles, practices and standards.
Principles and practices of contract administration.
Skill in :
Preparing and maintaining contracts, specifications and service agreements.
Coordinating structured bidding activities.
Assisting in contract negotiations.
Interpreting technical plans and specifications.
Developing contract specifications and scope of work.
Performing a variety of contract administration duties.
Researching and analyzing contract terms and conditions.
Researching and analyzing procurement laws and regulations.
Working independently in the absence of supervision.
Ability to :
Prepare and maintain contracts, specifications and service agreements.
Conduct pre-bid meetings and site visits.
Negotiate contract terms.
Respond to requests for information from vendors, external customers and other departments.
Attend and participate in a variety of meetings and project reviews.
Prepare clear and concise reports.
Maintain accurate contract files.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.


Selection Process

This position is represented by American Federation of  State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met.  Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing will also include a background check.  (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at www.bart.gov/jobs.  Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.   

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART.  Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. 

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties.  On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

Please note that any job announcement may be canceled at any time.
Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.


Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.

Job Address

Oakland, California United States View Map