PTH MANAGEMENT ASSISTANT

  • CLARK COUNTY, NV
  • Las Vegas, Nevada
  • Sep 20, 2021
Part Time Clerical and Administrative Support
  • Salary: $15.00 - $30.00 Hourly USD

Job Description

ABOUT THE POSITION

The Departments of Social Service and Family Services are seeking qualified candidates to assist with managing the oversight of agreements assisting with homeless service providers and other vendors. The Part Time Management Assistant ensures compliance with regulations and County standards, tracks specific grant awards received from federal sources and programs, and performs data entry, record management, file monitoring, contract support, and creation of summary reports that need distribution across various internal units and external departments.

Social Service
Works with federal, state and local grants, prepares correspondence, date entry and prepare special reports, create invoices, contract with service providers and vendors for homeless programs. Provides a safety net of human services to a growing community. The vision of CCSS is self-sufficiency for at-risk people through a variety of services.

Family Services
Collaborates with various community partners, provide factual information for resource assistance to Case Managers, and communicate professionally with internal and external customers. A nalyzes data from studies and surveys, communicates with program sites, trains interns & new staff on programs and researches parenting topics.

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

Please Note: Part-time employment will not lead to permanent employment. Part-time hourly employees are used to fill positions normally less than twenty (20) hours per week. Part-time employees do not receive benefits.

MINIMUM REQUIREMENTS

Education and Experience:
Equivalent to sixty (60) semester hours of college-level course work. One year of experience in working with federal, state, or local grants.

Licensing and Certification:

Must possess a valid Nevada Class C driver's license at the time of appointment.

Background Investigation:
Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. In order to work at the Department of Family Services, employees must not have any qualifying offense that violates the standards required by NRS 432B.198 and/or NRS 432B.199.

Pre-Employment Drug Testing:

Employment is contingent upon the results of a pre-employment drug examination.

Working Conditions:
Work shifts may include day, swing shift, and weekends (including Holidays).

EXAMPLES OF DUTIES

- Learns and comprehends federal funding source requirements, to include eligible activities & costs and supporting documentation.
- Keeps abreast of funder updates to grant requirements and assists with updating reference materials, checklists, and processes accordingly.
- Learns and comprehends agreements with homeless service providers and vendors, to include allowable costs, documentation requirements, and reporting schedules.
- Assists with new program orientations with contracted homeless service providers and vendors.
- Reviews requests for reimbursement from contracted homeless service providers and vendors to ensure accuracy and compliance with funder requirements and County standards.
- Prepares correspondence pertaining to information and documentation requests specific to reimbursement invoice processing.
- Assists with program monitoring of contracted programs; assists with development of monitoring tools based on funder requirements and County standards.
- Assists team with tasks associated with federal requirements as appropriate, to include environmental review requests and Davis-Bacon prevailing wage rules.
- Performs administrative detail work, completes data entry activities, maintains records, and works in relevant databases.
- Enters, edits, and retrieves data and prepares periodic or special reports, using various software programs and following established formats and menus.
- Types reports, forms, and specialized documents related to the functions of the organizational unit assigned from drafts, notes, or brief instructions, using various software programs.
- Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling.
- Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources.
- Establishes and maintains office files; researches and compiles information from such files; purges files as required.
- Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required.
- Maintain the highest level of customer service for outside providers and agencies as well as staff within the department.
- Monitors and coordinates the daily operations of assigned programs.
- Performing administrative detail work, preparing instructor's materials, tracking registration, maintaining records and statistics.
- Prepares payroll timesheets for staff based upon multiple grant assignments.
- Tracks part-time staff hours and assists in scheduling parenting programs.
- Communicates with program sites regarding programs.
- Compiles program data and client satisfaction feedback including open and closed type scale data on programs.
- Pairs assessments and pre-tests and post-tests determining eligibility for analysis, scores
Triple P, Adult-Adolescent Parenting Inventories, Strength and Difficulties, Parenting Scales and other tools using multiple evaluation software programs.
- Enters scores and client data into Excel/SPSS and prepares and cleans data for program evaluation purposes.
- Collects information needed for quarterly and year-end grant reports.
- Assists with the coordination of drug and alcohol assessment services between the department and vendors.
- Assists with program marketing, creating fliers and community calendars for dissemination to partners and the community.
- Researches parenting topics and works with partners regarding specialized services. Acts as a liaison at community coalition meetings and community events describing programs and services.
- Trains interns and new staff on program processes, oversees office functions when Training Coordinator is out of the office.
- Facilitates parent education programs acting as an emergency backup when an instructor calls in.
- Acts as a backup on phone support for registration, correspondence, and reminder calls.
- Enters client attendance applying program standards when determining credit.
- Researches attendance issues.
- Identifies and corrects duplication issues in the attendance tracking program.
- Organized, excellent communication skills, good time management skills, ability to solve problems and manage difficult or challenging clients and able to safeguard sensitive information. Team player.
- May translate materials from English to Spanish as program information is updated.
- Types reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, or brief instructions, using various software programs. -
- Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling. -
- Enters, edits, and retrieves data and prepares periodic or special reports, using various software programs and following established formats and menus.
- Will perform data collection and data entry.
- Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources.
- Establishes and maintains office files; researches and compiles information from such files; purges files as required.
- Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required.
- Operates standard office equipment. Acts as receptionist and receives and screens referrals for in-home safety services; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures; maintains records.
- Maintain the highest level of customer service for outside providers and agencies as well as staff within the department.
- Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

PHYSICAL DEMANDS

Mobility to work in an office setting, use standard office equipment, drive a motor vehicle, vision to read printed material, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
Closing Date/Time:

Job Address

Las Vegas, Nevada United States View Map