Enterprise Resources Planning Analyst I/II

  • County of Yolo
  • Woodland, California
  • Nov 28, 2021
Administrative Analysis and Research Planning and Development

Job Description

Description

Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Come join us! This is where YOU belong.
The County of Yolo is recruiting to fill one regular, full-time position in the class of Enterprise Resource Planning Analyst at the Innovation and Technology Services Department. The selected candidate will be placed at either the Enterprise Resource Planning Analyst I or II level depending on their qualifications and experience. The salary range for the classification level i and ii are as follows:
Enterprise Resource Planning Analyst I: $73,548 - $89,347 Annually
Enterprise Resource Planning Analyst II : $81,720- $99,331 Annually
The ideal candidate for this position will be a self-motivated, highly capable, team-oriented individual that has experience supporting ERP systems. Incumbents for this position must have experience conducting system analysis, analyzing business functions, workflows and recommending improvement to systems or structures to increase productivity or efficiency. The ideal candidate must express a strong desire to learn, have solid decision-making skills, and display the ability to react quickly to the everchanging technology landscape.
This recruitment is open on a continuous basis and applications will be accepted until the position is filled. Interested applicants should complete an online Yolo County Employment Application , a supplemental questionnaire , a detailed resume , and verification of education .

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.
DEFINITION
Under supervision, performs a variety of professional level duties in the design, development, implementation and maintenance of the Countywide Enterprise Resource Planning (ERP) system in response to business needs in a specific functional area, such as fiscal/accounting or human resources/payroll; acts as a liaison between technical support staff and end users in order to create end user business solutions within the Countywide ERP.
DISTINGUISHING CHARACTERISTICS
The Enterprise Resource Planning (ERP) Analyst I is the entry-level in this professional class series. Initially under close supervision, individuals with well-developed analytical and computer skills assist with projects of various types and sizes. As experience is gained, assignments are of greater complexity and are performed more independently. This class is alternately staffed with ERP System Analyst II, and incumbents may advance to the higher level after gaining experience, demonstrating proficiency and consistently performing work, which demonstrates the ability to perform the full journey level duties of the class, which generally requires one year of experience working as an ERP Analyst I.
The Enterprise Resource Planning (ERP) Analyst II is the experienced, journey level of the series. This is the targeted competency level and incumbents are expected to independently plan and carry out projects of moderate complexity and to administer ongoing programs with a well-defined scope. Working under general supervision, incumbents are expected to be proficient in performing a variety of responsible and difficult assignments. Assignments may also include provision of administrative staff support to various smaller departments and specified boards, commissions and committees.
The ERP Analyst classes are solely used within the Innovation and Technology Services Department, and incumbents in this class report to the ERP Project Manager, or other higher level manager. This series is distinguished from other County class series by the combination of both application specific functional knowledge and business process (operational) familiarity required to perform associated duties. The ERP Analyst differs from Information Technology (IT) classes such as Systems Software Specialist in that the IT classifications require technology-based expertise in areas such as design, construction, analysis and maintenance of application software programs and codes, hardware platforms and equipment, and designing, programming, and coding, without the functional business expertise in financial, budget, human resources, payroll, and related reporting functions. However, this classification should possess a basic understanding of the IT areas listed above to provide back up support.

Essential Functions

Duties may include, but are not limited to, the following:
  • Define and document County business requirements through discussions with executive and management staff and end users; create, document and maintain County business processes and troubleshoot ERP system issues in collaboration with County technical support.
  • Translate County business requirements into business solutions utilizing the ERP system; identify opportunities for improvements and increased functionality.
  • Automate business processes by using system delivered business processes to automate workflow approval processes and maximize the configurable functionality within the system.
  • Serve as a liaison between department end-users, analysts, information technology staff, and vendors in analyzing, designing, configuring, testing and maintaining the ERP system in order to ensure optimal system performance and meet County business requirements.
  • Track functional upgrades in new releases of ERP software; educate end users on new functionality and implement new functionality upon request.
  • Create integration design requirements and specifications in coordination with end users and technical staff; develop and coordinate acceptance criteria with end users.
  • Collect data, research topics, and gather information in the completion of studies; and make recommendations based on studies regarding business solutions in the ERP System.
  • Develop and manage project plans to implement business solutions; monitor and communicate progress of project.
  • Consult and coordinate with information technology and/or system vendors to resolve application/system problems.
  • Enter, maintain and audit data in the ERP system; assist and/or coordinate the development of test scenarios, scripts, and acceptance criteria for the testing of approved changes to the ERP system and/or implementation of a new or upgraded ERP system.
  • Develop training curriculum and conduct training sessions; create and implement policies and procedures, business rules, and user guides; respond to end user requests for assistance and provide instruction where needed.
  • Analyze and interpret technical ERP system and functional information, and translate/communicate it to end users in a manner that is easily understood.
  • Prepare a variety of periodic and special custom reports; create end user custom reports utilizing vendor's report writer tools.
  • Recommend and assist in the implementation of goals and objectives for assigned functional area; establish schedules and methods for achieving assigned work objectives.
  • Attend and participate in professional group meetings; and stays abreast of new trends and innovations related to the program area.
  • Develop and maintain effective working relationships with others; represent the County to the public, outside agencies and organizations as well as County employees in a positive and productive manner.
  • Perform related duties as assigned.


Employment Standards

Enterprise Resource Planning Analyst I:
Education: Graduation from an accredited college or university with a four-year degree; AND
Experience: Three (3) years increasingly responsible work experience which required expertise in one or more functional areas served by an ERP system (i.e., financial/accounting or human resources/payroll), including at least one (1) year experience interpreting and analyzing information system requirements within the assigned functional area.
Enterprise Resource Planning Analyst II:
Education: Graduation from an accredited college or university with a four-year degree; AND
Experience: One (1) year in the class of ERP Analyst I within Yolo County; or two (2) years of experience interpreting and analyzing information system requirements within the assigned functional area (i.e., financial/accounting or human resources/payroll) performing work comparable to the Yolo County class of ERP Analyst I.
License: This class requires incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.
Knowledge of:
  • ERP System modules and major business processes supported by an ERP
  • Principles of application integration points between all ERP functions
  • Systems analysis methods, problem diagnosis and troubleshooting techniques
  • Procedures and methods for testing business functions within ERP systems
  • Data structures and relationships to other functions, design, access, extraction and security; data collection and classification procedures
  • Principles and practices of training
  • Customer service practices and strategies
  • Pertinent local, State and Federal laws, ordinances and rules
  • Modern office procedures, methods and computer equipment
  • Computer software, including word processing, spreadsheet, and database applications
  • English usage, spelling, punctuation, and grammar
In addition to the above, some positions require additional knowledge specific to the functional area supported.
  • For Finance positions, this includes: Generally Accepted Accounting Principles (GAAP); and principles and practices of general ledger, billing, procurement, accounts payable/receivable, cash receipts, bank management, and budget management
  • For Human Resources positions, this includes: principles and practices of core human resources, position control, leave management, compensation, benefits administration, time tracking, payroll, financial reporting and regulatory reporting
Ability to:
  • Understand the interrelationships between the ERP System and other County systems; and understand when to direct application and system problems to technical support
  • Define and document business requirements and procedures
  • Read, understand, analyze, interpret and apply ERP system manuals, written materials and statistical data, and provide expert instruction to end users
  • Work independently and exercise initiative within established procedural guidelines, and organize and prioritize work to meet established deadlines
  • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
  • Analyze complex data, identify discrepancies, and draw logical and appropriate conclusions; present technical information and data in an effective manner
  • Prepare technical written materials, accurate and concise summaries and tables, and apply statistical formulas
  • Understand, interpret, apply and explain local, state, and Federal laws, regulations, and operational and technical policies and procedures
  • Communicate clearly and concisely, both orally and in writing; follow oral and written instructions
  • Establish and maintain effective working relationships with diverse groups of people, treating all individuals with courtesy, tact, and respect


Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire and verification of education. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:
  • As an attachment to the online application
  • By e-mail to jobs@yolocounty.org
  • By fax to (530) 666-8049
  • By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.
* Screen for Minimum Qualifications
* Screening for Best Qualified
* Department Selection Interviews
* Reference Checks
• Conditional Job Offer, pending:
* DOJ Livescan
* Medical Examination (Drug & Alcohol Screening)
* Proof of Vaccination or Exemption

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Verification of Education
Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.

For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site ( http://www.iau-aiu.net/content/institutions ).

Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.

2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.

Note : Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

EDUCATIONAL RECORDS EVALUATION SERVICE
601 University Ave., Suite 127
Sacramento, CA 95825
(916) 921-0790
www.eres.com

FOREIGN EDUCATION DOCUMENT SERVICE
P.O. Box 151739
San Diego, CA 92175
(619) 265-5810
www.documentservice.org

CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.
P.O. Box 18358 Anaheim, CA 92817
(714) 237-9272
www.iescaree.com

GLOBAL SERVICES ASSOCIATES, INC.
409 North Pacific Coast Highway, # 393
Redondo Beach, CA 90277
(310) 828-5709
www.globaleval.org

INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE
P.O. Box 3665
Culver City, CA 90231-3665
(310) 258-9451
www.ierf.org

Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.

Equal Employment Opportunity : It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Job Address

Woodland, California United States View Map