Clerk of the Board of Supervisors

  • San Jose, California
  • Sep 20, 2021
Full Time Clerical and Administrative Support
  • Salary: $180,596.52 - $195,457.34 Annually USD

Job Description

Under general direction, to direct and administer the activities of the Office of the Clerk of the Board of Supervisors, which maintains minutes and official records and provides secretarial services for the Board of Supervisors and various boards and commissions of the County.

This is an Unclassified Executive Leadership position appointed by the Board of Supervisors.

The Office of the Clerk of the Board of Supervisors

The Clerk of the Board of Supervisors provides administrative support to the Board of Supervisors, information to the public and maintenance of the historical record of the County and the Board. These duties include attendance at all regular and special meetings of the Board of Supervisors, Assessment Appeals Board, and more than 40 Boards and Commissions by processing the Applications and forms necessary to volunteer and serve on these legislative bodies.

The Clerk's office provides meeting support by preparing and publishing , agenda preparation, processing and maintenance of official records of all actions taken, writing and maintaining minutes, and other activities. These duties are mandated by State Code, the County Charter, and/or the County Ordinance Code. In addition, the Clerk's Office also provides professional office support for the Board of Supervisors, their staffs, and the various boards and commissions of the County. The Office also receives and processes applications, permits, petitions and appeals to the County and coordinates the volunteers who staff the public information booth in the main lobby of the County Government building.

Filing Period and Application Procedure

Issued: August 30, 2021 - Final Filing Date: Continuous until filled. The recruitment may be extended or closed as early as 10 days after issue date. You are encouraged to apply as soon as possible and to monitor this site for updated closing information.

This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online at .

All applicants are strongly advised to provide the following:
1. Resume
2. Cover letter explaining why you are the ideal candidate including specific examples from your experience. (maximum of 3 pages)

This additional information is necessary and may be used during the competitive screening process.

Questions regarding this Executive recruitment may be directed to Patricia Carrillo, Executive Services at (408) 299-5897.

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Typical Tasks
The County of Santa Clara is seeking a proven executive who will be a progressive, energetic, responsive, politically astute and confident leader who is flexible, a good problem solver and customer service oriented. An excellent candidate should be a team player who possesses a creative vision to advance the Office's goals and services. Additionally, this individual will thrive in a high pressure, fast paced, dynamic and changing environment with constantly shifting priorities. Interpersonal skills and the ability to easily relate and adjust to a variety of situations and personalities and to communicate with staff at all levels of the organization are a must. Opportunities include determining appropriate staffing levels, implementing new technologies and developing performance standards.

Typical Management Responsibilities
  • Plans, organizes, directs and evaluates the work of the Office of the Clerk of the Board of Supervisors.
  • Coordinates the activities of the various commissions, committees, and authorities which are advisory to the Board of Supervisors.
  • Serves as parliamentarian for the Board of Supervisors.
  • Performs all acts required by law or by ordinances as directed by the Board.
  • Directs preparation and publication of agendas, notices, and minutes of meetings, hearings, appeals, rezoning's and other matters within the jurisdiction of the Board.
  • Directs the receipt and processing of applications, permits, petitions, and appeals to the county.
  • Serves as liaison for the Board of Supervisors to provide and interpret information to County departments, government agencies and the public.
  • Directs the maintenance of official records, such as files and indexes of resolutions, ordinances, contracts, bonds, and other official papers.
  • Selects, appoints and evaluates performance of staff.
  • Prepares, reviews and controls the department budget.
  • May be assigned Disaster Service Worker responsibilities as necessary; and performs related duties as required.

Employment Standards
The successful candidate would typically acquire the following knowledge and abilities through education and training equivalent to a Bachelor's degree in Business or Public Administration, or a related field, and considerable experience involving demonstrated managerial and administrative skills which would provide an understanding of the local government legislative process and the functions and operations of the staff department that supports it. Experience as a manager or administrator in a City Clerk or Clerk of the Board of Supervisor's Office is desirable.

Knowledge of:
  • The sections of the Government Code and other legal references pertaining to the duties, powers, limitations and responsibilities of the Clerk of the Board of Supervisors.
  • The duties and powers of the Board of Supervisors as imposed by laws.
  • Organization of local government and political subdivisions, special districts, and local government boards, committees, commissions and agencies.
  • Intergovernmental agency relationships.
  • Parliamentary procedure, legal instruments, and documents common to local government.
  • Principles and practices of organization, administration, personnel management and budgeting.
  • Data processing and record keeping systems.

    Ability to:
  • Plan, organize, direct and evaluate the work of a diverse staff providing clerical and reporting support to the Board of Supervisors.
  • Interpret, explain and apply complex regulations, laws, directives, policies and procedures.
  • Investigate and analyze difficult administrative and personnel problems and implement solutions.
  • Coordinate functions and maintain effective working relationships with other departments, agencies, organizations and the public.
  • Express ideas effectively in oral and written form.

Closing Date/Time: Continuous

Special Instructions

Please mention you found this employment opportunity on the job board.

Job Address

San Jose, California 95110 United States View Map