The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries.
OSDH is seeking a full-time Secretary IV providing support to Office of the State Epidemiologist. This is an unclassified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package
, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here
] . The annual salary for this position is up to $51,017.00, based on education and experience. Position Description
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Position Responsibilities /Essential Functions
•Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
•Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
•Receives visitors; answers inquiries personally or refers to appropriate official.
•Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
•Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
•Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
•Supervises administrative or clerical assistants. Knowledge, Skills and Abilities
Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. Physical Demands and Work Environment
•Ability to sit at a computer terminal for an extended period of time
•Ability to work in a confined area
•Light to moderate lifting
•Understand the speech of another person
•Speak clearly so listeners can understandMINIMUM QUALIFICATIONS
Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience. NOTES REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.
All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application.
No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points Apply only for initial appointment in the Classified Service.
Closing Date/Time: Continuous