Health Emergency Preparedness Associate Management Analyst/Management Analyst-Limited Term (Open)

  • County of San Mateo, CA
  • Redwood City, California
  • Sep 20, 2021
Full Time Administrative Analysis and Research Fire and EMS Public Health
  • Salary: $7,179.47 - $10,386.13 Monthly USD

Job Description

Description
The County of San Mateo's Emergency Medical Services Agency is seeking a highly motivated candidate with outstanding Public Health and Emergency Preparedness knowledge and experience for the position of Health Emergency Preparedness Associate Management Analyst/Management Analyst-Limited Term.

The current vacancy is a limited term position in the Health Emergency Preparedness Program, located in South San Francisco, CA, but will travel/drive to various locations to perform the duties of the position. Must be available for call-out in the event of emergencies.

The primary duties include, but are not limited to:
  • Under general supervision of EMS Management; plan, coordinate, and implement public health emergency preparedness activities, including pre-emergency planning, emergency response activities, and post-emergency functions. Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.
  • Facilitate the development, operationalization, implementation, maintenance, review, and update of public health emergency response plans and procedures; capture response protocols in comprehensive and concise planning documents; and devise effective response strategies based on planning objectives and resources.
  • Regularly interact with a variety of stakeholders, including executive leadership, and may represent the program at local, regional and state meetings, committees, or workgroups. Provide capacity building assistance to partners and stakeholders at the local, regional, state, national, and federal levels.
  • Ensure the direction and activities of the program are aligned with local, state, and federal response guidance, rules, regulations, and requirements.
  • Gather data and information through a variety of methods; analyze and synthesize data and information to assess, evaluate, and inform progress towards preparedness and response goals.
  • Assess department and county-wide preparedness training needs and design, develop, and deliver trainings, exercises, and other outreach to ensure all staff and response partners are aware of and prepared for their roles during emergencies.
  • Be available to work during emergencies and to attend a variety of after-hour meetings and training programs due to the nature of this position.

Examples of Duties:
  • Develop organizational policies, plans, and procedures for implementing COOP plans and assessments of capabilities in accordance with all requirements and policies. Facilitate COOP planning within the department and coordinates with county-wide efforts.
  • Serve as the liaison between County Health and the San Mateo County Medical Reserve Corps (MRC). Coordinate and execute the preparedness and response activities of the MRC. Develop MRC's administrative and operational plans to recruit, organize, and utilize volunteers to prepare for and respond to public health emergencies and build community resilience.
  • Coordinate MRC volunteer activities including meetings, recruitment, orientation, credentialing, training, and correspondence. Maintain database of volunteers, create and format documents, manage group email distribution lists, and prepare presentations and recruitment materials.
  • Assist with activities for the San Mateo County healthcare Coalition, generate collaboration opportunities for the Healthcare Coalition and the Medical Reserve Corps.
  • Plan, develop, implement and evaluate public health preparedness and response exercises following Homeland Security Exercise and Evaluation Program (HSEEP) guidance. Provides consultative services and technical assistance to public and private partners, stakeholders, and local and state agencies in the development of integrated drills and exercises relating to health and medical activities. Design, development, and coordination of diverse types of exercises, including seminars, workshops, tabletops, drills, functional and full-scale exercises.
  • Contribute to long-term project, program, and strategic planning.
  • Participate in local, state and national meetings, as needed, to meet the goals of the program.
  • Research and implement an emergency communications platform in conjunction with other departments and colleagues.
  • Assist in fiscal and budgetary duties.
  • Perform other duties as assigned.

Ideal candidate will possess:
  • Ability to establish and maintain professional working relationships with partners and stakeholders.
  • Demonstrated project and/or program management skills.
  • Strong verbal communication skills.
  • Excellent technical and business writing skills.
  • Ability to prepare and maintain written and data reports/plans.
  • Ability to apply, analyze, and interpret written material, quantitative, and geographic data to draw conclusions and make recommendations based on that data to inform planning, response, situational awareness, and recovery.
  • Accuracy and detail-oriented in data and written tasks.
  • Ability to establish priorities and manage multiple activities to meet program, department, and County deadlines through application of time management skills.
  • Ability to work independently and as part of a team.
  • Ability to handle and resolve program challenges.
  • Strong professional ethics.
  • Ability to maintain confidential information and handle confidential matters.
  • Ability to follow protocol, procedures, and guidelines.
  • Ability to carry out written or verbal instructions.

Additionally, the following are highly preferred:
  • Completed courses: FEMA IS 100, 200, 700, 800; FEMA ICS 300 and 400; and HSEEP.
  • Bachelor's Degree in emergency management, business administration, public administration, public health, communications, criminal justice, or a related field and one (1) year of experience planning and coordinating emergency response programs and activities; OR Associates Degree in emergency management, public health, business administration, public administration, communications, criminal justice, or a related field and three (3) years of experience planning and coordinating emergency response programs and activities; OR any combination of certifications and experience that totals a minimum of five (5) years of progressively more responsible positions in emergency management.
  • Proficient in Microsoft Office Suite.
  • Clinical background.

SALARY
Associate Management Analyst: $41.42 - $51.77 /hour
Management Analyst: $47.93 - $59.92 /hour

This is a limited term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.

Information for current County employees: Current and regular San Mateo County Employees who are interested in this assignment must submit application materials and compete in the selection process. If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.
Qualifications
Licenses and Certifications:
Possession of a valid California Driver's License.

Background Check: Pass a detailed background investigation prior to appointment.

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

Knowledge of:
  • Project and/or program management, analytical processes, and report preparation techniques.
  • Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  • Principles of mathematical and statistical computations.
  • Research and reporting methods, techniques, and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Principles and practices of public administration as applied to operational unit and program administration.
  • Principles and practices of county management and government.
  • Sources of information related to a broad range of county programs, services, and administration.
  • Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  • Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
  • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  • Record keeping principles and procedures.
  • Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Ability to:
  • Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  • Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Plan, organize, and carry out assignments from management staff with minimal direction.
  • Plan and conduct effective management, administrative, and operational studies.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  • Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Application/Examination
If you are interested in being considered for this limited term position the following items must be submitted via e-mail:
  • Resume
  • Cover letter with responses to Supplemental Questions (maximum of 2 pages)

Supplemental Questions:
  1. Possession of a valid California Class C Driver License or equivalent is required. Indicate how you meet this requirement.
  2. Describe in detail your experience and background that would make you a great candidate for this Health Emergency Preparedness position.
  3. Describe your experience and level of responsibility in preparing and managing a project that involves multi-disciplinary stakeholders. In your response, include (a) the scope of the project; (b) the challenges you encountered; (c) the steps you took to resolve them; and (d) the results.

Please include the words "Health Emergency Preparedness Associate Management Analyst/Management Analyst-Limited Term Position" in the subject line of email submission. All submitted materials must be in a Word or PDF format.

Please submit the above listed materials via email to:

Shruti Dhapodkar, Health Emergency Preparedness Manager

sdhapodkar@smcgov.org

Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.

Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.

NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.

The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. We are proud to be an Equal Employment Opportunity Employer.

Job Address

Redwood City, California United States View Map