Job Description Office of Access and Inclusion
Annual Salary Range: $73,376 - $97,825
Non-Exempt / Bargaining Unit
The Office of Access & Inclusion is seeking a Program Coordinator who will provide operational support for the entire team, including frontline response to phone inquiries and email, tracking grant deadlines and deliverables, compiling summaries for grants staff and information for external supporters, processing grant agreements, and maintaining relationships with grantee organizations. The Program Coordinator will also manage the development and implementation of software applications for online grantmaking. The successful candidate will be adept with technology applications, have an eye for detail, possess strong organizational skills and be an excellent communicator.
DEFINITION: Under general direction, the Program Coordinator performs professional administrative coordination and development of activities in support of assigned State Bar programs.
DISTINGUISHING CHARACTERISTICS - The Program Coordinator classification is distinguished from the higher level Program Analyst in that the Program Coordinator is focused on administrative coordination, whereas the Program Analyst is the professional class providing analytical expertise regarding programmatic or functional systems and procedures and exercises a higher degree of independent judgement and performs more complex work.
EXAMPLES OF ESSENTIAL DUTIES: Duties may include, but are not limited to the following:
- Performs professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
- Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research.
- Provides input in developing and evaluating program policies and procedures, evaluates, and proposes changes concerning the methods of operation.
- Responsible for the development and monitoring of the annual budget in assigned area, creates financial and programmatic reports.
- May train other staff in program procedures to ensure the proper level of support for ongoing activities of the department.
- Represents the State Bar at programs and functions, coordinates activities with other State Bar departments and outside agencies and responds to inquiries from attorneys and the public.
- Coordinates the development of publicity, materials, speakers, registration and programs for various State Bar events.
- Designs, creates, remediates, and places content materials on the State Bar website.
- Prepares meeting site operations including schedule of events and timelines, communicates program requirements and assists with facility negotiations.
- May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job.
EMPLOYMENT STANDARDS Knowledge of
- Problem identification, analysis and evaluation.
- Problem solving and conflict resolution methods and techniques.
- Principles in the development and management of educational and other programs. Principles of web architecture and development tools.
- Computer information systems, including personal computer applications, word processing and spreadsheet programs.
- Principles of effective writing and verbal presentation.
- Coordination and operation of programs.
- Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar.
- Computerized information and database recordkeeping systems.
Minimum Qualifications: Education:
- Apply the policies and practices of a department in support of program goals.
- Prioritize work assignments to meet program timelines.
- Operate modern office equipment including computer hardware, software, and internet and web-based applications.
- Compile data and prepare narrative and reports.
- Appropriately respond to requests and inquiries from the public, State Bar members, or other departments. Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
- Maintain the confidentiality of information.
- Assess written documents and verbal requests, select alternatives and make recommendations.
High school diploma; college degree preferred or a combination of education and experience sufficient to perform the duties of the position. Experience:
One (1) year of progressive experience in administrative or program related work. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. Physical Requirements:
- Sit for extended periods of time.
- Make fine visual distinctions upon proofreading written document and viewing information on a computer screen. Ability to lift up to 25 pounds.
- Possess visual capability and digital dexterity to operate a computer and other standard office equipment.
- Digital dexterity to assemble, retrieve and replace files.
- Frequent and ongoing use of a telephone and computer terminal.
UPDATED SEPTEMBER 30, 2021 Condition of Employment
Employment with the State Bar of California requires full vaccination and proof of full vaccination for COVID-19 before starting work. Exemptions to the mandatory vaccination policy may be available for a medical condition, disability, or sincerely held religious belief and must be approved before starting work.