Senior Municipal Court Clerk

  • CITY OF BIRMINGHAM, AL
  • Birmingham, Alabama
  • Sep 20, 2021
Full Time Clerical and Administrative Support Court Administration

Job Description

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Grade 16
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CLOSE DATE
12/31/2021

SUMMARY

IF YOU APPLIED IN THE LAST 12 MONTHS YOU DO NOT HAVE TO REAPPLY.

Senior Municipal Court Clerks perform advanced clerical support for a large municipal court such as completing and certifying legal documents, conducting research, reviewing financial information, and facilitating communication between parties. Employees oversee courtroom operations to ensure compliance of court activities, rulings, and reporting. Senior Municipal Court Clerks direct the clerical and financial record keeping activities of Court Clerks to ensure the efficient and correct execution of court orders, directives, and policies. Work is completed in an office or courtroom, and employees in this job class report to a higher-level Court Clerk.

TYPICAL JOB DUTIES:
  • Serves as liaison for the court by facilitating communication and collaboration among all parties ensuring efficient operation of the court.
  • Handles payments, billing, and/or cash by calculating, collecting, posting, balancing, and/or reviewing financial information.
  • Conducts research and performs other duties in preparation for court.
  • Provides court-related clerical support and customer service.
  • Oversees the administration of courtroom operations by enforcing court procedures and compliance of court activities, rulings, and reports.
  • Assists with completion, filing, and certifying of court documents and other legal materials.
  • Performs duties of a magistrate.
  • Maintains paper and electronic filing systems for legal records, documentation, and correspondence.
  • Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.
  • Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.


MINIMUM QUALIFICATIONS:

The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board's job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.
  • Certification as a Magistrate from the Alabama Administration of Courts (AoC).
  • Experience working with various types of legal documents in court setting (e.g., warranty deeds, incorporations, mortgage documents, petitions, motions, legal filings).
  • Experience scheduling competing work demands to meet deadlines and maintain legal compliance.
  • Experience interpreting laws, codes, and procedures.


PREFERRED QUALIFICATIONS:
  • Ability to attain a Notary Public.
  • Supervisory experience in a legal environment.


COMPETENCIES:
  • Adaptability & Flexibility.
  • Computer & Technology Operations.
  • Leadership & Management.
  • Learning & Memory.
  • Mathematical & Statistical Skills.
  • Oral Communication & Comprehension.
  • Planning & Organizing.
  • Problem Solving & Decision Making.
  • Professionalism & Integrity.
  • Researching & Referencing.
  • Reviewing, Inspecting & Auditing.
  • Self-Management & Initiative.
  • Teamwork & Interpersonal.
  • Technical & Job-Specific Knowledge.
  • Training & Facilitation.
  • Written Communication & Comprehension.


CRITICAL KNOWLEDGES:
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Knowledge of basic office equipment (e.g. telephone, smartphone, fax machine, copier, computer, calculator).
  • Knowledge of Municipal Court systems and proceedings (e.g., City and local ordinances, amendments, proceedings, etc.).


WORK ENVIRONMENT:
Work is conducted almost exclusively indoors in a court or office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.

Job Address

Birmingham, Alabama United States View Map