Justice Court Services Assistant

  • Mohave, Arizona
  • Sep 20, 2021
Full Time Court Administration Legal Services
  • Salary: $30,284.80 - $35,048.00 Annually USD

Job Description

Job Summary

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Mohave County North Canyon Justice Court is currently recruiting for two (2) Justice Court Services Assistants located in Colorado City, Arizona.
Hiring Range 8 / Step 1-4: $14.56-$16.85 (Depending on Experience)

Depending on qualifications, posting will be used to fill current and future vacancies.

Under general supervision, undertakes and performs a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.

Work is performed under the general supervision of a higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent.


Essential Job Functions

The following EXAMPLES OF DUTIES are NOT intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification. The following provide a representative summary of the major duties and responsibilities. Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific, duties.
  • Accept new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.
  • Collect fees and issues receipts.
  • Set-up case in electronic and/or manual recording system.
  • Create new or update existing file folders.
  • Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
  • Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
  • Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares checks, validates and balances monthly and other financial reports, files and records.
  • Processes mail, provides to appropriate parties.
  • Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
  • Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
  • Assists judicial officer in a variety of tasks as assigned.
  • Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
  • As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes. Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
  • Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
  • Communicates and acts in a professional manner with the public, co-workers, and work contacts.
  • Performs related work as required.
  • Performs special assignments as requested.
  • Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures

Minimum Qualifications

  • A high school diploma/GED
  • AND one (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.
  • OR an equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications.
  • May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm).
  • Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.
  • Provide acceptable driving history at no cost to the County.
  • Must complete annual training as required by the Committee on Judicial Education and Training (COJET).

Knowledge, Skills & Abilities

Knowledge of:
  • Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
  • Mohave County and specific court-related policies and procedures.
  • Principles of bookkeeping and/or accounting.
  • Principles of file and records management.
  • Court processes, procedures and legal terminology.
  • Trends and practices in office, court and business operations.
  • Department policies, rules and procedures
  • Mohave County Personnel Policies and Procedures, and Department Regulation.
Skill in:
  • Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
  • Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
  • Working within deadlines to complete projects and assignments.
  • Assessing, analyzing, identifying and recommending solutions to problems.
  • Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
  • Operating a personal computer utilizing a variety of commonly used and specialized software applications.
  • Communicating and maintaining professionalism with the public, co-workers, and work contacts.
Ability to:
  • Comply with Mohave County Personnel Policies and Procedures, and Department Regulation.
  • Perform the essential functions of the job specifications with or without a reasonable accommodation.

Closing Date/Time:

Job Address

Mohave, Arizona United States View Map