Human Resources Information Specialist (HRIS), Payroll Services/HR (2021-1748)

  • Cal State University (CSU) San Marcos
  • San Marcos, California
  • Sep 18, 2021
Full Time Accounting and Finance Human Resources and Personnel

Job Description

Description:
PURPOSE OF POSITION:
Under general supervision, this position is responsible for all Human Resource Information Systems. Explores, identifies, implements, and continuously advances innovative use of technology and tools to develop and transform HR functionality, campus infrastructure and services. Creates technically advanced tools to collect, utilize and transform confidential job, compensation, benefits and other employee data and information, enabling efficient HR operations and retrieval of management information. Explores business analytics; accelerates the journey to unprecedented data management and reporting.

MAJOR RESPONSIBILITIES: % of Time

1. Manage HRIS project upgrades, modifications, database fixes, and system testing 30%
2. Proactively develops and implements innovative technology in support of management, 30%
technical and functional users
3. Evaluate and plan HRIS project resources 10%
4. Manage PeopleSoft systems access and security setup for campus users 10%
5. Technical systems analysis, programming support and troubleshooting of PeopleSoft HR 20%
and related systems

LIST OF TASKS FOR EACH MAJOR RESPONSIBILITY:

1. Manages HRIS project upgrades, modifications, database fixes and system testing
a. Progressively manages technical aspects of databases and applications to ensure quality of overall system performance and availability
b. Maintain and support various HR systems based on operational and regulatory requirements for upgrades, releases and fixes, system configurations, perform fit gap analysis, and conversion activities
c. Works with users to design, develop and test programs and interfaces to ensure overall system performance
d. Coordinate functional users to test database changes and assist with additional database testing prior to implementation in a production environment
e. Increase effectiveness of HRIS applications, review documentation and systemwide policies, create, develop and continuously strengthen project and business process documentation for systems and customizations
f. Increase effectiveness of HRIS applications, analyzes user system and application needs, determine and evaluate alternative solutions and approaches to meeting those needs and proposes optimal technological solutions
g. Test and troubleshoot system functionality including integration issues between PeopleSoft and other systems
h. Consult with users to identify and document software/system purpose, work flow issues, output needs and to determine overall functional and technical system requirements and specifications
i. Create and maintain PeopleSoft HR setup tables
j. Develop, configure, test, and perform mass updates

2. Proactively develops and implements innovative technology in support of management, technical and functional users
a. Explore and implement new applications and develop alternate uses of new and existing systems
b. Identify, develop and advance innovative use of technology tools in support of all HR functions
c. Transform data into information identifying and utilizing cutting-edge trends in technology
d. Accelerate the journey to smarter reporting, evaluating reporting needs and issues and develop easily accessible reporting solutions
e. Guide and assist cross-functional/technical teams in requirements gathering, coordination and implementation of new campus systems and projects
f. Enhance data retrieval methods for efficient data extraction of HR information from multiple systems
g. Develop, update and maintain PeopleSoft queries and reports (SQR, etc.), providing advice on reporting tables and guides
h. Empower campus personnel with tools to further dissect and examine information

3. Evaluates and plans HRIS project resources
a. Serve as a functional and technical lead for the PeopleSoft Campus HR modules supporting the HR and Payroll Offices with processes, training, and technical development
b. Function as the primary contact for team support and performs initial assessment
c. Interact with a wide variety of faculty, staff, managers, and vendors to understand and address problems from a broad and interactive perspective
d. Coordinate program and functional specification development/testing as well as time and cost estimates for customizations, upgrades and other project activity - this includes coordination of discussions with functional experts and campus representatives.
e. Develop long range technical solutions that combine information and ideas in new and unprecedented ways
f. Determine and coordinate support for CMS owned PS pages and tables

4. Manage PeopleSoft systems access and security setup for campus users
a. Serve as the HR security administrator overseeing security access guidelines and protocols
b. Adhere to all information and security policies
c. Develop highly efficient and secure process to obtain and remove security access of all employees
d. Manage security setup tables
e. Ensure quick response and resolution of helpdesk tickets

5. Technical systems analysis, programming support and troubleshooting of PeopleSoft HR and related systems
a. Manage HRIS projects and databases supporting within PeopleSoft/Oracle HCM modules such as: recruiting processes (Staff, and Management hiring), Benefits Administration, Workforce Administration (Payroll), Time and Labor, Absence Management, Labor Cost Distribution and Position Management. Identifies business solutions based on user needs
b. Research issues and independently resolves a wide range of technical problems
c. Work closely with functional users in solving systems-related problems, coordinating systems support and increasing effectiveness of HRIS applications including creating/updating business process documents (workflows, guides, etc.)
d. Guide and support application testing (at all levels; unit, system and integration) to ensure quality and standards are met
e. Contrive database enhancements, coordinate changes and implementations with technical and functional teams
f. Undertake special projects as directed

PROVIDES LEAD DIRECTION OF OTHERS

NA

REQUIREMENTS OF POSITION:
1. List education and experience required
a. Bachelor's degree in information systems, computer science or related field plus four (4) years of increasingly responsible work experience in HRIS systems development and implementation OR an equivalent combination of education and experience.
b. Knowledge of HRIS products, specifically PeopleSoft HR and all modules

a. Preferences
Experience in an academic setting.

2. List knowledge, skills, and abilities required for this position.
a. Ability to demonstrate an awareness and appreciation of the cultural diversity of the University community and establish and maintain cooperative and effective relations with University employees, students and the public
b. Ability to integrate and apply work related knowledge to achieve innovative solutions
c. Ability to anticipate the impact of problems and solutions on other systems
d. Ability to investigate and research new systems and technologies and develop complex systems and solutions
e. Ability to understand problems from a broad perspective and explore, conceive, and implement solutions and ideas in new ways
f. Ability to predict and anticipate problems and be proactive when creating solutions
g. Ability to create and maintain an energized and meaningful working relationship with the staff and administrators in the division and throughout the campus
h. Expert knowledge in data creation, collection, interpretation, and use in understanding the workings of the organization
i. Ability to accelerate the advancement of data extraction in a revolutionary and highly progressive manner
j. Demonstrated communication expertise using persuasion and negotiation
k. Ability to empower, teaching and transferring knowledge and skills to others
l. Development and support experience in a CSU CMS Peoplesoft environment
m. Knowledge and experience developing and/or programming SQL, SQR, PeopleTools, PeopleCode, Component Interface, PeopleSoft Application Designer, Oracle Database and Oracle development tools
n. Knowledge of PeopleSoft Portal and web development tools
o. Ability to understand problems from a broad, interactive perspective
p. Ability to be proactive and is able to develop solutions that combine information and ideas in new, unprecedented ways
q. Strong interpersonal skills with the ability to interact with a variety of staff and management with varying technical skills and knowledge
r. Ability to work independently, prioritize and organize workload; make ambitious decisions positively affecting day-to-day operations; handle highly sensitive and confidential information
s. Ability to independently apply judgment and develop solutions to non-standard problems quickly and efficiently
t. Demonstrated ability to provide high level of customer service and customer satisfaction
u. General understanding of state and federal reporting requirements (VETS-4212, IPEDS, AAP)
v. Strong written and oral communication skills
w. Ability to quickly learn and apply technical knowledge

3. List machines, tools, equipment, and motor vehicles used in the performance of the duties
a. Personal computer, telephone, photocopier, fax, printer, shredder

4. Unique working conditions
a. Work affects a highly sensitive area
b. Ability to communicate effectively with customers
c. Ability to work in a fast-paced environment
d. Must be able to sit for extended periods using a computer terminal

5. Other Employment Requirements
a. This position is required to complete the CSU's Discrimination Harassment Prevention Program for Supervisors and/or Leads.

b. This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

c. Must participate in required campus trainings including, but not limited to, Information Security Awareness Training and CSU's Sexual Misconduct Prevention Program.

Closing Date/Time: Open until filled

Job Address

San Marcos, California 92096 United States View Map