Recruitment Number VA1478
Posting Period Open Until Filled (Review of Applications will begin 10/13/21. Applications received after that date may be considered.)
On Campus Only No
Working Title DIRECTOR OF FINANCIAL AID AND SCHOLARSHIP OFFICE (Administrator III)
Class Title ADMINISTRATOR III
Salary Range (From $ to $) Salary commensurate with background and experience of the individual selected. (Anticipated hiring salary not to exceed: $115,000 per year).
Department Financial Aid & Scholarship Office
Number of Positions 1
FLSA Code Exempt
Status At Will
Pay Plan 12/12
CBU/MOU M80 - Management Personnel Plan
Quick Link https://jobs.csuchico.edu/postings/6731
Hours Per Day 8 hours during the school year / 10 hours during the summer
Days Per Week 5 days during the school year / 4 days during the summer
This position is responsible for the administrative and fiscal oversight of the Financial Aid and Scholarship Office. The Director provides leadership and strategic direction for the department and is responsible for ensuring compliance with policies, procedures, laws, and executive memorandums related to Federal, State, and institutional administration of financial aid,
scholarships, and student employment.
For a full description of job duties, please visit: https://csuchico.box.com/v/VA1478-Position-Description
Effective September 30, 2021, the CSU will require faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions can be sent to: email@example.com (staff and management positions) or firstname.lastname@example.org (faculty positions).
Knowledge, Skills and Abilities
Incumbent must possess:
Thorough knowledge of:
• All regulations and requirements for management of student financial aid programs, delivery of financial aid, and fund reconciliation including, but not limited to:
• Title IV of the Higher Education Act, the Code of Federal Register, the Blue Book, the CSAC Operations Manual for Grants and Loans, and the State Educational Opportunity Program Grant Guidelines are regulatory sources which must be used on a daily basis.
• Sound management practices; time and personnel management techniques.
• Advanced communication skills, both verbal and written.
• Sound management practices and fiscal accounting procedures.
• Public relations skills for both in-house and public contacts.
• Advanced writing skills and oral communication skills.
• Group dynamics and discussion techniques.
• Participation and leadership in professional activities outside the department.
• Staff development and management skills including motivational techniques.
• Evaluation processes.
• Collective bargaining rights and responsibilities.
• Sensitivity to members of a diverse workforce.
• Effective communication and dissemination of information; must provide leadership and training to keep staff current in the profession.
Incumbent must possess:
• Evidence of a strong personal commitment to diversity.
• Management and leadership skills with the ability to be creative, make informed decisions and inspire staff.
• Advanced analytical, problem solving, and critical thinking skills within a complex work environment.
• Advanced skills in special event coordination, organization, and programming.
• Excellent interpersonal skills demonstrated by the ability to work effectively with all levels in a demanding environment.
• Excellent written and verbal skills and the demonstrated competence to effectively present information in either format.
• Excellent organizational skills.
• Independent judgement and critical decision-making skills.
• A high degree of initiative, integrity, and openness.
• Demonstrated skill with accomplishing goals through collaboration.
Incumbent must have the ability to:
• Ability to promote diversity goals and work effectively with a changing student clientele and workforce financial aid-related software, PC software (spreadsheet, word processing); financial aid management systems.
• Ability to maintain a productive, cohesive, efficient workforce in a dynamically changing regulatory environment.
• Provide leadership and motivate students from diverse backgrounds.
• Advise students individually and in groups on complex student-related matters.
• Anticipate needed changes and improvements in programs areas.
• Use teamwork and positive working relationships to gain acceptance of program operations.
• Delegate effectively to plan and direct the work of subordinates.
• Understand the roles and responsibilities of members of the organizations served.
• Work collaboratively with internal and external communities, including executive administrators, academic personnel,
• students and community agencies.
• Analyze complex situations and adopt effective courses of action while understanding the broader impact on the
• campus community.
• Use well-developed conflict resolution skills.
• Use various research methods to collect and analyze data, draw conclusions, and make recommendations.
• Handle sensitive and/or confidential matters with diplomacy and discretion.
• Maintain composure and respond pro-actively to safety and emergency issues.
• Manage diverse work teams and multiple customers.
• Adapt to the dynamics of organizational, procedural and policy changes.
• Organize resources to meet program goals.
• Listen to other opinions and incorporate those ideas into work plans.
• Perform assigned duties.
Required Education and/or Experience
Must have the education and experience required to perform the duties of the assigned position.
• Fiscal experience overseeing and shaping multiple and substantial budgets.
• Demonstrated success in supervising management-level staff.
• Experience in policy review and revision.
Preference may be given to applicants with the following as they may be considered specialized skills:
• Financial Aid and Scholarship information technologies.
• A breadth of enrollment management and student affairs programs and services.
• CSU financial aid and enrollment management policies and practices.
• Preference may be given to applicants with a master's degree in addition to the above-listed areas of expertise.
• California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
• The person holding this position is considered a "Limited Mandated Reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 (revised July 21, 2017) as a condition of employment.
• The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category; Financial Aid - Director, 2)
• This position is a Higher Education Employer-Employee Relations Act (HEERA) designated managerial position and comes under the Management Personnel Plan (MPP) of the California State University. Individuals appointed to management positions serve at the pleasure of the President or designee. They are excluded from the collective bargaining process, are not subject to probationary service, and do not receive tenure or permanent status. This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. Must be able to travel across campus to other offices and buildings for meetings and events.
Work is performed in a typical office environment operating standard office equipment.
This position qualifies for benefits including tuition fee waiver (if eligible).
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.
Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.
About the University and Community
California State University (CSU), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution (HSI) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.
CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.
The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Open Date (posting open date) 09/15/2021
Close Date (posting close date)
Open Until Filled Yes
2. Cover Letter
1. Optional Applicant Documents
Closing Date/Time: Open until filled