Event Operations Analyst (503962)

  • California Polytechnic State University
  • San Luis Obispo, California
  • Sep 13, 2021
Full Time Administrative Analysis and Research Tourism and Convention Services

Job Description


Job Summary

Under the direction of the Senior Custodial Manager for Facilities Operations, this position is responsible for the independent oversight and coordination of Facilities Operations event support, including but not limited to relations with on and off-campus entities, scheduling of all facilities labor required for event, equipment use and/or rental, building condition and operation, and maintenance. This position will work on events such as commencement, open-house, and support donor relations and alumni engagement events, sporting events, and various student orientation activities. The incumbent will regularly exercise judgement and discretion to meet objectives and resolve situations as they arise.

Department Summary

Facilities Management and Development (FMD), a unit within the Administration and Finance Division (AFD), is responsible for the planning, design, construction, operation, maintenance, and repair of university facilities, grounds, and infrastructure. FMD consists of five critical and interdependent support departments, including Customer & Business Services; Energy, Utilities, & Sustainability; Environmental Health & Safety; Facilities Planning & Capital Projects; and Facilities Operations. In support of the Cal Poly mission, the Facilities Management and Development department is committed to sustainability, responsible stewardship of natural resources, and promoting an inclusive culture that values individual and organizational integrity, civility, equity and diversity.

Key Qualifications
  • Demonstrated ability to review event plans from potential users for safety, code compliance, and adherence with approved use procedures. Knowledge of or ability to quickly learn code compliant operations for event support services in the facilities (i.e. food service, catering, crowd control, pyrotechnics, stage erection, and sound.)
  • Demonstrated experience in anticipating problems and addressing them proactively.
  • Ability to perform detailed work with a high degree of accuracy and efficiency. Strong organizational and time management skills; demonstrated ability to take initiative and perform work with the demands of multiple and diverse deadlines.
  • Working knowledge of computer applications including word processing, spreadsheets, design software, databases, online systems, calendaring and email to produce construction documents, specifications or information retrieval.
  • Demonstrated customer service experience requiring a high level of diplomacy and professionalism.

Education and Experience

Equivalent to graduation from a four-year college or university. Three (3) years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.


Possession of a valid driver's license or the ability to obtain by date of hire.


Anticipated Hiring Range: $55,200 - $72,000 Per Year

Classification Range: $46,764 - $84,612 Per Year

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer.

Supplemental Information

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu.

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Closing Date/Time: Open until filled

Job Address

San Luis Obispo, California 93405 United States View Map