Scholarship & Fellowship Coordinator (Administrative Support Coordinator II) (501986)

  • San Diego State University
  • San Diego, California
  • Sep 11, 2021
Full Time Administration and Management Clerical and Administrative Support Public Health

Job Description


Position Summary

Under the supervision of the Administrative Analyst and the Associate Dean of Graduate Affairs, the Scholarship & Fellowship Coordinator will be responsible for supporting post-baccalaureate student success in the areas of scholarship and fellowship marketing, awarding, and post-award support. The portfolio of scholarships and fellowships associated with this position represent the most valuable (in terms of award amount), selective, and time-intensive to review and manage. This includes SDSU awards that require nomination by faculty (University Graduate Fellowship, Presidential Graduate Research Fellowship, Master's Research Scholarship), SDSU awards that students apply for directly (Graduate Equity Fellowship, two Graduate Student Travel Funds), and CSU Chancellor's Office awards promoted and managed by Graduate Studies staff (CSU Chancellor's Doctoral Incentive Program, Sally Casanova Pre-Doctoral Scholarship). Consequently, the ASC will work directly with graduate students, faculty and staff from across the university.

Under supervision, the Scholarship & Fellowship Coordinator is expected to maintain high level support for each fund in their portfolio through the entire annual cycle: advertisement, applicant support, application organization, support of review committees, notifying applicants of decisions, soliciting budget information (where applicable), and required end-of-cycle administrative tasks. Summary reports will be generated for each fund annually.

Under supervision, the Scholarship & Fellowship Coordinator will also provide high level administrative support for special programs exclusive to awardees. These may include special events, recurring seminars, online informational materials, and targeted co-curricular services.

The Scholarship & Fellowship Coordinator may occasionally be required to perform general support duties for other Graduate Studies staff, such as verifying student records, reviewing student forms, office clerical support, and serving as a front desk lead.

For more information regarding College of Graduate Studies, click here.

This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before June 30, 2022, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn new electronic systems; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Preferred Qualifications and Specialized Skills
  • Proficiency in Microsoft Office Suite, including Word and Excel.
  • Proficiency in Google Docs and Google Sheets.
  • Ability to track and manage multiple overlapping projects, at different stages of completion.
  • A minimum of a Bachelor's degree in Student Affairs, Psychology, Public Administration, Sociology, Education or a related field; or the equivalent of 3 years of progressively responsible office clerical experience under supervision.
  • Experience working in a university environment.

Compensation and Benefits

Starting salary upon appointment not expected to exceed $3,500 per month. CSU Classification Salary Range: $3,352 - $5,639 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on August 3, 2021. To receive full consideration, apply by August 2, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map