OES Director (Administrator III) - Office of Emergency Services (504710)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Sep 10, 2021
Full Time Administration and Management Emergency Management

Job Description

Description:

Working Title

OES Director

Administrator Level

This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President (AVP) for Business Operations.

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Emergency Services

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday; 8:00 AM to 5:00 PM

Anticipated Hiring Range

$11,139 Per Month ($133,668.00 Annually)

Salary is commensurate with experience.

Position Summary

Under the general direction of the Associate Vice President (AVP) for Business Operations, the Director of the Office of Emergency Services is responsible for performing the full range of work related to the coordination of the Campus Emergency Management Plan and working collaboratively with campus partners for Clery Act compliance for the university. Additionally, the incumbent serves as the Clery Director (mandated per EO 1107) and the Campus Safety Survey Administrator who has extensive responsibility for SF State's compliance with Clery Act reporting requirements.

Position Information

Develop and Coordinate the Campus Emergency Management Plan
  • Develop and refine campus policy concerning life safety and represent the University with on/off-campus entities regarding emergency management response and perform a formal review annually.
  • Coordinate all functions of campus emergency operations. This includes implementing EOC/E-PREP training, developing and maintaining relationships with (local, state, and federal) public agency partners, and overseeing the implementation of the University Police Department (UPD) Emergency Preparedness program.
  • Develop and maintain a current roster of campus resources, contracts, and agreements for materials and services that may be needed in an emergency including emergency response equipment, emergency power, communications equipment, care & shelter equipment, and necessary supplies.
  • Communicate emergency procedures to the campus community. Multiple options are available to campuses to communicate their campus community e.g., web-posting of specific evacuation procedures, newsletters, classroom or office posters, or through other mechanisms for dissemination of emergency procedures.
  • Ensure the campus is fully compliant with CSU Executive Order 1056 Emergency Management.
  • Engage and partner with their external emergency management community, such as city, county, fire, etc. to build a working emergency management relationships which allow for better coordination and response to regional multi-agency events.
  • Support the Systemwide Emergency Coordinators Affinity Group which is charged, in part, with studying and proposing solutions to systemwide issues such as emergency communications, mutual assistance protocols, and training.

Clery Director for SF State
  • Interact within and outside of the university with exposure to highly sensitive/confidential information and the ability to manage sensitive interpersonal situations.
  • Conduct program and policy research, analysis, and development in support of community outreach and crime data analysis, for campus Clery Act compliance.
  • Lead the SF State Clery Compliance Team
  • Serve as the institution's "Campus Safety Survey Administrator," with Crime Data Analyst & Community Outreach/Education and overall Clery compliance
  • Develop and coordinate the institution's Clery Act Compliance program
  • Prepare, publish and distribute the Annual Security and Fire Safety Report within mandated timeframes.
  • Prepare and publish daily police activity logs on the department website.

Emergency Training
  • Coordinate and conduct EOC training exercises as well as non-EOC training exercise as required by EO 1056
  • Coordinate, develop and provide standard emergency training for all campus personnel as well as targeted training for those with emergency management and emergency response support roles at the institution.

Campus Response
  • Respond to campus or local community emergencies as dictated by the campus or local agencies

Other duties as assigned

Minimum Qualifications

• Equivalent to a Bachelor's degree and five (5) years of emergency management.
• Valid California Driver's License and possession of a satisfactory driving record.
• Ability to perform all duties in a professional, competent, and courteous manner, exercising independent
judgment and sound decision making skills.
• Ability to handle all duties with accuracy, timeliness, and trust.
• Ability to plan, organize, multi-task, and prioritize work to meet deadlines.
• Possession of strong oral and written communication skills.
• Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion.
• Knowledge of community policing programs, public safety procedures and emergency response planning.
• Ability to lead, direct, supervise, motivate and inspire others; measure the performance of people, teams and
organizations, and assess performance and progress.
• Ability to interact effectively with members of the department and public in stressful situations.
• Ability to communicate effectively with a diverse student, staff, faculty, and campus community is essential.
• Must possess outstanding interpersonal skills and work well with others.
• Must be technology sawy, and proficient with the Windows platform (word processing, spreadsheets, databases, etc.).

Preferred Qualifications

• Possession of an Emergency Management Certificate or prior supervisory experience of an emergency management program.
• Thorough knowledge of the National Incident Management System (NIMS), Standardized Emergency Management System (SEMS), Incident Command System (ICS) guidelines, and general emergency preparedness practices.
• Knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of, and ability to, apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Experience working in higher education.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to: take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; to anticipate problems and address them proactively; train others on new skills and procedures and provide lead work direction; analyze data and make accurate projections using business mathematics and basic statistical techniques; make independent decisions and exercise sound judgment; compile, write, and present reports related to program or administrative specialty.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Demonstrated ability to: effectively interpret, organize, and present information and ideas in written or presentation form; establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Demonstrated skill in verbal communication, including the ability to present information and respond to questions from employees, managers, customers, and the general public in both small and large group settings.
• Experience with preparing and performing informational presentations.
• Knowledge of: federal and state public safety reporting requirements including, but not limited to:
Clery Act, Department of Justice (DOJ) Reporting Requirements and other applicable crime data
reporting requirements.
• Experience in contract administration, project management and public presentations.
• Proficient in the use of computers including word processing, web publishing, PowerPoint and graphics editing.
• Training and experience in crime analysis and preparation of Campus Annual Security Reports.
• Ability to: understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Technical fluency with Microsoft Office Professional Suite, Oracle-PeopleSoft or equivalent enterprise management system; and Google mail and calendaring programs.
• Experience with utilization of Records Management Systems (RMS).
• Experience with Virtual Emergency Operations Center (VEOCI) software or WebEOC software.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.


Closing Date/Time: September 9, 2022

Job Address

San Francisco, California 94132 United States View Map