Director, Facilities Operations (103299)

  • Cal State University (CSU) Maritime Academy
  • Vallejo, California
  • Sep 09, 2021
Full Time Administration and Management

Job Description

POSITION SUMMARY: The Facilities Services Department is a unit within the Administration and Finance Division responsible for managing operations, maintenance and repair of University facilities. The Director's scope of responsibility includes building maintenance, landscape, transportation, utilities, emergency operations planning and response, operational sustainability, central receiving and minor capital renovations. Facilities Services includes: management of the building maintenance and lock shop areas; establishing priorities, planning, scheduling and coordinating the daily work orders for preventive maintenance, repair, alteration and equipment installation on grounds and in or upon buildings, managing custodial services; overseeing moving services to include major relations and special events; managing the automotive repair contracts, vehicle fleet and van services (internal and contractual); managing grounds maintenance and horticultural activities, landscaping and pest control contracts for approximately 87 acres with over 368,000 square feet.

Reporting to the Associate Vice President, Facilities Management, the Director of Facilities Operations manages the Facilities department and supervises the day-to-day operations of the department, which includes approximately 25 employees and a budget of $3M.
HOW TO APPLY: Interested parties should submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses.

• Develops, implements and maintains a building management program for university-wide buildings. Ensures that services are ongoing and provided in the most effective and efficient manner. Provides day-to-day supervision of personnel assigned to building, mechanical, and electrical trades; grounds maintenance; warehousing, and office administration. Hires, trains, supervises and evaluates personnel. Prepares and reviews employee work schedules.
• Develops, implements and ensures compliance of policies and procedures associated with all aspects of operating the physical plant. Develops multi-year operating budgets and oversees all financial aspects of the Facilities department. Coordinates and communicates with other plant directors within the CSU system and with the Chancellor's Office. Coordinates activities with campus administration on issues related to maintaining the physical plant.
• Develops an organizational model that is focused on customer satisfaction, technology infused and forward thinking. Uses benchmarks and performance metrics to measure progress.
• Implements and directs the building maintenance/repair contracted services to ensure that departmental building maintenance/repair service standards are consistent with University administrative policies and procedures and contract agreements.
• Prepares cost estimates; consults with professional contractors/experts; interfaces with control agencies; originates documents for service agreements, special repair construction and maintenance contracts; supervises the execution of remodeling and maintenance projects; conducts pre-bid job showings; coordinates, inspects and evaluates the work of contractors; approves expenditures related to the rehabilitation and maintenance of campus facilities.
• Establishes a quality assurance program, coordinates training programs and safety programs, tracks and maintains accident reports and makes recommendations for accident prevention.
• Responsible for coordinating business and work efforts in conjunction with other departments within the Division of Administration and Finance.
• Inspects equipment and facilities to determine condition, safety and need for repairs; establishes priorities, planning, and scheduling of repairs for safety purposes; inspects the workplace and work project sites to ensure full compliance with industrial safety orders; ensures that safety meetings and employee training in the proper and safe use of tools and equipment are held and documented; investigates and files reports on employee work-related illnesses and/or accidents and takes appropriate action to correct situations and coordinates employee return-to-work efforts with the campus Workers' Comp Coordinator.
• Participates in job-related workshops and conferences; serves on a variety of CSU and campus committees; and generates reports when required.

• Bachelor's degree in Business, Architecture, Engineering, Construction, or Public Administration or a related field and five years of responsible experience in managing an organization similar to Cal Maritime's Facilities Operations department.
• Have a general expertise in mechanical trades (engineering services, plumbing and electrical), architectural trades (carpentry, paint and locksmith); and campus operations (grounds, custodial and warehouse).
• Knowledge of the California Building Code, National Fire Protection Association codes and safety orders of the Division of Industrial Safety of the State of California.
• Working knowledge of federal, state and local safety regulations, protocols, and enforcement procedures.
• Ability to work and communicate with the campus community including faculty, staff and students.
• Ability to work effectively with vendors, contracts, code and regulation officials, Chancellor's Office personnel, and the public.
• Knowledge of business practices and procedures
• Demonstrated skill in budget preparation and fiscal management.
• Demonstrated skill in organizing resources and establishing priorities.
• Ability to use computers and software programs for correspondence

• Work experience in an academic setting, ideally Public Higher Education highly desirable.
• Experience working within a labor union environment.
• Certified Facility Manager is preferred.
• Knowledge of the Maritime industry a plus.


PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: Up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; involves lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits.

HOURS of WORK/TRAVEL: May include travel and travel outside of normal business hours

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment.

DESIGNATED POSITION: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

TITLE IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:

EEO STATEMENT: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at
(707) 654-1146.
Closing Date/Time: Open until filled

Job Address

Vallejo, California 94590 United States View Map