Administrative Support Assistant II (10/12) (504252)

  • CSU, Sacramento
  • Sacramento, California
  • Sep 28, 2021
Full Time Clerical and Administrative Support

Job Description


Administrative Support Assistant II (10/12 pay plan)

Posting Details

Priority Application Deadline (Posting will remain open until filled): Sunday, September 19, 2021 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the direction of the Department Chair and/or Administrative Support Coordinator, the Administrative Support Assistant performs general clerical functions and provides support for the Department. The position is responsible for providing: office support and reception, general information and assistance to students, duplicating materials, coordinating student evaluations and other clerical assistance to one of the largest academic departments on campus. The department is comprised of Communication Studies, Journalism and Film Studies. Serving approximately 1200 FTE, 70 Faculty members- Full time and Temporary, as well as 3.5 staff members.

FLSA: Non-exempt

CSU Classification Salary Range: $2427.00-$3827.00 per month (10/12 pay plan)

Hiring Range: $2427-$2750 per month

Salary Grade/Range: 2

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 10/12 - This position is on the 10/12 Pay Plan. The off work month(s) is/are June and July. Benefits and salary are paid over 12 months. In the initial year of starting the 10/12, depending on the timing of the hire, pay may be adjusted in the month(s) off. Pay adjustments may also impact benefits. Position may be converted to a twelve (12) month position upon availability of funds and/or business needs of the department. Months in off-work status may be modified by management at time of hire.

Work Hours: Monday-Friday 8-5:00 pm

Department Information

Programs and courses in Communication Studies focus on understanding the communication process and developing skills to communicate effectively.

The Department offers a wide range of courses in interpersonal, group, and organizational communication, rhetorical theory and criticism, public relations, mass communication and research methodologies. There are over 1800 undergraduate majors and a strong MA program with over 50 students enrolled.

Minimum Qualifications

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of high school program or its equivalent
and some experience in the office environment.

Required Qualifications

1. Experience providing high level of customer service.
2. Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds
3. Excellent verbal and written communication skills with the ability to provide information clearly and concisely
4. Strong organizational and prioritization skills with the ability to complete projects and meet deadlines
5. Ability to perform clerical tasks of routine nature.
6. Ability to troubleshoot and resolve a variety of problems
7. Ability to work in a team and collaborative environment.
8. Proficiency in standard office equipment such as PC Computer, Copier, Risograph duplicator, fax machine, multi-use phone system, collator.
9. Fluency in standard software programs such as Word, Excel, PowerPoint.
10. Ability to use judgement and discretion in support of department office activities.
Conditions of Employment:
• Ability to pass background check.

Preferred Qualifications

11. Knowledge of Common Management System (CMS), Dreamweaver, CDDnet/Dashboard, Mac computer, or Pro Tools.

Required Licenses/Certifications


Documents Needed to Apply

Resume and cover letter.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map