Program Coordinator (Administrative Analyst/Specialist, Exempt I) - ORSP/Asian American Studies (504534)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Sep 28, 2021
Full Time Administrative Analysis and Research Clerical and Administrative Support Project Management

Job Description

Description:

Working Title

Program Coordinator (Administrative Analyst/Specialist, Exempt I) - ORSP/Asian American Studies

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

ORSP/Asian American Studies

Appointment Type

Temporary: Position will end on or before 06/30/2022, permanent status cannot be earned in this position. Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

1.00 FTE

Work Schedule

Monday - Friday, 8:00 - 5:00 pm

Anticipated Hiring Range

$4,686.00 per month ($56,232.00 annually)

Salary is commensurate with experience.

Position Summary

Under the general supervision of the Project Director of the Asian American Research Initiative, the incumbent is responsible for organizing and performing a variety of administrative and lead duties in support of the day-to-day operations and special programs of the Asian American Research Imitative. This position provides team oriented, efficient and effective support to the Asian American Research Initiative; serves as the front line staff in the daily activities of the office; acts as primary contact to coordinate budgetary and fiscal matters and speaking engagements for the Project Director, interprets administrative regulations and policies, gathers data, works with and coordinate various research projects. Coordinates the project operations, personnel matters; onboards new hires; and assists the Project Director and serves as liaison between the faculty and campus community.

Position Information

Project Administration

Coordinate the day-to day operations of Asian American Research Initiative Coordinate/Assist in planning Project Director's calendar; schedules; emails Tracks and analyzes budgetary and fiscal reports

Act as the Project's liaison to University staff, faculty and partnering organizations and corporations Attend various meetings at the request of the Project Director.

Provide recommendations and suggestions to enhance all operations of Asian American Research Initiative

Program Recruitment/Office Management

Facilitate hiring paperwork and processes of the project's new hires Facilitate payroll for student workers in Department office Coordinate records of faculty and student worker evaluations.

Research Project Assistance

Assist with the operations of projects under AARI

Assist in interpreting policies; gathering data of research project

Acts as the primary liaison among research assistants, staff and partners Schedules team meetings and logistics of program

Delegates work to research team(s) Strategically plans projects with Project Director

Other duties as assigned

Minimum Qualifications

Independent performance of varied or specialized administrative and analytical duties and/or service as a program administrator. Work is reviewed against goals and involves independently planning and performing research and participating in the development, alteration, implementation, and evaluation of the organizational unit's and/or program's policies and procedures.

Contribution to the completion of broader and more complex organizational or program projects and goals.

Often provides project leadership or represents the work unit on key projects within and outside the organization. Accountable for own work results which are reviewed for soundness of judgment.

Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance.

Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.

Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required.

Work requires coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities.

As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided.

Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.

Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.

Working knowledge of operational and fiscal analysis and techniques.

Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.

Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.

Ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications

High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs.

Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively.

Baccalaureate Degree in field related to the position and at least two years┬┐ experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students.

Environmental/Physical/Special

Virtual, sitting at a desk for long periods of time.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.
We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.


Closing Date/Time: September 2, 2022

Job Address

San Francisco, California 94132 United States View Map