PURPOSE OF POSITION:
Under the general supervision of the Associate Vice President for Student Development Services (AVPSDS) / Title IX Coordinator (T9C) at California State University San Marcos (CSUSM), the Deputy Title IX Coordinator/Discrimination Harassment and Retaliation (DHR) Administrator will play an essential leadership role in the University's education, prevention, training, investigation and adjudication of DHR cases (including Title IX) involving students, employees and third parties.
As Deputy Title IX Coordinator, the incumbent will be focused on gender equity concerns, including but not limited to sexual violence, sexual harassment, dating/domestic violence and stalking for all members of the campus community, vendors, third parties and visitors to the campus. As Deputy Title IX Coordinator, the majority of Title IX Coordinator responsibilities associated with direct intervention in a Title IX report by any constituent as detailed above are delegated to the Deputy.
The incumbent will be responsible for the implementation of and compliance with CSU systemwide policies and procedures (Executive Orders) with respect to all Discrimination, Harassment and Retaliation matters, including Title IX. This includes publicizing relevant Executive Orders, developing Campus training policies consistent with Executive Orders, conducting training, and establishing an administrative structure that facilitates the prevention of Discrimination, Harassment, and Retaliation.
While compliance is an essential responsibility of the position, the Deputy Title IX Coordinator/DHR Administrator is an instrumental leader and collaborator toward a safe, fair, respectful, and responsive campus culture. It is essential that the Deputy Title IX Coordinator/DHR Administrator build and maintain positive rapport with student leaders and activists, administrators, faculty, staff, and employee bargaining unit representatives.
The Deputy Title IX Coordinator/DHR Administrator serves as the senior investigator for all Title IX and DHR matters. It is essential that the incumbent stay current with national and state legislative developments as well as evolving case law in the areas of responsibility. The incumbent must apply newly emerging principles to investigations and case management, often prior to the inclusion of such principles in revisions to systemwide policies and procedures, in order to provide all due care in each situation and uphold the rights of all involved parties.
MAJOR RESPONSIBILITIES: % Time
1. Leadership/Management 15%
2. Strategic Planning 15%
3. University/Community Partnership 20%
4. Functional Oversight Management 50%
LIST OF TASKS FOR EACH MAJOR RESPONSIBILITY:
Acts as a change champion. Leads courageously by addressing difficult issues. Works to resolve issues at the peer level and takes measures to mitigate future issues. Supports and moves new initiatives forward. Identifies current and future challenges and proposes effective solutions. Understands what issues require a "sense of urgency" and handles accordingly. Ensures confidentiality around sensitive issues. Facilitates an environment that motivates, empowers, and inspires commitment from employees. Assumes good intent with one another and work on the premise of trust. Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Provides clear direction. Communicates effectively and with purpose. Creates and implements methods for improving individual and team performance. Builds effective teams committed to organizational goals. Works with a spirit of collaboration, inclusion, respect and collegiality. Takes ownership of issues and demonstrates accountability. Creates an environment in which employees are recognized for their accomplishments and contributions to the success of the team. Builds competence in others through effective coaching, performance management and mentoring. Supports and encourages professional and career development for employees. Fosters a culture of support and success for new hires by utilizing effective onboarding methods. Understands the university's mission and vision and how the department/division work activities and goals support the mission. Ensures cross-divisional support and participation. Recognizes, understands, and appreciates different roles across the institution. Identifies and calls advocacy behavior. Speaks and advocates with one common voice. Determines, effectively allocates, and coordinates resources.
The Deputy Title IX Coordinator/DHR Administrator will supervise MPP I level investigator(s). The Deputy Title IX Coordinator/DHR Administrator will recommend additional staffing structures, resource allocation, and space design to meet present and short-term future operational needs as required to maintain campus commitments.
2. STRATEGIC PLANNING:
As a strategic partner, recommends, creates, and implements long and short-term strategic plan goals and operational plans for areas of responsibility. Ensures areas of responsibility goals align with and support the overall mission of the university. Motivates and encourages commitment to achievement of strategic plans. Effectively communicates the strategic initiatives. Accomplishes strategic goals for assigned areas of responsibilities.
With responsibility for a quickly and constantly evolving area of compliance, the Deputy Title IX Coordinator/DHR Administrator must stay current with national and state legislation, developments as established by relevant case law in the areas of responsibility. The incumbent must apply newly emerging principles to investigations and case management often prior to the inclusion of such principles in revisions to systemwide policies and procedures (Executive Orders.) The Deputy Title IX Coordinator/DHR Administrator will recommend operational plans at the unit, division or university level to ensure the campus meets legal obligations and realizes its broader mission in this area.
3. UNIVERSITY/COMMUNITY PARTNERSHIP:
As a member of the campus community, ensures a community focused strategy to support the university's mission. Identifies and anticipates community needs. Builds effective strategic alliances internally and externally. Collaborates with business partners in the achievement of university goals that support the university's mission. Initiates and develops strong working relationships with the community. Recognizes the importance of collective strength, knowledge, and information. Actively solicits and acts upon feedback. Develops and implements solutions. Successfully negotiates through persuasion. Gains support and commitment from others. Works to find common ground and group consensus. Takes the necessary measures to solicit and influence internal and external support. Demonstrates commitment to diversity.
While compliance is an essential responsibility of the position, the Deputy Title IX Coordinator/DHR Administrator is an instrumental leader and collaborator to a safe, fair, respectful, and responsive campus culture. It is essential that the Deputy Title IX Coordinator/DHR Administrator build and maintain positive rapport with student leaders and activists, administrators, faculty, staff, and employee bargaining unit representatives.
4. FUNCTIONAL OVERSIGHT/MANAGEMENT:
As Deputy Title IX Coordinator, the position is focused on gender equity concerns, including but not limited to sexual violence, sexual harassment, dating/domestic violence and stalking for all members of the campus community, vendors, third parties and visitors to the campus. As Deputy Title IX Coordinator, the majority of Title IX Coordinator responsibilities associated with direct intervention in a Title IX report by any constituent as detailed above are delegated to the Deputy. Responsibilities are outlined in CSU Executive Orders 1095, 1096, and 1097 (or successors.) The incumbent will assess situations as presented to assess any present direct threat to an individual or the campus community and assemble members of the CSUSM behavior intervention team, and/or threat assessment team as appropriate. Case review will also assess for implications for campus Clery compliance and other potential university obligations.
The Deputy Title IX Coordinator/DHR Administrator supervises a DHR/Title IX Investigator (MPP I) and the DHR/Title IX Specialist (Administrative Analyst/Specialist Exempt I) who is responsible for front line interaction with members of the campus community reporting Title IX concerns and students presenting with DHR complaints. The DHR/Title IX Specialist also provides highly technical investigation support including drafting significant portions of content to be finalized by the incumbent or MPP level investigator under the incumbent's supervision. The incumbent also provides day to day leadership and coaching for the unit's Administrative Analyst/Specialist Exempt I (AAS Exempt I) in her compliance related responsibilities.
As a constantly evolving area of compliance, the Deputy Title IX Coordinator/DHR Administrator must stay current with national and state legislation, developments as established by relevant case law in the areas of responsibility. The incumbent must apply newly emerging principles to investigations and case management often prior to the inclusion of such principles in revisions to systemwide policies and procedures (Executive Orders) in order to uphold rights of all involved parties.
As the campus' senior Title IX investigator and DHR investigator the incumbent will conduct prompt and thorough investigations of complaints involving employees and students, including identifying and interviewing witnesses, gathering and securing evidence, and keeping accurate and thorough records of the investigatory process. The investigator acts as a neutral party in the investigation and provides a detailed, unbiased report regarding the findings of the investigation to the Title IX Coordinator, and/or other university administrators as appropriate. The Deputy Title IX Coordinator/DHR Administrator will consult with complainants to provide appropriate and reasonable interim remedies. In cases where employees are complainants, the incumbent with work with Human Resources or Faculty Affairs as appropriate. In all cases involving employees, the incumbent will ensure all investigations and interactions are consistent with applicable bargaining unit contracts.
The Deputy Title IX Coordinator/DHR Administrator will manage requests for information made via Public Records Act, CSU systemwide audits and/or compliance reviews, and inquiries made by the Office for Civil Rights, U.S. Department of Education.
The incumbent may engage parties to arrive at resolution agreements between the parties of a complaint as outlined in systemwide policy. Per the direction of the AVP/Title IX Coordinator, the Deputy Title IX Coordinator/DHR Administrator may draft pre-litigation settlement agreements to be reviewed by CSUSM campus counsel prior to execution by the appropriate administrator.
The Deputy Title IX Coordinator/DHR Administrator will develop and present educational and informational workshops to students, staff, faculty and community members, and serve on a variety of university committees and task forces. The incumbent will assess institutional needs, develop and implement policies, procedures, strategic plans and outcomes assessments for areas of responsibility to ensure alignment with divisional and institutional mission, vision and values as well as compliance with federal and state regulations.
SUPERVISION OF OTHERS:
MPP I, DHR/Title IX Investigator
Title IX Specialist - AAS Exempt I
PURPOSE AND NATURE OF WORK RELATIONSHIPS:
Daily/weekly interaction with students, AVP, Student Development Services/Title IX Coordinator; Dean of Students Office staff; Student Affairs leadership teams; University Police; faculty and staff as related to each investigation or conduct case. Collaborate with Faculty Affairs, Human Resources, Legal Counsel, and other campus or Chancellor's Office personnel to gather/provide information and to collaborate on various issues.
REQUIREMENTS OF POSITION:
1. List education and experience required
• Bachelor's degree in related field
• Six years of progressively responsible work experience as a as a sexual violence prevention and intervention specialist and a minimum of two years of experience conducting complex sexual misconduct and harassment investigations; OR an equivalent combination of education and experience.
• Relevant education and work experience providing prevention training, conducting investigations or managing intervention into discrimination, harassment based on protected status as identified in CSU Executive Orders: Age, Disability (physical or mental), Gender (or sex), Gender Identity (including transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Race or Ethnicity (including color or ancestry), Religion (or Religious Creed), Sexual Orientation, sex stereotype, and Veteran or Military Status; or Retaliation for exercising rights under this policy, opposing Discrimination or Harassment because of a Protected Status, or for participating in any manner in any related investigation or proceeding.
i. Juris Doctorate (strongly preferred), Doctorate or Master's Degree in Counseling, College Student Personnel Services, Higher Education Leadership or related field, with applicable mid-level professional supervisorial experience
ii. Work experience in an academic setting, ideally Public Higher Education.
2. List knowledge, skills, and abilities required for this position.
• Leadership / Vision:
• Commitment to CSUSM's mission and goals as a student-centered university dedicated to teaching excellence and active learning with a university first perspective and a customer focused strategy.
• Demonstrated commitment and ability to advance the University's goals in the areas of diversity and inclusive excellence.
• Ability to establish a clear and understandable vision for the student discrimination, harassment and retaliation services and programs, engage the university community in the implementation of the vision, and build the operational components to execute the vision.
• Ability to lead and enable groups of people to face challenges and achieve results in complex conditions.
• A commitment to diversity, inclusiveness and access in all areas of the university.
• Management / Conflict Resolution / Problem Resolution / Initiative / Continuous Improvement:
• Successful experience managing a complex organization.
• Experience building and managing an effective world-class team dedicated to organizational goals and high performance.
• Experience with directing, supervising, motivating and inspiring others; measuring the performance of people, teams and organizations, and assessing performance and progress.
• Familiarity with collective bargaining and administering corrective action as appropriate in a collective bargaining environment.
• Ability to develop and support on-going learning and professional development for staff, managers and emerging leaders.
• Ability to lead courageously by addressing difficult issues.
• Ability to prioritize and handle issues based on sense of urgency and importance of the issues.
• Ability to ensure confidentiality around sensitive issues.
• Ability to initiate and support innovation with creativity, openness to change, flexibility, responsiveness, and future focus.
• Ability to apply quality management techniques of continuous improvement and employee involvement to assess and improve services, promote campus culture and build teams.
• Ability to identify current and future challenges and propose and implement effective solutions.
• Experience making effective decisions with sound analytical ability, good judgment and strong operational focus.
• Excellent oral and written communication skills.
• Ability to communicate effectively and with purpose to a variety of audiences.
• Successful negotiation and persuasion skills.
• Strategic planning / Goal Setting:
• Experience in strategically supporting growth and/or change.
• Experience creating and implementing long and short-term goals.
• Experience in determining and coordinating resource allocations.
• Ability to collaborate with multiple entities to plan and accomplish the objectives set forth in the university's strategic master plan, coordinating ongoing multiple large and complex projects from conception to completion in a centralized and highly regulated environment.
• Ability to find solutions that result in prudent decisions, to promote mutual satisfaction and positive action, and to develop imaginative approaches to achieve individual, unit and institutional strategic initiatives.
• Ability to apply forward-thinking and creative thought with high ethical standards to develop strategic vision.
• Teamwork / Collaboration:
• The ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the University community together around shared goals.
• Ability to recognize, understand, and appreciate different roles across the institution.
• Functional Area Expertise:
• Proven ability to conduct effective investigations, manage response to complaints, and uphold student and employee rights to due process.
• Strong post baccalaureate university level technical writing expertise
• Ability to employ effective individual counseling and advising skills when working with students and other members of the university community.
• Cultural intelligence to serve the diversity of the university community presenting Title IX or other DHR concerns.
• Ability to maintain confidentiality and discretion in all aspects of the position
• Ability to interpret and clearly communicate to the University community on a number of laws and policies related to the position
• Significant knowledge of discrimination, harassment and retaliation laws and policies, and ability to implement apply subject matter expertise relating to the civil rights of students and employees
• Strong ability to apply trauma informed practice in all aspects of the position.
• Demonstrated success developing programs and services to meet the needs of a diverse constituency
3. List machines, tools, equipment, and motor vehicles used in the performance of the duties
• Standard office and communication equipment.
• Utilize multiple electronic records databases to perform duties including to compile summary data for all complaints received by the University to inform future best practices, review and address systemic issues, and implement appropriate programmatic and safety measures.
4. List unique working conditions
• Occasional overnight travel, night or weekend programmatic commitments.
5. Other Employment Requirements
• This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
• Limited Reporter
• This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. This position is required to file the Form 700 under disclosure category: 2
• Must participate in required campus trainings including, but not limited to, CSU's Sexual Misconduct Prevention training; Information Security Awareness Training; and CSU's Discrimination Harassment Prevention Program for Supervisors. Injury and Illness Prevention Plan (IIPP) Training
Closing Date/Time: Open until filled
San Marcos, California