The Human Resources Division of the City of West Sacramento is recruiting for a Human Resources & Payroll Technician I/II to assist with the payroll functions of the division. This is a challenging position that is best suited for a self-starter looking to further their career path. Preference will be given to candidates who are excited to work in a face paced environment, have excellent interpersonal and communication skills, know how to effectively problem solve, and possess a solid knowledge of all aspects of payroll.
In order to effectively train and onboard this position into the City of West Sacramento's payroll function, this position will be expected to be in the office for the length of the probationary period (12 months). After successful of the probationary period, the position will be eligible to participate in the alternative work schedule program.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain his/her qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire.
*This job description is pending City Council approval.
DEFINITION: The Human Resources & Payroll Technician I/II performs a wide variety of responsible confidential, paraprofessional, technical, clerical and administrative duties related to the City’s human resources and payroll functions.; and provides administrative support to human resources management staff.
SUPERVISION RECEIVED AND EXERCISED: Receives direct and general supervision from the Human Resources Manager and/or designee. No direct supervision of staff is exercised. The Human Resources & Payroll Technician II may exercise indirect and/or functional supervision over subordinate staff.
Human Resources & Payroll Technician I is the entry level class of the Human Resources & Payroll Technician series. This class is distinguished from the Human Resources & Payroll Technician II by the performance of less than the full range of duties assigned to the journey-level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned areas of responsibility are learned. Human Resources & Payroll Technician II is the journey level class of the Human Resources & Payroll Technician series and is distinguished from the Human Resources & Payroll Technician I by the ability to perform the full range of assigned duties with only occasional instruction or assistance as unusual or unique situations arise.
Upon recommendation of the Human Resources Manager and with approval of the Department Head, a Human Resources & Payroll Technician I who has performed the full range of duties for two (2) years and has demonstrated the required abilities and competencies necessary to perform the duties of a Human Resources & Payroll Technician II will be eligible for advancement to Human Resources & Payroll Technician II.
Examples of Duties / Knowledge & Skills
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
If assigned to Payroll function:
Minimum qualifications & Requirements
EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge, skill and ability. A typical way to obtain the required knowledge, skills, and abilities would be:
Education: Human Resources & Payroll Technician I/II: High school diploma or equivalent. College level course work in related field is highly desirable.
Experience: Human Resources & Payroll Technician I: Two (2) years of increasingly responsible experience performing human resources related functions preferably including recruitment/selection, benefits administration, or payroll. Human Resources & Payroll Technician II: Two (2) years of comparable experience as a Human Resources & Payroll Technician I.
An Associates Degree with major coursework in human resources, public or business administration or closely related field may be substituted for one (1) year of the experience requirement. A Bachelor Degree with major coursework in human resources, public or business administration or closely related field may be substituted for two (2) years of the experience requirement.
LICENSES AND CERTIFICATES: If required to drive, possession and maintenance of a valid California driver’s license.
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PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification which requires standing and walking between work areas. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed, to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and in interpreting and enforcing guidelines, policies and procedures.