Accounts Payable Technician I (503640)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Sep 28, 2021
Full Time Accounting and Finance Engineering

Job Description

Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accounts Payable Technician I. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

The salary range for this classification is $2,918 to $4,906 per month.

Classification

Accounting Technician I

Position Information

The California State University, Office of the Chancellor, is seeking an Accounts Payable Technician I to process documents that include vendor invoices, utility payments, checks requests, and expense reports for payment on a daily basis. Requires accurate and efficient data entry. Requires the ability to identify purchase order related processing. Scans documents using the workflow system. Responds timely to various stakeholder questions via email and via phone. Provides excellent customer service.

APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS TEST

Responsibilities

Under the general direction of the Accounts Payable Manager, the Accounts Payable Technician I will:

-Enter data into financial system accurately and efficiently so that accounts payable invoices may be paid timely

-Ensure all business transactions are reasonable, appropriate, and consistent with policy and procedures

-Audit vendor invoices for compliance with laws, policies and procedures; follow up on errors or missing documentation; record payment requests in accounts payable system

-Audit expense reports and review expenses for purposes of compliance

-Process various invoices for payment

-Post invoices into accounting system on a timely basis while ensuring invoices are coded to correct Chartfield accounts

-Ensuring purchase orders have been appropriately matched and reconcile discrepancies between PO vs. invoice

-Research any outstanding (unpaid) balances

-Scan invoices and electronically route invoices for approval and later retrieval

-Communicate effectively with vendors and internal CSU departments to resolve account discrepancies and respond to inquiries to ensure timely payment

-Identify and escalate issues that need supervisor review and intervention to ensure timely payment

-Communicate and collaborate with AP colleagues to ensure workload is covered

-Provide customer service and applicable policy and procedure guidance to CSU Chancellor's Office Accounts Payable stakeholders including employees and students

-Audit data entry of other AP Technicians

-Other tasks or projects as assigned by the Accounts Payable Manager

Qualifications

This position requires:

-Any combination of education and experience equivalent to one year of progressively responsible financial record-keeping experience which has provided the following knowledge and abilities.

-Skilled in compiling, verifying and reconciling financial data and resolving errors and discrepancies

-Excellent customer service skills

-Excellent communication and interpersonal skills, including ability to resolve conflict with tact and diplomacy

-Proficient with MS Excel (including experience with basic formulas, formatting, and pivot tables)

-Experience with enterprise financial systems and workflow systems

-Hands-on accounts payable experience in a high volume, automated environment

-Experience processing travel claims/expense reports, paying invoices

-Detailed oriented

-Ability to problem solve

-Ability to prioritize workload and complete tasks within on a timely basis

-Ability to learn and adopt new software efficiently

-Ability to interpret a wide variety of written rules and regulations and apply it to AP transaction review and processing

Preferred Qualifications

-Associate or bachelor's degree in accounting, business or related field is preferred and three years' experience of progressively responsible financial record-keeping experience which has provided the following knowledge and abilities

-Accounts payable experience

-Experience with PeopleSoft 9.2 or higher in the Accounts Payable module

-Experience with LaserFiche

-CSU experience

-Governmental accounting experience

-Accounts payable experience

Application Period

Priority consideration will be given to candidates who apply by August 23, 2021. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map