Director of Presidential Business Operations (Administrator II) (AS0959P)

  • CSU, Sacramento
  • Sacramento, California
  • Aug 15, 2021
Full Time Administration and Management

Job Description

Description:
Posting Details
Working Title Director of Presidential Business Operations (Administrator II)
Classification Title Administrator II
Job Summary
The Director of Presidential Business Operations (Director) is a member of the President's Office leadership team and serves as the Chief of Staff's advisor on fiscal, personnel matters, space, and administration for the Division of the President.

Budget
The Director leads the President's Office budgetary planning, development, and financial operations in accordance with State, CSU, Sacramento State, and other compliance regulations; ensures adequate and effective management and leadership regarding the division's fiscal matters; administers the annual budget in partnership with the Chief of Staff for the Division of the President; oversees the prioritization and allocation process; provides fiscal guidance and support to all of the President's Division units; ensures fiscally balanced budget, works directly with managers and staff in Administration and Business Affairs on finance related matters. Final division budget authority remains with the President.

Personnel
The Director provides expert leadership on HR related matters for the President's Division; works directly with managers and staff in office of Human Resources; has broad responsibilities for ensuring compliance with the State, CSU, and Sacramento State human resources guidelines, policies, and procedures.

Space
In collaboration with the Chief of Staff, the Director is responsible for the strategic management of space planning for President's Division; creates, coordinates, and facilitates business processes for maintaining accurate space utilization; is responsible for divisional space allocation requests; provides analytics to division leadership on utilization and space needs; works closely with other departments such as Facilities, Space Management, and Capital Budget in the planning of capital projects as they relate to the President's Division; and advises the Chief of Staff on key issues related to space. Space authority remains with the President.

The incumbent has broad authority to make collaborative decisions on budget, personnel and space matters for the division; working closely with the Chief of Staff, President, AVPs, and Directors within the division. The Director will be integrally involved in audits, investigations and public request acts involving budget, personnel, or space matters for the division. The Director will work collaboratively with managers and staff in Academic Affairs, Administration and Business Affairs, Inclusive Excellence, Information Resources and Technology, Public Affairs and Advocacy, Student Affairs, and University Advancement. The Director will be asked to represent the Division at the University and System level and may act on behalf of the Chief of Staff in certain situations.
FLSA MPP - This position is defined in the Management Personnel Plan (MPP) of the California State University. It is excluded from the collective bargaining process and is exempt from overtime provisions of FLSA. This position is covered by health benefits.
Classification Salary Range
$4,583 - $13,750 monthly
Hiring Range $7,500 - $10,833 monthly
Salary Grade/Range 1
Step N/A
Is this position Hourly or Intermittent? No
Regular or Temporary Regular
Full Time or Part Time Full Time
Pay Plan 12
Work Hours Monday-Friday, 8am-5pm; other hours as required.
Department Information
Office of the President
https://www.csus.edu/president/
Minimum Qualifications
Required Qualifications
Education/Experience
Minimum five (5) years of technical and/or administrative experience involving budget development and financial management.
Possession of an earned Bachelor's Degree from an accredited four-year college or university.
Experience in broad responsibilities over human resources and personnel management.
Proficient in the use of: Microsoft Office Suite (Excel, Word, Outlook), Visio, internet browsers, standard office equipment and machines.

Knowledge, Skills, Abilities
Demonstrated knowledge of the techniques, methods, and procedures used in the preparation, analysis, and administration of a multi-million dollar budget in a fund accounting system, and of the role of a budget plan and the importance of working within an organizational structure.
Demonstrated significant technical and administrative experience involving budgetary planning and development, financial analysis and administration of a large organization.
Ability to analyze, evaluate and communicate complex, sensitive financial data.
Demonstrated knowledge interpreting complex personnel related policies and procedures.
Ability to handle sensitive personnel issues with confidentiality.
Ability to analyze and address personnel problems using reasoning, interpretation, and application of theories and principles to develop and recommend alternatives and courses of action, and to apply judgment and discretion reflective of thorough knowledge of policies and procedures.
Experience supervising staff and have the ability to provide project leadership and to represent the division.
Demonstrated ability to exercise independent judgment to resolve unexpected or unprecedented situations.
Demonstrated ability to provide leadership and work collaboratively to meet the mission/goals of the University.
Excellent interpersonal and communication skills including the ability to work collaboratively to build consensus, to achieve goals and objectives, and to resolve difficult situations.
Ability to work collaboratively as a member of a leadership team and to establish and maintain effective communication and working relationships with university and division constituencies.

Conditions of Employment
- Ability to successfully pass a background check.

Preferred Qualifications
Experience in higher education budget development, implementation, and oversight.
Experience managing in an unionized environment, subject to collective bargaining agreements.
Experience in higher education capital planning and space standards.
Experience using Oracle PeopleSoft, CSU Common Management Systems (CMS), CSU Common Financials System (CFS), or CFS Data Warehouse
In-depth expertise and knowledge of university fiscal policy, processes, procedures and regulations within the CSU system.
In-depth knowledge of CSU personnel practices and policies including bargaining agreements and payroll processes.
In-depth knowledge of CSU capital projects; including capital planning and space management.
Possession of an earned Master's degree in public or business administration or a related field.

Physical Demands
Required Licenses/Certifications
Is Background Check Required Yes
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
Eligibility Verification
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S..
Hiring Preference Not Applicable
Conflict of Interest
The duties of this position may include participation in decisions that have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter."
California Child Abuse and Neglect Reporting Act
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/disability-parental-leave.html#reasonable-accommodations-interactive-process . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Posting Number AS0959P
Number of Vacancies 1
Open Date 07/08/2021
Close Date
Open Until Filled Yes
Priority Application Deadline 07/22/2021
Special Instructions to Applicants
Recruitment is open until filled. Priority deadline for applications is 11:59 p.m. on Thursday, July 22, 2021.

It is anticipated that all employees will work on-site on or before August 2, 2021.

Instructions for required diversity statement:
One of Sacramento State's imperatives is a commitment to diversity and ensuring that our campus is a welcoming place for all of our students, faculty, staff, and community members. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but that it is an antiracist and inclusive campus, devoted to the celebration of the many facets of our identities and the richness of a community with diverse life experiences and perspectives.

The incumbent of this position will advise the Chief of Staff and the President of the appropriate allocation of budgetary, personnel, and space resources for the Division of the President. With this responsibility, how would you bring your understanding of diversity, inclusion, and antiracism to this role?

Please limit your response to 500 words.
Contact Name Employment Services
Contact Phone 916-278-6326
Contact Email
Supplemental Questions
Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents
Resume/Curriculum Vitae
Cover Letter
Diversity Statement
Optional Documents
Letter of Recommendation
Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map