Assistant to the Executive Director (Administrative Support Coordinator II) (501743)

  • San Diego State University
  • San Diego, California
  • Sep 28, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description

Description:

Position Summary

The Office of Housing Administration (OHA) is responsible for planning, providing, and administrating housing services and facilities for over 6,000 students. This includes the operation of residence halls and apartments, off-campus housing, and conferences. The OHA supports the educational mission of the Residential Education Office while providing the business operations for all housing related functions in support of a quality environment to enhance the student's educational experience. The OHA staff consists of approximately 21 employees and generates annual residence hall revenues exceeding $100,000,000+.

The Assistant to the Executive Director is a member of the Office of Housing Administration team. In conjunction with the Executive Director, Associate and Assistant Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth.

Under the direction of the Executive Director of Housing, this position possesses a thorough knowledge of university and housing office programs and policies, regulations, procedures, philosophies, and other programs in order to provide assistance and continuity of information to campus officials and to provide a professional support system for the Executive Director. The Assistant is responsible for the coordination of all human resource related functions for both the Office of Housing Administration and Housing Facilities Services including talent acquisition management, onboarding, position management, and offboarding. Other duties may be assigned as needed. The Assistant is responsible for the management of Standard Operating Procedures including the recommendation and implementation of new policies impacting the housing operations. The Assistant is responsible for the development, coordination, and implementation of diversity, equity, and inclusion efforts.

The Assistant to the Executive Director has an entrepreneurial spirit, can work independently but is also collaborative and deft when problem solving. The Assistant is an energetic self-starter with a proven ability to diplomatically assess situations by "reading the audience". The Assistant is inspired by the work towards implementing the strategic vision of the Office of Housing Administration's mission. The Assistant is skilled and confident in communications with a solid reputation for customer service.

The Assistant to the Executive Director is technically savvy and comfortable working across a full range of communication and outreach tasks from strategic planning, scheduling, coordinating and collaborating with the housing leadership team. The Assistant is an exceptional communicator, skilled multi-tasker, and a creative problem solver.

For more information regarding the Office of Housing Administration, click here.

This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The incumbent must have the ability to use and quickly learn new office support technology systems and software packages as a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications
  • Experience working with students, parents, and campus stakeholders in a university setting.
  • Bachelor's degree in related field.
  • One year of administrative experience.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.

Specialized Skills
  • Demonstrated competence in effectively presenting standard information in writing.
  • Fundamental writing and presentation skills to effectively communicate standard information.
  • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Commitment to diversity, equity, and inclusion as an organizational practice and culture.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,511 per month. CSU Classification Salary Range: $3,064 - 5,148 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on July 21, 2021. To receive full consideration, apply by July 20, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Meracle Cothron at mcothron@sdsu.edu.

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map